Solicitation
CB ROTATING ASSY
Dept of Defense · Defense Logistics Agency · Sol. sprmm126qkg47
Due in 10 days
AI summary Beta
Some details weren't available to this summary, so it may miss requirements. Check the attachments on SAM.gov.
DLA Weapons Support in Mechanicsburg, PA (a Navy supply buyer) is asking for quotes on 16 CB Rotating Assemblies, a part-numbered item (CAGE 90099, P/N 4D09668-004, NSN 3120-01-482-8716), with an option for up to 100% more. It is a request for quotation with no set-aside, issued under emergency acquisition authority, and the award goes to the lowest priced technically acceptable offer. Parts ship from the maker's plant to depots in New Cumberland, PA and Tracy, CA.
Watch out for
- No drawings or technical data available. A manufacturer cannot build to a drawing, so only the approved source or an authorized distributor of its part is realistic.
No drawings or technical data are available for this item.
- Authorized distributor proof required. A reseller without a letter from the manufacturer showing authorization will not be considered.
IF YOU ARE A DISTRIBUTOR, YOUR PROPOSAL MUST BE ACCOMPANIED WITH A LETTER
- Alternate items unlikely to be considered. Offering a different part means submitting a full technical data package, and the buy will not wait for engineering review.
The current procurement cannot be delayed in order to
- Emergency acquisition and short timeline. Emergency authority and a DO-rated order usually mean delivery is expected quickly, and the delivery date was not visible in the text provided.
This solicitation is being issued under Emergency Acquisition authority.
- Price-only competition and option priced in. Lowest price wins, and your option price counts in the total, so a low quote on the option is needed to win.
lowest aggregate total price submitted for the total quantity, inclusive of
- No refurbished material, and higher-level inspection. Only new material is acceptable and Government inspection is required, so brokers selling used or reconditioned stock cannot bid.
REFURBISHED MATERIAL IS NOT ACCEPTABLE.
- Additive manufacturing not allowed. Parts made by 3D printing cannot be offered unless the solicitation allows it.
Unless AM is specifically authorized in the solicitation/contract, quotes/offers may not include parts or
- Cybersecurity clauses. Clauses on NIST SP 800-171 and CMMC are listed, which can be costly for a small shop.
(1) By submission of this offer, the Offeror represents that it will implement the security requirements
Full brief
What they want
- Supply 16 each of CB Rotating Assy, NSN 3120-01-482-8716, matching CAGE 90099 P/N 4D09668-004 (8 to a New Cumberland, PA depot and 8 to a Tracy, CA depot)
- Price an option for up to 100% more of the same item (option quantity under 0001AC)
- Provide a quality system to ISO 9001 and meet higher-level contract quality requirements
- Pack and mark to MIL-STD-2073 and MIL-STD-129, with Item Unique Identification marking where required
- Keep supply chain traceability records and make them available within three business days of a request
- Deliver mercury-free material (intended for submarines and surface ships)
- Offer new material only: refurbished material is not acceptable
- Contract type
- Request for quotation for a fixed-price supply order (DO-rated under DPAS), with an option for increased quantity
- Period of performance
- No delivery date or contract length is stated in the text provided. The option for increased quantity may be exercised within 180 days.
- Place of performance
- USA. FOB source: inspection and acceptance at the contractor's plant. Ship-to: DLA Distribution, New Cumberland, PA and DLA Distribution San Joaquin, Tracy, CA.
- How they'll choose
- Lowest priced technically acceptable. Price is compared as the lowest aggregate total price for the full quantity including the option. DLA also considers Supplier Performance Risk System (SPRS) risk ratings.
- Offers due
- 2026-10-19 at 5:00 PM Eastern (SAM.gov response deadline 2026-10-19T17:00:00-04:00; the form shows 2026 OCT 19)
- How to submit
- Not clearly stated. The form says to return the signed quotation sheet, and the point of contact email is JENNIFER.ELLIOTT@DLA.MIL (J. Elliott, DLA Mechanicsburg).
