Combined Synopsis/Solicitation
AF NAF Commercial Purchase Card Services
Dept of Defense · Dept of the Air Force · Sol. FA41999-26-R-0003
Due in 11 days
AI summary Beta
This summary was written for another version of this notice. Check what changed on SAM.gov.
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The Air Force Services Center (AFSVC) at JBSA Lackland, Texas wants a bank to run a worldwide commercial purchase card program for Air Force and other military nonappropriated fund (morale, welfare and recreation) organizations. It is paid for by MWR revenue, not tax dollars, and federal FAR rules do not apply. The deal is three base years plus up to seven one-year options (ten years maximum), awarded as one contract on a best-value trade-off.
Watch out for
- Bank-only eligibility. Only an FDIC-insured card-issuing bank, credit union or savings institution with large assets and capital can qualify, which excludes nearly all small businesses unless they team with or subcontract to a qualifying bank.
shall have assets of $1.5 billion or more and capital of $100 million or more
- Questions deadline already passed and signup window is open now. Questions closed September 30, 2026, and the DoD SAFE upload link can only be requested within 14 days of the October 20 close.
NO LATER THAN 2:00 PM, Central Standard Time, September 30, 2026
- Award without discussions. The government may award on the first proposals with no chance to fix mistakes, so the offer must be complete and compliant the first time.
intends to award a contract without discussions and without the opportunity for proposal
- Live Test Demonstration required. You must pass a live demonstration of your web access system, but the Section J test details were not provided in the files read.
- Heavy proposal format rules. Strict page limits, no cross-referencing, 12-point Times New Roman and a rule that answers like Yes or Met are rejected make the proposal costly to prepare.
Proposals received in a language other than English will not be accepted or evaluated.
- Ten-year term and price lock. Fees are fixed for the 36-month base and fee increases during the option years need documented justification, so cost risk stays with the contractor for a long time.
must not exceed ten (10) years.
- Long proposal validity. Your offer must stay open for 180 days after closing.
Proposal validity period shall be at least 180 calendar
- Inconsistent past performance counts. Section L asks for at least two similar contracts, while Section M allows a maximum of three references and wants at least three prime references for the top rating.
Prime must provide at least three of its own Past Performance
- Deadline time zone and solicitation number mismatch. The RFP says Central Standard Time while SAM.gov shows a -05:00 offset (daylight time), and SAM.gov lists FA41999-26-R-0003 while the text uses F41999-26-R-0003, so confirm both with the contracting office.
Read from the notice and 12 attachments. 1 not read in full.
- RFP Section C - CPCS SOO .pdf
- RFP Section A - CPCS.pdf
- RFP Section B - Services and Price Costs - CPCS.pdf
- RFP Section E - Inspection _ Acceptance PCard.pdf
- RFP Section F - Deliveries or Performance.pdf
- RFP Section G - Contract Admin Data.pdf
- RFP Section H - Special Provisions.pdf
- RFP Section I - NAF_Standard_Clauses_Incorporated_By_Reference_Full_Text.pdf
- RFP Section I - Nonappropriated_Fund_Standard_Clauses (May 2025).pdf
- RFP Section K - Reps and Certs - CPCS.pdf
- RFP Section L - Notice to Offerors - CPCS.pdf
- RFP Section M - Best Value CPCS.pdf
- RFP Section J Attachment - Live Test Demonstration - CPCS.pdf: over the file limit for one brief
Full brief
What they want
- Run a commercially available, web-accessible purchase card program for a worldwide customer base
- Issue cards under a unique, government-only Bank Identification Number (BIN) approved by the contracting officer
- Provide a secure web-based Electronic Access System for reporting, reconciliation, cost allocation, disputes, downloads and 24/7 availability
- Send daily transaction and accounting files to customer systems; meet Section 508 accessibility and NIST 800 PII protection
- Offer single-use and ghost account capability plus data-mining and audit software
- Plan and manage transition in and out, including a minimum 12-month transition plan and staff training
- Pay rebates to the customer based on card spend; fees and rebates are proposed as three CLINs
- Hold monthly teleconferences and an annual progress meeting; other military NAF organizations with at least $5,000,000 projected annual spend may join
- Contract type
- Firm-fixed-price (fees and rebates fixed for the term); nonappropriated fund (NAF) contract where FAR does not apply
- Period of performance
- 3 base years plus seven 1-year options, not to exceed 10 years in total
- Place of performance
- JBSA Lackland, TX (program is worldwide)
- How they'll choose
- Best value trade-off among technical, past performance and price; the NAFI intends one award, without discussions
- Offers due
- 2:00 PM Central, October 20, 2026 (Section L says Central Standard Time; SAM.gov field shows 2026-10-20 2:00 PM, -05:00)
- How to submit
