Solicitation
Smart Chassis Materials ( No Substitutes)
Department of Energy · Sol. AB483465
Due in 6 days
AI summary Beta
Some details weren't available to this summary, so it may miss requirements. Check the attachments on SAM.gov.
Brookhaven Science Associates (the contractor that runs Brookhaven National Laboratory for the Department of Energy) wants price quotes for 10 line items of Allen-Bradley industrial control parts (power supplies, I/O modules, a CompactLogix controller, cables and connectors), delivered to Upton, NY. It plans a single firm-fixed-price purchase order for these exact parts (no substitutes). This is a one-time buy of small quantities, not an ongoing contract.
Watch out for
- Exact brand parts, distributor traceability. Only the named Allen-Bradley parts are accepted, and resellers must be franchised/licensed distributors who can document manufacturer traceability, which can shut out ordinary resellers.
distributor shall not use unapproved brokers (any company, person, or entity who is not an OEM/OCM) for the
- All-inclusive pricing with no separate freight line. Unless items can ship on BNL's FedEx account, freight, tariffs, packing and handling must be built into the unit price, so a bad shipping estimate comes out of your margin.
pricing must be all-inclusive, incorporating freight, tariffs, packing, handling, and any other associated fees
- Notice text appears cut off. The description ends a sentence about late submissions mid-way, and no contact name or submission address is given, so check SAM.gov or the PO contact before quoting.
Late submissions will only be considered if determined to be in
- Heavy contract terms for a small order. The BSA terms include a 10-day default termination, mediation and New York court venue for disputes, and a DEI-related clause (FAR 52.222-90) with an indemnity, which carry legal risk.
- Short quoting window. The quote is due 2026-10-13 at 5:00 PM Eastern, roughly three weeks after posting.
Read from the notice and 2 attachments.
- DRAFT PO 483465.pdf
- BSA COMMERCIAL TERMS AND CONDITIONS REV SEPT 2026.pdf
Full brief
What they want
- Quote 10 specific Allen-Bradley (AB) line items, exact part numbers, no substitutes
- 2 power supplies: 1606-XLS240E (qty 1) and 1606-XLS480E (qty 1)
- 5069 I/O modules: 16 DC input (5069-IB16), 4 DC output (5069-OB16), plus 5069-L340ER CompactLogix controller (qty 1)
- Terminal block kits: 4 of 5069-RTB64-SCREW and 5 of 5069-RTB18-SCREW
- Ethernet/connector items: 16 of 1585A-DD4JD, 20 of 889A-U1NUT-10, 16 of 888N-F4AF1-1F
- State lead time, country of origin, UEI and published price list (if available) with the quote
- Deliver FOB destination, freight prepaid, to Receiving Building 98, Brookhaven National Laboratory, with a packing slip on the outside of the box and PO number on all labels
- Contract type
- Firm-fixed-price purchase order (draft PO BNL-0000483465), payment Net 30
- Place of performance
- Upton, NY, USA (Brookhaven National Laboratory, Receiving Building 98)
- Offers due
- 2026-10-13 5:00 PM Eastern (2026-10-13T17:00:00-04:00)
What to include when you submit
- Include the applicable lead time in the quote
- Extend any available discounts to Brookhaven Science Associates for best pricing
- Provide Country of Origin (Manufacture), Unique Entity Identifier (UEI) and published price list if available
- If items weigh under 150 lbs they may ship on BNL's FedEx account (advise weight); otherwise price must be all-inclusive of freight, tariffs, packing and handling since the PO has no separate freight lines
- Pricing must stay valid at least 60 days from the quotation due date
- Quotations are opened privately; late quotations, withdrawals or modifications may be considered late
- Resulting PO is subject to the attached BSA General Terms and Conditions for Commercial Products and Services (Rev. 25.0, Sept 2026)
You must have
- Must supply the exact Allen-Bradley parts listed; no substitutes (changes to part numbers need BSA prior written approval)
