Solicitation
DCF Snow and Ice Removal Services
Department of the Treasury · Bureau of Engraving and Printing · Sol. 2031ZA27Q00002
Due in 21 daysSmall business
AI summary Beta
Some details weren't available to this summary, so it may miss requirements. Check the attachments on SAM.gov.
The Bureau of Engraving and Printing (a Treasury bureau) wants a contractor to clear snow and ice at its main and annex buildings in Washington, DC, and it is set aside for small businesses. It is a firm-fixed-unit-price purchase order for 1 base year starting November 20, 2026, plus 4 option years (through November 19, 2031). You are paid a fixed seasonal readiness fee plus a set price for each snow or ice event the government orders, so the work depends on the weather.
Watch out for
- 24/7 readiness with weather-driven work. You must keep crews and equipment ready every day from Nov 20 to Apr 20, including holidays, and the amount of paid work depends on the weather.
twenty-four (24) hours per day, seven (7) days per week, including weekends, Federal holidays
- Only the readiness fee is guaranteed. The only guaranteed payment is the base-year seasonal readiness line, and the event quantities (plows, deicing, hauling) are estimates, so a mild winter means little revenue beyond that fee.
do not constitute guaranteed quantities.
- Staffing plan can knock you out. A required staffing plan with named employees and prime vs. subcontractor hours must show the small business prime does most of the labor, and a weak plan makes the quote ineligible.
Plan must demonstrate compliance with the applicable limitations on subcontracting.
- Monthly workforce reporting with personal data. After award you must send a certified workforce report with every invoice, containing employee names and PIV or unique IDs, marked and handled as controlled information.
shall submit the workforce report using the template at Attachment 2 with each invoice
- Short timeline and site visit. The site visit is October 15, questions are due October 20, and award is expected the same day the contract starts, so you must be ready to mobilize immediately.
A site visit will be held 15 October 2026 at 10:00 AM EST.
- Award date equals start date. Award is expected on the same day performance begins and the readiness season starts, leaving no startup time.
Anticipated award date is 20 November 2026.
- Contract ceiling not set. The maximum amount that can be ordered is listed as TBD and will be set from the winner's prices, so total value is unknown when you bid.
shall not exceed $TBD.
- Tight page limits. The technical and past performance volumes are each limited to 3 pages, so you must be concise.
Maximum page limit is 3 pages.
Read from the notice and 5 attachments. 1 not read in full.
- 2031ZA27Q00002 Final.pdf
- Attachment 1 - Performance Work Statement Snow and Ice Removal 10 5 2026.docx
- Attachment 3 - APU No. 26-01 Mandatory Staffing Plan for all SB Preference Program Awards and Solicitations.pdf
- Attachment 5 - Site Visit Information.docx
- Attachment 2 - Wage Determination 2015-4281 Rev 39 Dated 8 22 2026.pdf
- Attachment 4 - Price Sheet.xlsx: spreadsheet: not read yet
Full brief
What they want
- Be ready 24 hours a day, 7 days a week, from November 20 to April 20 each year, including weekends and federal holidays
- Clear snow from the BEP main and annex building grounds by snowfall band (0-3, over 3-6, over 6-10, and over 10 inches)
- Ice control, deicing and pre-treatment of the grounds (about 10 events a year in the estimate)
- Haul away and dispose of snow off site by the truckload (about 15 truckloads a year in the estimate)
- Provide all people, equipment, supplies, materials and supervision, with backup equipment
- Respond to government-authorized service requests within the response times in the PWS
- Write and keep a Quality Control Plan (due 30 days after award) and name a contract manager reachable 24/7
- Send a monthly workforce report with each invoice (Treasury APU 26-01)
- Contract type
- Firm-fixed-unit-price (FFUP) purchase order; non-personal services. Actual quantities may vary with weather and are not guaranteed.
- Period of performance
- 1 base year (Nov 20, 2026 - Nov 19, 2027) + 4 option years (through Nov 19, 2031). Possible extension of up to 6 months under FAR 52.217-8; total including extensions not to exceed 66 months (FAR 52.217-9).
- Place of performance
- BEP main and annex facilities, 14th and C Streets SW, Washington, DC 20228
- How they'll choose
- Best value tradeoff. Technical and past performance together count significantly more than price. Treasury APU 26-01 staffing plan compliance is pass/fail and not part of the tradeoff.
- Offers due
- October 30, 2026, 5:00 PM ET
- How to submit
- Email to jerkendra.holloway@bep.gov
- Page limits
- Volume 1 (Technical Capability & Approach): 3 pages max. Volume 2 (Past Performance): 3 pages max. No page limit on Volumes 3, 4 and 5.
