Combined Synopsis/Solicitation
PARTS KIT SEAL REPLACEMENT
Department of Homeland Security · US Coast Guard · Sol. 70Z08026QAF019
Due in 44 days
AI summary Beta
The U.S. Coast Guard Surface Forces Logistics Center wants 3 servo box seal replacement repair kits (NSN 5330-01-476-2026, part 13169-RK) for 210-foot class vessels, delivered to Baltimore, MD. The Coast Guard expects a sole-source purchase order to Propulsion Systems Inc or its authorized distributor.
Watch out for
- Likely sole-source award. The Coast Guard believes only the manufacturer or its authorized distributor can supply the kit, so a reseller without OEM authorization is unlikely to win.
It is anticipated that a non-competitive sole source purchase order shall be awarded as a result of this synopsis/solicitation.
- Very short response window. Capability information was requested within two calendar days of posting, leaving almost no time to respond.
within two (2) calendar days from the day this notice posted
- Strict packaging and bar-code rules. Failing packaging, marking or bar-code requirements gets the item rejected and delays payment.
FAILURE TO MEET THE REQUIREMENTS FOR PACKAGING, PACKING, MARKING (PP&M) AND BAR-CODING WILL RESULT IN THE ITEM(S) BEING REJECTED
- Conflicting due dates. The header deadline (2026-11-20) differs from the text (Nov 21, 2025), so you cannot be sure when quotes are due.
The closing date and time for receipt of quote is NOV 21, 2025 at 10:00 am Eastern Standard Time
Read from the notice text only.
Full brief
What they want
- 3 Parts Kit Seal Replacement, Servo Box Repair Kit 13169-RK (NSN 5330-01-476-2026), made by Propulsion Systems Inc
- Deliver F.O.B. Destination to USCG SFLC, 2401 Hawkins Point Road, Baltimore MD 21226
- Package per MIL-STD-2073-1E Method 10 in a wood-cleated panelboard or wooden box
- Mark packages per MIL-STD-129R with Code 39 bar codes
- Provide an OEM letter showing you are an authorized distributor of genuine OEM parts
- Contract type
- Firm-fixed-price purchase order under simplified acquisition procedures (FAR 13.106); combined synopsis/solicitation for a commercial item
- Place of performance
- Delivery F.O.B. Destination to USCG Surface Forces Logistics Center, 2401 Hawkins Point Road, Baltimore MD 21226
- How they'll choose
- Lowest price technically acceptable, all or none basis
- Offers due
- Header shows 2026-11-20 10:00 (UTC-5), but the text says quotes close NOV 21, 2025 at 10:00 am Eastern; confirm the date with the contracting officer
What they'll judge offers on
- Price
- Technical acceptability (including packaging requirements and OEM authorized distributor letter)
What to include when you submit
- Include a completed FAR 52.212-3 with the quote
- Include your Tax Information Number (TIN)
- Quote must state you can meet USCG SFLC packaging requirements
- Complete the HSAR inverted domestic corporation disclosure
- Include a letter from the OEM verifying you are an authorized distributor
You must have
- Authorized distributor letter from the OEM (Propulsion Systems Inc) verifying genuine OEM parts
must include a letter from the OEM verifying the offeror is an authorized distributor
- Registered in SAM.gov and provide a TIN
must have valid DUNS numbers and be registered with SYSTEMS FOR AWARD MANAGEMENT (www.sam.gov)
- Substitute parts are not acceptable
Substitute parts are not acceptable.
Current contractor
Propulsion Systems Inc is named as manufacturer and the expected source; the notice does not name an incumbent contractor.
