Solicitation
Replace Roof and Hatches, ITO ATCT, Hilo, Hawaii
Department of Transportation · Federal Aviation Administration · Sol. 697DCK-26-R-00437
Due in 18 days
AI summary Beta
This summary was written for another version of this notice. Check what changed on SAM.gov.
Some details weren't available to this summary, so it may miss requirements. Check the attachments on SAM.gov.
The FAA wants a contractor to tear off and replace the roof membrane and two roof access hatches on the Hilo Air Traffic Control Tower (102 Ailolo Street, Hilo, Hawaii), and to rotate the catwalk hatch and ladder. Work is done in two phases of about 30 days each, with night-only work inside the operating tower. It is an open competition (no set-aside) for a firm-fixed-price contract, with offers due October 15, 2026.
Watch out for
- Night-only work in an operating control tower. Interior work is limited to a narrow overnight window and must be cleaned up and handed back by 5:00 AM daily, which raises labor cost and schedule risk.
10:30 PM through 4:45 AM, Monday through Friday
- Award method is inconsistent. The notice says lowest price, responsible offer, but the solicitation says best value considering technical acceptability and price; the solicitation controls but plan for both.
the offeror that is considered to be the lowest priced, responsible offer.
- Conflicting performance times. The SIR clause says finish all work in 60 calendar days, while the SOW gives 30 days per phase with an 8 to 9 week hatch lead-time gap between them; confirm the real schedule before pricing.
later than 60 calendar days. The time stated for completion must include final cleanup of the premises.
- Liquidated damages. Late completion costs $3,704 per day, which is large relative to a job of this size.
Contractor must pay to FAA as liquidated damages, the sum of $3,704.00 for each day of delay.
- Site visit date not set. A site visit is strongly encouraged but its date is to be determined, and the work involves field-verifying all dimensions yourself (including a wall removal).
The Site Visit date and time is to be determined.
- Remote Hawaii location and long-lead stainless hatches. All materials and crews must reach Hilo, and the stainless-steel hatches are expected to take 8 to 9 weeks, so cost and logistics need careful pricing.
approximately eight (8) to nine (9) weeks.
- Possible bonding and Davis-Bacon paperwork. Bonds are required if the award tops $150,000 and certified payrolls are required under Davis-Bacon, which adds cost and admin for a small firm.
- Document inconsistencies. The past performance form is labeled 697DCK-26-R-00417 rather than ...00437, and the notice calls it an RFQ while the documents call it a SIR; mention it to the contracting officer if unsure.
697DCK-26-R-00417
Read from the notice and 4 attachments. 1 not read in full.
- 06 SIR 697DCK-26-R-00437.pdf
- 06a A01 SOW_ Replace Roof and Hatches ITO ATCT Hilo HI.pdf
- 06a A03 Form Past Performance_Experience Info.pdf
- 06a A02 WD HI202600001 05.27.2026.pdf
- 06a A01a Drawing IT0-24012663-0001.pdf: scanned PDF: no text to read
Full brief
What they want
- Remove the existing Cab Roof and Catwalk Roof membranes (about 1,250 sq ft total) and install a new 60-mil reinforced PVC roofing system with cover board, insulation, flashing and positive drainage
- Provide a minimum 20-year manufacturer roofing warranty
- Remove and replace two stainless-steel roof access hatches (Cab Roof to match existing, Catwalk Roof reconfigured)
- Rotate the Catwalk hatch and ladder 90 degrees and modify the breakroom ladder shaft, wall and cabinets to give a 36 inch clear landing; add guard rail and self-closing gate
- Make all roof penetrations, drains, railing posts and wall interfaces watertight and fix ponding
- Protect FAA antennas, cables and operating equipment; the FAA (not the contractor) handles any technical shutdown or relocation of its systems
- Provide submittals: safety plan, schedule, product data, shop drawings, structural calculations, warranty
- Do interior work only 10:30 PM to 4:45 AM, Monday to Friday, with the area clean and ready by 5:00 AM
- Contract type
- Firm-fixed-price construction contract, awarded through the FAA's Screening Information Request (SIR) process (FAA Acquisition Management System, not the FAR)
- Period of performance
- Two phases with separate Notices to Proceed: Phase 1 roof work within 30 calendar days, then a wait of about 8 to 9 weeks for the long-lead hatches, then Phase 2 hatch work within 30 calendar days. Work must begin within 5 calendar days of each notice to proceed. The SIR clause itself says complete the entire work within 60 calendar days.