What they'll judge offers on
- Lowest aggregate total price for the total quantity, including the option quantity
- Technical acceptability: follow Section L instructions and take no exception to the terms
- Supplier Performance Risk System (SPRS) item, price and supplier risk are considered
What to include when you submit
- Return the completed quotation sheet (Standard Form 18 style) with your price for item 0001 and the option item
- Provide a 90-day validity for your quote and fill in the delivery lead time and offer-valid-for blanks
- If you are not the manufacturer, state the OEM (CAGE code) and the part number you are offering
- Provide an email address for follow-up communications and note the specific CAGE code to be used if you have several
- State where inspection of material and of packaging and final acceptance will take place (CAGE and address)
- Distributors must include a letter from the manufacturer showing you are an authorized distributor; dealers must include a statement identifying the firm as a dealer with the OEM name/CAGE and P/N
- Complete the representations and certifications (SAM.gov annual reps may be used) and the size-status representation
- Fill in Offers for Part Numbered Items (L04) to say whether you offer the exact product or an alternate
- Alternate items need a full technical data package, and the current buy will not be delayed to evaluate it
You must have
- Distributors or dealers must be authorized by the original manufacturer and prove it with a letter
IF YOU ARE A DISTRIBUTOR, YOUR PROPOSAL MUST BE ACCOMPANIED WITH A LETTER
- Only authorized distributors of the original manufacturer's item will be considered for award (proof on company letterhead, signed by a company official)
Consideration for award of contract shall be given only to authorized
- Quality system compliant with ISO 9001 and higher-level contract quality requirements
The quality system requirements shall be in accordance with ISO 9001.
- Inspection and acceptance at source, so you need a plant where Government inspection can take place
*NOTE: FOB SOURCE IS REQUIRED, INSPECTION AND ACCEPTANCE AT SOURCE IS REQUIRED
- Active SAM.gov registration, and registration in PIEE/WAWF for electronic receiving reports and invoices
Any order resulting from this Request for Proposal will require electronic
- Buy American and Balance of Payments Program applies, and DFARS 252.204-7008 safeguarding (NIST SP 800-171) is represented on submission of an offer
BUY AMERICAN AND BALANCE OF PAYMENTS PROGRAM -BASIC (FEB 2024)
Current contractor
No incumbent is named. This is a part-numbered buy that points to an approved source: CAGE 90099, part number 4D09668-004 (shown as for reference only).
Not in the notice text
- Delivery date or schedule: the delivery block says see schedule and a required delivery date was not visible in the text provided
- Contract value or budget
- Size of the option beyond 'up to 100% of item 0001' (this would be up to 16 more units)
- Exactly how quotes must be sent (email, mail or portal): the form says to return the sheet, and only a contact email is given
- Part of the solicitation was left out of the text provided (about 39,700 characters in the middle of the contract clauses), so some clauses and instructions may be missing
- Attachment 1 'Notes' only covers document ordering and distribution statements; no drawing or specification is included
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Key facts
- Response due
- Oct 19, 2026, 9:00 PM UTC
- Posted
- Sep 2, 2026
- Notice type
- Solicitation
- Solicitation
- sprmm126qkg47
- Agency
- Dept of Defense · Defense Logistics Agency
- Office
- SPRMM1 DLA Mechanicsburg
- Set-aside
- No Set aside used
- NAICS
- 332991
- Product/service code
- 3120
- Business type
- Manufactured parts & equipment
- Contracting contact
- JENNIFER ELLIOTT, ZID1, EMAIL JENNIFER.ELLIOTT@DLA.MILJENNIFER.ELLIOTT@DLA.MIL
Full notice text from SAM.gov
Solicitation posted for: NSN 1HM 3120-01-482-8716 CB ROTATING ASSY SHELF LIFE 0-00 FOR REFERENCE ONLY 90099 4D09668-004 SEE TECHNICAL REQUIREMENTS IN SECTIONS C, D, E, AND ATTACHMENTS
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