Combined Synopsis/Solicitation
SPORTS EQUIPMENT & APPAREL
Department of the Interior · Bureau of Indian Affairs · Sol. 140A2326Q0248
More open Bureau of Indian Affairs and Bureau of Indian Education contracts
Due in 19 daysSmall business
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Some details weren't available to this summary, so it may miss requirements. Check the attachments on SAM.gov.
The Bureau of Indian Education's Indian Education Acquisition Office wants one small business to supply brand-name sports equipment and athletic apparel (baseball, softball, cross country, basketball, track and golf) to Riverside Indian School in Anadarko, Oklahoma. It is a single-award IDIQ with economic price adjustment, a base year from 11/01/2026 plus four option years, and a $350,000 maximum value. Orders come as delivery orders, each due within 30 days.
Watch out for
- Nonmanufacturer rule answers conflict. Most items are brand-name goods from large manufacturers; one amendment says the nonmanufacturer rule applies, while the final Q&A cites an exception and a waiver rule, so a small reseller may or may not need small-business-made products.
Yes it does.
- Payment only after the whole order arrives. The contractor must buy inventory up front with no financing, and the government expects the complete order to be received before it pays.
Expectation is the complete order must be received before
- All-or-nothing pricing. Every line item on every tab must be priced; a quote missing any item is rejected.
partial bids will be considered incomplete and will be rejected.
- Tight 30-day delivery on whole orders. The entire order, including decorated apparel, must arrive within 30 calendar days or it counts as late; sample approval time is not counted, but sizes and quantities are only known when each order is placed.
entire order will need to be received by 30 days for it to be considered on time.
- Contractor pays return costs. For defective or incorrect items, the contractor bears the return costs on top of replacing the goods.
Contractors will bear the costs.
- Small guaranteed revenue. Only $10,000 per delivery order is guaranteed, there is no contract-level minimum, quantities are estimates, and the government is not obligated to exercise all option years.
Guaranteed Minimum per Delivery Order (DO): $10,000.00
- Conflicting old and new instructions. The base solicitation still shows the old Indian economic enterprise set-aside, the 9/14/2026 due date, NAICS 315990 and a wrong subject-line number, which amendments replaced, so read the amendments carefully.
Due date changed from 9/14/26 to 10/28/26;
- Orders depend on funding and season. Funds are not guaranteed past October 31 and the first order depends on the sports season, so work may start well after award.
No delivery orders will be place if no funding is available.
- Tribal taxes in the price. The price must include all taxes, and the answer says tribal taxes should be considered even though BIE is tax-exempt.
exempt, however tribal taxes should be considered.
Read from the notice and 6 attachments. 1 not read in full.
- Sol_140A2326Q0248_Amd_0004.pdf
- Sol_140A2326Q0248_Amd_0003.pdf
- Sol_140A2326Q0248_Amd_0002.pdf
- Sol_140A2326Q0248_Amd_0001.pdf
- Sol_140A2326Q0248.pdf
- Attachment_1__SOW.pdf
- Attachment_2__Pricing_Schedule.xlsx: spreadsheet: not read yet
Full brief
What they want
- Sports equipment for school teams: baseball, softball, cross country (boys and girls), basketball (boys and girls), track (boys and girls) and golf
- Athletic apparel: uniforms, warm-ups, practice jerseys, shorts, pants, jackets, socks, hats and other team clothing
- Athletic footwear and protective gear when specified (helmets, pads, gloves), plus bags, training aids, accessories and replacement parts
- Apply school names, logos, player numbers or embroidery on items the school requests
- Deliver each delivery order to Riverside Indian School within 30 calendar days of the order
- Replace defective, damaged or wrong items at no cost to the school
- Supply new, in-stock, fully manufactured items that meet league or association requirements
- Contract type
- Single-award IDIQ, firm-fixed-price with economic price adjustment (10% cap per line item per year); orders have a $10,000 minimum and a $90,000 maximum
- Period of performance
- Base year 11/01/2026 to 10/31/2027 + 4 option years, through 10/31/2031 (amendment says the period will be revised upon award; award expected about 30 days after the quote deadline)
- Place of performance
- BIE Riverside Indian School, 101 Riverside Dr., Anadarko, OK 73005 (single delivery location; only Riverside may order)
