Presolicitation
Electron Storage Ring D2 Dipole Magnets
Department of Energy · Sol. 462499
Due in 7 days
AI summary Beta
Some details weren't available to this summary, so it may miss requirements. Check the attachments on SAM.gov.
Brookhaven Science Associates (the Department of Energy lab contractor at Brookhaven National Laboratory, Upton, NY) plans to buy the design, build and delivery of 195 dipole magnets (1 first article plus 194 production) for the Electron-Ion Collider's electron storage ring. This is only a pre-solicitation notice; the real solicitation is expected by October 2026 with one firm-fixed-price award around February 2027. Delivery of the production magnets is due 104 weeks after award.
Watch out for
- Pre-solicitation only. No solicitation, evaluation criteria, price schedule or due date is available yet, so you cannot bid today.
Vendors shall not submit a quote until, and/or if, the solicitation is posted
- Large, capital-intensive manufacturing job. The vendor must buy about 730 tons of steel up front in a single procurement and build 195 precision magnets, which takes major factory capacity and cash flow.
The vendor will purchase all steel for D2 magnets totaling 730 tons in one single procurement
- Tight schedule with stage gates. First article is due about 44 weeks after award and production delivery at 104 weeks, with design reviews and BSA written approvals gating each stage.
- Heavy quality and oversight requirements. Repairs are at the contractor's expense, BSA can witness and re-test, and the design is frozen after the final design review, so changes need written approval.
repairs shall be at the expense of the Contractor.
- Key technical documents not provided. The technical specifications, steel specification, BNL-QA-101 and the control drawings that define the real requirements were not included.
Read from the notice and 1 attachment.
- A2. Statement of Work for the ESR D2 Dipole Magnets.pdf
Full brief
What they want
- Detailed design and engineering of the ESR D2 dipole magnets, following BNL's specification and control drawings
- Buy about 730 tons of laminated magnet steel in one procurement (traceable heats, test samples sent to BSA)
- Build, test and deliver 1 first article magnet, with a lifting frame
- After BSA approval, build and deliver 194 production magnets in 5 configurations
- Design reviews (PDR, FDR, Manufacturing Readiness Review), program plan, monthly reports and bi-weekly calls
- ISO-9001-based quality system, inspection and test plan, and an end-item documentation package for each magnet
- Design and build all tooling, fixtures and test equipment; keep special tooling at least 3 years
- Contract type
- Firm-fixed-price subcontract (anticipated), single award
- Period of performance
- Delivery 104 weeks after award; planning schedule has first article at week 44 and production delivery at week 104. Anticipated award about February 2027.
- Place of performance
- Upton, NY (delivery to Brookhaven National Laboratory); work is done at the contractor's facility
What to include when you submit
- Do not submit a quote yet; wait for the solicitation to be posted on SAM.gov (expected by October 2026)
- Vendors are not required to respond to this pre-solicitation notice
- Interested parties must be registered in SAM under NAICS 332999 before submitting a quote or proposal
You must have
- Open to all businesses: full and open competition, no set-aside (NAICS 332999 size standard is 750 employees)
This requirement will provide for full and open competition.
- Active SAM registration under NAICS 332999
Interested parties must be registered under the NAICS code in the System for Award Management (SAM) prior to submitting their quote/proposal.
- Documented quality assurance system meeting ISO-9001, plus BNL-QA-101 supplier quality requirements and a Certificate of Conformance with each delivery
- Technical data is export controlled (EAR99), so the bidder must be able to handle controlled technical information
This information is controlled by the U.S. Department of Commerce Export Administration Regulations 15 CFR
Not in the notice text
- Evaluation method and factors (solicitation not yet issued)
- Exact offer due date, submission method and page limits
- Price schedule and any estimated value
- Technical Specifications EIC-MSG-SPC-009 and EIC-MSG-SPC-010, BNL-QA-101 and the 2104Mxxxx drawings (not provided)
- Exact solicitation release date (notice says 'by October 2026')
- Any bonding, insurance or small business subcontracting plan terms
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Key facts
- Response due
- Oct 14, 2026, 9:00 PM UTC
- Posted
- Sep 28, 2026
- Notice type
- Presolicitation
- Solicitation
- 462499
- Agency
- Department of Energy
- Office
- Brookhaven Natl Lab -DOE Contractor
- NAICS
- 332999
- Product/service code
- AJ15
- Business type
- Manufactured parts & equipment
- Place of performance
- Upton, NY, 11973
- Contracting contact
- Kevin Kirkendallkkirkenda@bnl.gov6313444605
Full notice text from SAM.gov
This pre-solicitation notice serves as a synopsis and is posted in accordance with FAR subpart 5.2, Synopses of Proposed Contract Actions. This is not a solicitation. Vendors shall not submit a quote until, and/or if, the solicitation is posted to the Governmentwide Point-of-Entry via www.SAM.gov. Vendors are not required to submit any response to this pre-solicitation notice. This announcement shall NOT be construed as a commitment by Brookhaven Science Associates LLC (BSA) to award a Subcontract. BSA reserves the right to use any and all information submitted by, or obtained from, an interested party in any manner BSA determines is appropriate, including, but not limited to, the creation of a solicitation. I. Background Brookhaven National Laboratory is a Department of Energy (DOE) National Laboratory multidisciplinary research facility, located on Long Island, New York. BSA intends to compete the subject requirement, to be utilized within the United States. This requirement will provide for full and open competition. The applicable North American Industry Classification System (NAICS) code is 332999, All Other Miscellaneous Fabricated Metal Product Manufacturing (Size Standard, 750 employees), and the applicable PSC is AJ15, General Science & Technology R&D Services; General Science & Technology; R&D Facilities and Major Equipment. Interested parties must be registered under the NAICS code in the System for Award Management (SAM) prior to submitting their quote/proposal. BSA intends to issue a solicitation in support of this requirement by October 2026. BSA expects to make one (1) award. The anticipated award contract type is a firm-fixed price contract. At this time, BSA anticipates award date to be around February 2027. II. Description of Need BSA has the following requirement(s): The selected Contractor will be responsible for the detailed design, engineering, purchase of all materials, manufacturing, and assembly of the Electron Storage Ring (ESR) D2 Dipole Magnets for the Electron-Ion Collider (EIC). This also includes a first article and delivery at Brookhaven National Laboratory. Please see the attached Statement of Work for more information. Delivery Date: 104 weeks after contract award
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