- Place of performance
- FAA Air Traffic Control Tower (ITO ATCT), 102 Ailolo Street, Hilo, Hawaii 96720
- Estimated value
- Estimated magnitude of construction between $100,000 and $250,000
- How they'll choose
- Best value considering price and other SIR criteria, with technical acceptability required. Price is checked for fairness and reasonableness against the Government estimate and market conditions. The FAA may award on the initial offer without discussions. The notice text instead says lowest priced, responsible offer.
- Offers due
- 2026-10-15 5:00 PM Hawaii time (-10:00), per the notice; the SIR form shows 10/15/2026
- How to submit
- Email to Linda.Hennequant@faa.gov with the SIR number 697DCK-26-R-00437 in the subject line
What they'll judge offers on
- Technical acceptability / conformance with solicitation terms and conditions
- Price (evaluated for fairness, reasonableness and realism against the Independent Government Cost Estimate)
- Responsibility of the offeror
- Past performance / experience information is a required part of the offer
What to include when you submit
- Send attachments as Microsoft Word or PDF, not zipped; the FAA email limit is 10 MB per message, so split into several emails if needed
- Return the completed Solicitation, Offer and Award form (offer section, page 2) and any signed amendment acknowledgments
- Return Section K Representations, Certifications and Other Statements of Offerors
- Return the Past Performance / Experience form (or the same information in another format): at least three similar projects within the last 5 years, with references
- Include the UEI or EFT indicator, and complete the telecommunications, FASCSA, responsibility-matters and Iran certifications
- Send questions in writing by email to the contracting officer, no later than four days before the due date; phone inquiries are not accepted
- Offers must show a single lump-sum price for the one contract line (CLIN 00001)
You must have
- Open competition with no set-aside; the FAA is exempt from the FAR and the Small Business Act, so small business preferences do not apply to this award
Small Business Act, the Competition in Contracting Act, and the Federal Acquisition Regulation (FAR).
- Registered in SAM and must give a Unique Entity ID (UEI) with the offer
Therefore, the offeror must provide its UEI or EFT indicator below.
- Performance and payment bonds only if the award is over $150,000 (the stated magnitude goes up to $250,000, so bonds are possible)
BOND REQUIREMENT: Performance and Payment Bonds are only required on awards exceeding $150,000.00.
- Contractor must do at least 25 percent of the work with its own staff on site (limits subcontracting)
The Contractor must perform, using its own organization, work equivalent to at least 25 percent of the total amount
- Past performance: at least three similar projects completed in the last 5 years
List at least three projects with the same or similar size and scope requirements as this acquisition, completed within the last 5
- Davis-Bacon prevailing wages apply (Hawaii wage determination HI20260001 attached); insurance for work on a Government installation is also required
- Minimum 20-year manufacturer roofing warranty
The roofing system warranty must be a minimum of twenty (20) years.
Not in the notice text
- Site visit date and time (to be determined)
- Drawing IT0-24012663-0001 (hatch and ladder configuration, Drawing D001) is a scanned PDF and could not be read
- Middle portions of the solicitation (including most of Section K representations and some clauses) and of the wage determination were left out of the text provided
- Exact wage rates for roofing and related trades (only part of the wage determination was provided)
- Whether bonds will be required (depends on the final award amount compared with $150,000)
- Part of a long attachment was left out, so the brief may miss requirements
Is this a fit for your business?
Create a free accountFedReady checks notices like this against your business profile, tracks deadlines, and alerts you to new matches. Creating an account is free.