- If not buying direct from the manufacturer, the seller must be a franchised/licensed distributor and show traceability to the original manufacturer; unapproved brokers are not allowed without BSA pre-approval
distributor shall not use unapproved brokers (any company, person, or entity who is not an OEM/OCM) for the
- Supply a Unique Entity Identifier (UEI) (SAM.gov registration implied) and country of origin with the quote
- Comply with BNL-QA-101 quality paragraphs 3.1.3, 4.21 (unique serial number per item), 4.34 (operating/maintenance manual with first item) and 4.43 (distributor traceability)
- No set-aside: open to all businesses
Not in the notice text
- How and where to submit the quotation (no email or portal address in the notice text; the draft PO lists Alysha J. Benincase as the contractual representative)
- Estimated value or budget
- How the winner will be chosen (no evaluation criteria stated; likely price and lead time but not stated)
- Required delivery date (PO due date column is blank)
- Whether the NRTL listing for electrical equipment in BNL-QA-101 section 3.10 applies, since it is not among the quality paragraphs listed on the line items
- Last part of the notice sentence on late submissions is cut off
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Key facts
- Response due
- Oct 13, 2026, 9:00 PM UTC
- Posted
- Sep 22, 2026
- Notice type
- Solicitation
- Solicitation
- AB483465
- Agency
- Department of Energy
- Office
- Brookhaven Natl Lab -DOE Contractor
- NAICS
- 334516
- Product/service code
- M1HA
- Business type
- Electrical & electronic components
- Place of performance
- Upton, NY, 11973
- Contracting contact
- Alysha Benincaseabenincas@bnl.gov
Full notice text from SAM.gov
Please provide a quotation for the items listed below, the quote should include the applicable lead time. Please also extend any available discounts to Brookhaven Science Associates (BSA) for your best possible pricing. Important Pricing/Shipping Requirements: If items are under 150lbs, they may ship internationally on our FedEx Account; please advise on the weight of the items If the above is not possible, pricing must be all-inclusive, incorporating freight, tariffs, packing, handling, and any other associated fees for delivery to Brookhaven National Laboratory (BNL). The resulting purchase order will not include separate line items for freight or additional charges; all costs must be included in the item price. Items to Be Quoted: 1. AB 1606-XLS240E AC/DC/DIN MNT PS 240W24VPLY PN:M3414233 UPC:78118061741-Qty:1 2. AB 1606-XLS480E 480 W POWER SUPPLYPLY PN:M3450306 UPC:66207464397-Qty:1 3. AB 5069-IB16 5069 DC INPUT MODULE PN:M4998610 UPC:88563053003-Qty:16 4. AB 5069-OB16 5069 DC OUTPUT MODULE PN:M4998611 UPC:88563053007-Qty:4 5. AB 5069-L340ER COMPACTLOGIX 4MB ENET CONTROLLER PN:M5095434 UPC:88950807130-Qty:1 6. AB 1585A-DD4JD ETHERNET MEDIA PN:M3480287 UPC:66207430517m-Qty:16 7. AB 889A-U1NUT-10 889A ACCESSORIES PN:M3480032 UPC:61132068618-Qty:20 8. AB 888N-F4AF1-1F RECEPTACLE PN:M3408037 UPC:61132011607-Qty:16 9. AB 5069-RTB64-SCREW 5069 SCREW RTB KIT PN:M4998609 UPC:88717272701-Qty:4 10. AB 5069-RTB18-SCREW 5069 18 SCREW RTB PN:M4998613 UPC:88563053018-Qty:5 Please provide the following with your quotation: Country of Origin (Manufacture) Unique Entity Identifier (UEI) Published Price List (if available) Pricing Validity: Pricing shall remain valid for a minimum of sixty (60) days from the quotation due date. Quotation Submission: Quotations will be opened privately. Quotations, including any withdrawals or modifications, received after the specified closing date may be considered late. Late submissions will only be considered if determined to be in BNL anticipates awarding a Firm Fixed Price purchase order. Any resulting purchase order will be subject to the attached terms and conditions THANK YOU
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