- Estimated value
- Maximum contract value $350,000 over the life of the contract; guaranteed minimum of $10,000 per delivery order only
- How they'll choose
- Comparative evaluation under FAR 13.106-2(b)(3); acceptable quotes are compared and the best value is chosen, not necessarily the lowest price
- Offers due
- 10/28/2026 at 4:00 PM Central (CDT); moved from 9/14/2026 by Amendment 0001
- How to submit
- Email only (PDF format, no zipped files) to Contract Specialist Michelle Nahlee at michelle.nahlee@bie.edu, with subject line '140A2326Q0248 SPORTS EQUIPMENT AND APPAREL [VENDOR NAME]'
What they'll judge offers on
- Products conform to the specifications (copy of product specification with the quote)
- Capability to meet delivery within 30 days after receipt of order, with proof of fully manufactured, in-stock items ready to ship
- Price: completeness and reasonableness of an all-inclusive firm-fixed-price quote
What to include when you submit
- Send the completed SF-1449 and the pricing schedule as separate attachments; the pricing schedule stays in its current Excel format
- Complete SF-1449 sections 17a, 30a, 30b and 30c, including company name, address, CAGE code and UEI, plus a point of contact (first name, last name, email, phone)
- Acknowledge all amendments (0001 through 0004)
- Include product specifications/drawings of the items quoted and all lead times
- Include proof of authorized distributor/reseller status where applicable
- Show you can deliver in 30 days: distributor confirmation and tracking number were named as acceptable proof of in-stock items
- Price every line on every tab; partial quotes are rejected. For option years, enter the extended amount (base-year quantity x option-year unit price)
- Quote a firm-fixed price with economic price adjustment, including all costs and taxes (BIE is tax-exempt but tribal taxes should be considered)
- Complete FAR and DIAR provisions in Section E unless already current in SAM.gov representations; a revised quote may be sent before the deadline
- If you cannot use the Treasury Invoice Processing Platform (IPP), a written waiver request must come with the quote
You must have
- Must be a small business (total small business set-aside; the earlier Indian economic enterprise set-aside and self-certification were removed)
Solicitation is total SB set-aside.
- The nonmanufacturer rule applies per the contracting office, so a small business reseller must generally supply products from small business manufacturers unless a waiver or exception applies (answers on this point are inconsistent)
nonmanufacturer rule apply to this requirement?
- Active SAM.gov registration, with CAGE code and UEI shown on the SF-1449
The Offeror shall be properly registered in SAM.gov.
- Proof of authorized distributor/reseller status, if applicable
The offer shall provide proof that they are an authorized distributor/reseller if applicable.
- Limitations on subcontracting clause applies (the contractor must perform a required share of the work itself)
52.219-14, Limitations on Subcontracting (Oct 2022)
- Only new, fully manufactured, available items; no refurbished, grey market, backordered or made-to-order items
All products shall be fully manufactured and available.
- Must use the Treasury Invoice Processing Platform (IPP) for all payment requests
Payment requests must be submitted electronically through the
Not in the notice text
- The Attachment 2 pricing schedule (Excel) was not read, so the actual line items, brands, sizes and quantities are unknown
- Exact award date and period of performance start (the amendment says it will be revised upon award)
- How the nonmanufacturer rule will actually be applied and whether an SBA waiver or exception covers these items
- Number of delivery orders per year and which items need school decoration
- Payment details for invoices (to be discussed with the awardee)
- Incumbent or prior contract is not named
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Key facts
- Response due
- Oct 28, 2026, 9:00 PM UTC
- Posted
- Oct 7, 2026
- Notice type
- Combined Synopsis/Solicitation
- Solicitation
- 140A2326Q0248
- Agency
- Department of the Interior · Bureau of Indian Affairs
- Office
- Indian Education Acquisition Office
- Set-aside
- Small Business Set Aside - Total
- NAICS
- 339920
- Product/service code
- 7810
- Business type
- Manufactured parts & equipment
- Contracting contact
- Nahlee-Marshalek, Michellemichelle.nahlee@bie.edu
Full notice text from SAM.gov
SPORTS EQUIPMENT & APPAREL
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