Not in the notice text
- How or where to submit the quote (no email or portal in the text)
- Delivery date or required lead time
- Estimated value
- Which closing date is correct
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Key facts
- Response due
- Nov 20, 2026, 3:00 PM UTC
- Posted
- Nov 20, 2025
- Notice type
- Combined Synopsis/Solicitation
- Solicitation
- 70Z08026QAF019
- Agency
- Department of Homeland Security · US Coast Guard
- Office
- SFLC Procurement Branch 1(00080)
- NAICS
- 333998
- Product/service code
- 5330
- Business type
- Manufactured parts & equipment
- Contracting contact
- YVETTE R. JOHNSONYVETTE.R.JOHNSON@USCG.MIL
Full notice text from SAM.gov
The United States Coast Guard Surface Forces Logistics Center has a requirement and requesting quotations for the following part: Item 1) NSN: 5330-01-476-2026 PARTS KIT SEAL REPLACEMENT SERVO BOX REPAIR KIT 13169-RK FOR 210 A CLASS VESSELS WHICH INCLUDES SERVO BOX SEAL KIT 13169-SK GD-90. TP 3231-245-A, MODEL G 90. MAJOR OVERHAUL REPAIR KIT MFG: PROPULSION SYSTEMS INC PART NUMBER: 13169-RK QUANTITY: 03 KIT **PROPOSED PRICE QUOTE TO INCLUDE YOU ARE ABLE TO MEET USCG SFLC PACKAGING REQUIREMENTS TO BE CONSIDERED FOR AWARD** INDIVIDUALLY PACKAGED IN ACCORDANCE WITH MIL-STD-2073-1E METHOD 10, CUSHIONED OR SECURED AS APPROPRIATE TO PREVENT DAMAGE FROM MOVEMENT OR EXTERNAL IMPACT. ITEMS SHALL THEN BE PACKED IN AN APPROPRIATELY SIZED ASTM-D6251 TYPE III, CLASS 1 WOODCLEATED PANELBOARD SHIPPING BOX OR ASTM-D6880 CLASS 2 HEAVY DUTY SCREWED WOODEN BOX. EACH PACKAGE SHALL BE MARKED IAW MIL-STD-129R EXCEPT BAR CODED IAW ISO/IEC-16388-2007, CODE 39 SYMBOLOGY. ALL ITEMS ARE INSPECTED WHEN DELIVERED TO THE COAST GUARD WAREHOUSE. FAILURE TO MEET THE REQUIREMENTS FOR PACKAGING, PACKING, MARKING (PP&M) AND BAR-CODING WILL RESULT IN THE ITEM(S) BEING REJECTED AND POSSIBLY RETURNED TO THE VENDOR. THIS WILL DELAY PAYMENT. ANY QUESTIONS CONCERNING THE PP&M REQUIREMENTS OR BAR-CODING SHOULD BE ADDRESSED WITH THE CONTRACTING OFFICER PRIOR TO CONTRACT AWARD. Delivery shall be F.O.B. Destination to USCG Surface Forces Logistics Center, 2401 Hawkins Point Road, Baltimore MD 21226, Mark for: Receiving Room Bldg. 88A This is a combined synopsis/solicitation for a commercial item prepared in accordance with the format outlined in FAR Subpart 12.6, FAC 2025-06 (Oct 2025) and as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Quotations are being requested and a written solicitation will not be issued. The NAICS code for this solicitation is 333998 and the business size standard is 750. The resultant purchase order will be awarded using simplified acquisition procedures in accordance with FAR 13.106 apply. Substitute parts are not acceptable. It is anticipated that a non-competitive sole source purchase order shall be awarded as a result of this synopsis/solicitation. It is the Government’s belief that only PROPULSION SYSTEMS INC and/or their authorized distributor can offer these units. Concerns having the expertise and required capabilities to provide this item are invited to submit complete information discussing the same within two (2) calendar days from the day this notice posted. The data must include sufficient detail to allow the Coast Guard to evaluate the proposal relative to the requirements. The information submitted must include a letter from the OEM verifying the offeror is an authorized distributor verifying the OEM will supply genuine OEM parts. The U.S. Coast Guard intends to award on an all or none basis to a responsible offeror whose offer conforming to the solicitation will be the most advantageous to the Government. Award will be lowest price technically acceptable. The Coast Guard intends to award on a Firm Fixed Price Contract. All responsible