Combined Synopsis/Solicitation
BLUE GRASS ARMY DEPOT: BLANKET PURCHASE AGREEMENT - LOCKS, LOCKING MECHANISMS, AND ASSOCIATED COMMERCIAL HARDWARE
Dept of Defense · Dept of the Army · Sol. W519TC-27-1001
Due in 6 days
AI summary Beta
Some details weren't available to this summary, so it may miss requirements. Check the attachments on SAM.gov.
Blue Grass Army Depot (Richmond, KY) wants to set up a pool of about 3-5 Blanket Purchase Agreements (BPAs) with vendors that sell locks, locking mechanisms and related commercial hardware. A BPA is a standing 'charge account', not a contract: money is only committed when the Army issues individual call orders. The master BPA limit is $349,000 and no single call order can exceed $25,000.
Watch out for
- OEM authorization letter required. Resellers that are not authorized distributors of the lock manufacturers will be rejected, and a letter from each manufacturer may take time to obtain before the 13 October deadline.
Failure to provide this documentation will result in the offer being
- Short response window. The notice was posted 29 September and quotes are due 13 October, with questions due 3 days earlier, leaving little time to price a full basket.
Offerors shall
- No guaranteed orders. A BPA does not obligate any money and quantities in the basket are only estimates, so winning a BPA may produce few or no orders.
there is no guarantee that any or all requirements for Lock Parts will be issued
- Incomplete basket can disqualify. Every item in the Sample Basket must be priced; leaving any blank may make the quote unacceptable.
Incomplete baskets may render the quote
- Reverse auctions and off-ramping. Future calls may be competed by electronic reverse auction, and a BPA can be cancelled if you skip 3 consecutive call solicitations or your pricing lags.
future calls may be competed using electronic
- Deadline time zone wording. The documents say '17:00 EST' while the notice header shows a -04:00 offset (EDT); confirm the exact cutoff with the contracting officer.
17:00 EST on 13 October 2026.
Read from the notice and 3 attachments. 1 not read in full.
- W519TC27T1001 SOLICITATION DETALS.pdf
- Wide Area Workflow WAWF BGAD Site Specific Instructions.docx
- FAR 52.219-4.pdf
- B08- SOLICITATION SAMPLE BASKET.xlsx: spreadsheet: not read yet
Full brief
What they want
- Set up multiple BPAs for locks, locking mechanisms and associated commercial hardware (PSC 5340/5325)
- A fully priced 'Sample Basket' with a unit and extended price for every item (shipping and handling included)
- A flat percentage discount off your commercial catalog for items not in the basket
- A capability statement showing you can perform a government contract
- Proof you are an OEM-authorized distributor for the parts (e.g. an authorization letter from the manufacturer)
- Be ready to quote on future call orders, which may be run as electronic reverse auctions
- Contract type
- Multiple-award Blanket Purchase Agreements (BPAs) with call orders; combined synopsis/solicitation using commercial item procedures; no funds obligated at BPA award
- Place of performance
- Blue Grass Army Depot, Richmond, KY
- Estimated value
- BPA master limit $349,000.00; no single call order over $25,000
- How they'll choose
- Best value across a pool of offerors, combining technical capability and Sample Basket pricing; award without discussions is intended; about 3-5 BPAs expected
- Offers due
- 17:00 EST on 13 October 2026 (the notice header shows 2026-10-13T17:00:00-04:00)
- How to submit
- Email to Charles.k.hill18.civ@army.mil
What they'll judge offers on
- Total Aggregate Price of the Sample Basket (every item must be priced; used to rank offerors)
- Completeness of the basket (incomplete baskets may be unacceptable)
- OEM authorized distributor status with proof (pass/fail: missing proof makes the offer non-responsive)
- Commercial catalog discount percentage for items outside the basket
- Technical capability (capability statement)
What to include when you submit
- Send capability statement and completed Sample Basket pricing document by email
- Price every item in the Sample Basket with a fully burdened unit price and extended price
- State one flat catalog discount percentage
- Include proof of OEM-authorized distributor status (e.g. OEM authorization letter)
- Be registered in SAM.gov before any agreement is established
- HUBZone firms that want to waive the price preference must tick the waiver on the FAR 52.219-4 form and return it with the submission
- Send questions by email at least 3 days before the closing date; oral communications are not accepted
You must have
- Must be an OEM-authorized distributor for the parts, with verifiable proof such as a current OEM authorization letter
Failure to provide this documentation will result in the offer being
- Active SAM.gov registration before a BPA can be established
Interested parties must be registered in the System for Award Management (SAM.gov) prior to
- Must be registered in Wide Area WorkFlow (WAWF) to invoice call orders
Vendors must be registered in
- Full and open competition (no set-aside); NAICS 332510 with a 750-employee size standard. HUBZone 10% price preference applies only to individual call orders, not to the BPA award
is a Full and Open Competition and utilizes the North American Industry Classification System Code
- Comply with DFARS 252.225-7001 Buy American and Balance of Payments Program
American and Balance of Payments Program is also applicable.
Not in the notice text
- The Sample Basket spreadsheet (B08- SOLICITATION SAMPLE BASKET.xlsx) was not read, so the actual item list, part numbers and quantities are unknown
- BPA term / period of performance and any option periods are not stated
- Delivery terms, lead times and shipping locations for call orders are not stated
- Which manufacturers' (OEM) parts are required is not stated
- Technical capability evaluation criteria and their relative weight versus price are not detailed
- Specific FAR clauses will only be listed in the final BPA document
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Key facts
- Response due
- Oct 13, 2026, 9:00 PM UTC
- Posted
- Sep 29, 2026
- Notice type
- Combined Synopsis/Solicitation
- Solicitation
- W519TC-27-1001
- Agency
- Dept of Defense · Dept of the Army
- Office
- W6QK ACC-Ri
- Set-aside
- No Set aside used
- NAICS
- 332510
- Product/service code
- 5340
- Business type
- Manufactured parts & equipment
- Place of performance
- Richmond, KY, 40475
- Contracting contact
- CHARLES K. HILLcharles.k.hill18.civ@army.mil(502) 687-0551
Full notice text from SAM.gov
The Blue Grass Army Depot, CCRI-MII-B Depot Support Branch/Munitions and Industrial Base Directorate Army Contracting Command - Rock Island intends to competitively establish multiple Blanket Purchase Agreements (BPAs) under the modernized authority of the Revolutionary Federal Acquisition Regulation Overhaul (RFO), specifically leveraging RFO 12.201-1(e)(3) and Class Deviation RFO-2025-16. These BPAs will facilitate the streamlined, repetitive procurement of Locks, Locking Mechanisms, and Associated Hardware. This synopsis serves as the official public notice of the Government's intent to establish a competitive pool of vendors. The primary objective is to create flexible “charge accounts” with qualified, responsible sources to fulfill anticipated repetitive needs efficiently. This requirement is a Full and Open Competition and utilizes the North American Industry Classification System Code (NAICS) 332510 Hardware manufacturing as it is related to Locks in residential, commercial, and industrial settings with a size standard of 750 employees. This BPA shall not obligate any funds.A BPA is not a Contract. In accordance with FAR 12.201-1-3(e)(3)(iv)(B), the Government is obligated only to the extent of authorized purchases made via properly executed BPA Call Orders made under the BPA. The BPA Master Limit is $349,000.00. No single BPA Call Order shall exceed $25,000 in total cost. Please note, there is no guarantee that any or all requirements for Lock Parts will be issued using an established BPA. The full details and applicable provisions and clauses are available in the attachements.
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