What they'll judge offers on
- Factor 1: Technical Capability & Approach (most important; Unacceptable means no award)
- Factor 2: Past Performance (less important than Factor 1)
- Factor 3: Price (must be fair and reasonable; becomes more important as Factors 1 and 2 get closer)
- Factor 4: Treasury APU 26-01 Compliance (Acceptable/Unacceptable only; Unacceptable means no award)
What to include when you submit
- Submit five separate volumes: (1) Technical Capability & Approach, (2) Past Performance, (3) Price, (4) Treasury APU 26-01 Compliance, (5) Amendment Acknowledgment.
- Technical volume must cover staffing and response capability (nights, weekends, holidays, continuing weather events), equipment and backup resources, and technical approach.
- Past performance: up to 3 similar contracts from the last 5 years, with customer name, contract number, description, value, period and a customer contact (phone and email). If you have none, say so.
- Price: use the Excel Price Sheet (Attachment 4) and give firm-fixed unit prices for every line in Schedule B, all-inclusive.
- Include a completed Initial Staffing Plan (APU 26-01 Attachment 1) showing prime vs. subcontractor roles and labor mix for the base and each option period.
- Acknowledge all amendments by signing and returning each SF 30 (or identifying the amendment numbers in the quote).
- Quote prices must be held firm for 90 calendar days after the due date.
- Questions must be emailed to jerkendra.holloway@bep.gov by October 20, 2026, 12:00 PM EST, in an Excel table, labeled with the RFQ number and 'Snow and Ice Removal Services'. No phone calls.
- Site visit October 15, 2026, 10:00 AM EST at 301 14th St SW, Washington DC. Before the visit, email patrick.brown@bep.gov the vehicle make/model/color/tag and the names of everyone attending; bring government ID (REAL ID, passport or government ID card).
You must have
- Small business set-aside (total). Only small businesses under NAICS 561730 can win.
This solicitation is issued as a total small business set aside.
- Active SAM registration when you submit the quote
Offeror is required to be registered in the System for Award Management (SAM) at the time an offer or quotation is submitted.
- Limitations on subcontracting (FAR 52.219-14): the small business prime must certify in its staffing plan that it and similarly situated small businesses will perform at least 51 percent of the personnel cost
that the small business prime contractor will perform at least 51 percent of the cost of
- Contractor staff must get perimeter badges from the BEP Office of Security (no security clearance is required)
The Contractor's personnel shall be required to obtain perimeter badges from the Office of Security when performing snow removal services around the buildings.
- Pay at least the Service Contract Act wage rates and benefits in Wage Determination 2015-4281, Rev. 39 (Attachment 2), and a named contract manager plus alternate must be available 24/7
Wage Determination No.: 2015-4281
Not in the notice text
- Estimated contract value or budget (ceiling is TBD)
- Price Sheet (Attachment 4, Excel) was not read, so the exact pricing format and the estimated quantities for the possible 6-month extension are unknown
- Middle of the Performance Work Statement was not read (about 62,000 characters), including response times, deicing material rules, equipment details and the site map
- Middle of the main solicitation was not read (about 12,850 characters, from section H.9 into the clauses)
- Whether attending the site visit is required to bid (the text only says a visit will be held)
- Who the current contractor is, if any
- COR name (listed as TBD)
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Key facts
- Response due
- Oct 30, 2026, 9:00 PM UTC
- Posted
- Oct 6, 2026
- Notice type
- Solicitation
- Solicitation
- 2031ZA27Q00002
- Agency
- Department of the Treasury · Bureau of Engraving and Printing
- Office
- Office of the Chief Procurement Officer
- Set-aside
- Small Business Set Aside - Total
- NAICS
- 561730
- Product/service code
- S218
- Business type
- Facilities, janitorial & grounds
- Place of performance
- Washington, DC, 20228
- Contracting contact
- JerKendra Hollowayjerkendra.holloway@bep.gov
Full notice text from SAM.gov
This announcement constitutes a Notice of Proposed Contract Action. This is a combined synopsis/solicitation. The Bureau of Engraving and Printing (BEP) intends to award a non-personal services purchase order for Snow and Ice Removal Services at the District Currency Facility (DCF). The Contractor shall provide all personnel, equipment, supplies, transportation, tools, materials, supervision, and other items and non-personal services necessary to provide snow and ice removal services for safe access and egress to the main and annex buildings of the BEP as defined in the Performance Work Statement. The period of performance shall be for one (1) base year and four (4) years as follows: Base Year November 20, 2026 – November 19, 2027 Option Year 1 November 20, 2027 – November 19, 2028 Option Year 2 November 20, 2028 – November 19, 2029 Option Year 3 November 20, 2029 – November 19, 2030 Option Year 4 November 20, 2030 – November 19, 2031 This solicitation is issued as a total small business set aside. The applicable NAICS code is 561730 Landscaping Services. Revolutionary FAR Overhaul Part 12 and electronic procedures shall be used for this solicitation and for awarding this purchase order. Request a copy of the solicitation from the following website: www.sam.gov. Issue date of the solicitation is 6 October 2026. Response date for receipt of proposal is 30 October 2026. Anticipated award date is 20 November 2026.
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