Key facts
- Response due
- Oct 27, 2026, 3:00 AM UTC
- Posted
- Oct 6, 2026
- Notice type
- Solicitation
- Solicitation
- 697DCK-26-R-00437
- Agency
- Department of Transportation · Federal Aviation Administration
- Office
- 697DCK Regional Acquisitions SVCS
- NAICS
- 238160
- Product/service code
- Z2BA
- Business type
- Construction & renovation
- Place of performance
- Hilo, HI, 96720
- Contracting contact
- Linda HennequantLinda.Hennequant@faa.gov
- Versions
- 2 (amended since first posted)
Full notice text from SAM.gov
AMENDMENT 0001:The purpose of this amendment is to add a Provision to Section L, Answer Vendor Questions, and to Extend the Offer Due Date. Dates available for Site Visits are: Wednesday 10/14/2026 or Thursday 10/15/2026, 9:00 AM to 5:00 PM HST (Hawaii Time). Advance notice is required at least 2 days in advance. Please submit the information to Chad.S.Sakumoto@faa.gov, 808-937-1379; B.Decosta@faa.gov, 808-439-3786. ****************************************************************************************************************************************************** The Federal Aviation Administration (FAA) is issuing Screening Information Request (SIR) Number 697DCK-26-R-00437, Replace Roof and Hatches, Hilo Air Traffic Control Tower (ITO ATCT), 102 Ailolo Street, Hilo, Hawaii 96720 in accordance with the attached Request for Proposal, as supplemented with additional information included in this notice. SITE VISIT The FAA urges and expects offerors to inspect the site where the work will be performed. The Site Visit date and time is to be determined. Information provided at this site visit, as well as answers to questions will not change/qualify the terms and conditions of the solicitation and specifications. Terms remain unchanged unless the solicitation is amended in writing. ATTENDANCE AT THE SITE VISIT IS STRONGLY ENCOURAGED. QUESTIONS All questions must be addressed to Linda.Hennequant@faa.gov in writing. Any questions regarding this RFQ must be received four (4) days prior to the date set aside for offers due. All correspondences must contain the RFQ # in the subject line. TELEPHONE INQUIRIES WILL NOT BE ACCEPTED. Emails with attachments that do not reference the SIR number in the subject line or the body of the message, will be disregarded to prevent the spread of computer viruses. OFFER SUBMISSION: Send your offer to Linda.Hennequant@faa.gov. Reference Section L - Instructions,Conditions, and Notices to Bidders, Provision L02 REQUIRED DOCUMENTS. Emails with attachments that do not reference the SIR number in the subject line or the body of the message, will be disregarded to prevent the spread of computer viruses. BASIS OF AWARD The Government intends to make award based on successful negotiation of price and conformance with solicitation terms and conditions to the offeror that is considered to be the lowest priced, responsible offer. The Government will evaluate the Offeror’s proposed prices for fairness and reasonableness. Thank you for your interest in our procurement opportunity.
Similar open opportunities
- 671-24-004 NRM Replace 2nd Floor RoofThe VA's Network Contract Office 17 is seeking sealed bids (an Invitation for Bid) to replace the 2nd floor roof at the South Texas Veterans Healthcare System in San Antonio, TX.…
- Dworshak Powerhouse Roof ReplacementThe Army Corps of Engineers Walla Walla District plans to replace the roofs at the Dworshak Powerhouse in Ahsahka, Idaho.
- PRD B290 RoofThe USDA Forest Service is buying a new insulated PVC roof (a "metal retrofit" over the existing metal roof) and new gutters for Building 290, the welding shop at the Pine Ridge…
- Mosquito Lake Control Tower Structural Standing Seam Metal Roof ReplacementThe U.S. Army Corps of Engineers, Pittsburgh District, wants a contractor to replace the standing seam metal roof on the Control Tower Building at Mosquito Creek Lake in…
- GAOA Remove and Replace Roofing on Island Park Admin Site Housing UnitsThe USDA Forest Service (Caribou-Targhee National Forest) wants a contractor to tear off and replace the metal roofs on 10 employee housing units (3 bunkhouses, 3 duplexes, 4…