sources may submit a quotation, which if timely received, shall be considered by the Agency. Companies must have valid DUNS numbers and be registered with SYSTEMS FOR AWARD MANAGEMENT (www.sam.gov) and shall provide the company Tax Information Number (TIN) with their offer. The closing date and time for receipt of quote is NOV 21, 2025 at 10:00 am Eastern Standard Time OFFERORS MUST SUBMIT THE FOLLOWING INFORMATION ON THEIR QUOTE: Disclosure: The offeror under this solicitation represents that [Check one]: __ it is not a foreign incorporated entity that should be treated as an inverted domestic corporation pursuant to the criteria of (HSAR) 48 CFR 3009.104-70 through 3009.104-73; __ it is a foreign incorporated entity that should be treated as an inverted domestic corporation pursuant to the criteria of (HSAR) 48 CFR 3009.104-70 through 3009.104-73, but it has submitted a request for waiver pursuant to 3009.104-74, which has not been denied; or __it is a foreign incorporated entity that should be treated as an inverted domestic corporation pursuant to the criteria of (HSAR) 48 CFR 3009.104-70 through 3009.104-73, but it plans to submit a request for waiver pursuant to 3009.104-74. (g) A copy of the approved waiver, if a waiver has already been granted, or the waiver request, if a waiver has been applied for, shall be attached to the bid or proposal __HSAR 3052.209-70 Prohibition on contracts with corporate expatriates (June 2006) (End of provision) The following FAR Clauses provisions apply to this solicitation. FAR 52.212-1, Instructions to Offerors-Commercial Items (Nov 2021); FAR 52.212-3, Offeror Representations and Certifications-Commercial Items (Dec 2022) with Alternate I. Offeror(s) must include a completed copy of FAR 52.212-3 with their quote. The following FAR Clauses apply to this solicitation. Offerors may obtain full text versions of these clauses electronically at www.arnet.gov.; FAR 52.212-4, Contract Terms and Conditions-Commercial Items (Dec 2022); FAR 52.212-5, Contract Terms & Conditions Required to Implement Statutes or Executive Orders-Commercial Items (Dec 2022). The following clauses listed within FAR 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015), 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553), 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77, 108-78 (19 U.S.C. 3805 note) 52.212-5 are applicable: FAR 52.219-28, Post Award Small Business Program representation (Oct 2022)(15 U.S.C. 632(a)(2); FAR 52.222-3, Convict Labor (Jun 2003)(E.O. 11755); FAR 52.222-19 Child Labor-Cooperation with Authorities and Remedies (Jan 2022) (E.O. 13126); FAR 52.222-21, Prohibition of Segregated Facilities (April 2015); FAR 52.222-26, Equal Opportunity (Sep 2016)(E.O. 11246); FAR 52.222-36, Equal Opportunity for workers with disabilities (Jun 2020);FAR 52.222-50, Combat Trafficking in Persons (October 2020)(22 U.S.C. chapter 78 and E.O. 13627); FAR 52.223-18 Contractor Policy to Ban Text Messaging while Driving (Jun 2020) (E.O. 13513); FAR 52.225.1 Buy American Act-Supplies (Oct 2022); FAR 52.225-3, Buy American Act-Free Trade Agreement (Oct 2022)(41 U.S.C. 10a-10d); FAR 52.225-13, Restrictions on Certain Foreign Purchases (Feb 2021); 52.232-33, Payment by Electronic Funds Transfer-System for Award Management (Oct 2018)(31 U.S.C. 3332). The following items are incorporated as addenda to this solicitation: Copies of HSAR clauses may be obtained electronically at www.dhs.gov. CGAP 3042.302-90 Valuation Requirements for the Acquisition of Spare Parts Purchased for Inventory Control Points from HQ Contracts (OCT 2008). Copies of CGAP clauses may be obtained electronically at: www.uscg.mil/acquisition/procurement/pdf/CIM_4200_19H.pdf
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