- Adobe PDF files uploaded through DoD SAFE (safe.apps.mil) after emailing haley.loughran@us.af.mil for an invitation link; modifications or withdrawals go by email to vashti.hawkins.2@us.af.mil
- Page limits
- Per Table L-2: Executive Summary 2; Validity Statement 2; Contact Information 2; Exceptions 10; Key Personnel and Certifications 8; Technical Approach 5; Transition Plan 5; Contractor Technical Solution Statement 20; Live Test Demonstration 10; Past Performance narratives 9 (3 each); PPQ references 2; Price 10
What they'll judge offers on
- Factor 1 - Technical Excellence (1A Technical Approach, 1B Transition Plan, 1C Contractor Technical Solution Statement); must be rated Acceptable or better on each subfactor
- Factor 2 - Live Test Demonstration of the Electronic Access System
- Factor 3 - Past Performance (3A Relevancy, 3B Past Performance Questionnaires)
- Factor 4 - Price (analyzed but not rated; includes rebate formula)
What to include when you submit
- Offers in four volumes: I Contract Documentation, II Technical, III Relevant Present/Past Performance, IV Cost/Pricing; send separate electronic copies for Pricing, Technical Performance and Past Performance
- Complete and return Sections A through K, including signed Section K representations and certifications
- Fill in Section B for CLIN 0001 (fees), 0002 (rebates and incentives) and 0003 (other fees); price three base and seven option years
- Provide a narrative answering every paragraph of Section C; answers like Yes or Met are rejected
- Proposals must be in English, Times New Roman 12 point, with tab indexing, table of contents, glossary, and no cross-referencing between factors
- Questions were due by 2:00 PM Central, September 30, 2026; answers posted by October 9, 2026
- Proposal valid at least 180 calendar days from the closing date
- Attach Past Performance Information (Attachment L-1) and questionnaire references (L-2) and, if teaming, consent letters (L-3)
- Do not request DoD SAFE access until within 14 days of the close date
You must have
- Offeror must be an FDIC-insured, credit-card-issuing commercial bank, credit union or savings institution
credit-card issuing; commercial bank, credit union, or savings institution.
- Assets of $1.5 billion or more and capital of $100 million or more
shall have assets of $1.5 billion or more and capital of $100 million or more
- At least five years of continuously providing purchasing cards to a minimum of twenty organizations of similar scope, shown by references
purchasing cards for a minimal twenty (20) organizations that meet or exceed the scope
- Evidence of at least two similar contracts performed successfully in the last five years where the offeror was solely responsible (evaluation separately allows up to three references)
evidence of at least two (2) similar requirements
- Rated at least Acceptable on every technical subfactor to stay eligible for award
rating in each technical subfactor.
- No set-aside applies; the notice says there is no requirement for set-asides
THERE IS NO REQUIREMENT FOR SET-ASIDES.
- Complete and sign the Section K representations and certifications (debarment, tax ID, independent price determination and others)
Complete all fillable/required (A, B, C, F, K) information in Sections A through K.
Current contractor
A current card provider is implied (the transition sections talk about the present offeror and a legacy system) but no incumbent is named.
Not in the notice text
- Section J Attachment 1 (Live Test Demonstration) was not provided
- Middle sections of Section C (about 35,869 characters), Section L (about 24,427 characters including page format rules) and Section M (about 2,086 characters on the live test demonstration) were left out
- Section A (the cover page) was unreadable
- Rebate rates or tiers expected, and any total contract value (historical annual spend data is given, but no contract value)
- How the live test demonstration is scored
- The incumbent card provider and current contract number
- Whether teaming a non-bank prime with a bank partner is acceptable
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Key facts
- Response due
- Oct 20, 2026, 7:00 PM UTC
- Posted
- Oct 8, 2026
- Notice type
- Combined Synopsis/Solicitation
- Solicitation
- FA41999-26-R-0003
- Agency
- Dept of Defense · Dept of the Air Force
- Office
- FA9000 Af Naf Po
- NAICS
- 522210
- Product/service code
- R711
- Business type
- Consulting & professional services
- Place of performance
- Jbsa Lackland, TX, 78236
- Contracting contact
- Vashti Hawkinsvashti.hawkins.2@us.af.mil
- Versions
- 2 (amended since first posted)
Before you respond
Full notice text from SAM.gov
THIS IS A NONAPPROPRIATED FUND (NAF) COMBINED SYNOPSIS/SOLICITATION AND FEDERAL ACQUISITION REGULATION (FAR) RULES DO NOT APPLY. THERE IS NO REQUIREMENT FOR SET-ASIDES. NO FURTHER INFORMATION WILL BE PROVIDED OTHER THAN WHAT IS STATED BELOW. This is a NAF purchase, and it does not obligate appropriated funds of the United States Government. This purchase does not involve federal tax dollars. This solicitation and subsequent award are in accordance with the NAF Standard Clauses (30 May 2025). The FAR clauses and provisions do not apply to NAF purchases. This solicitation is being issued as a Request for Proposal (RFP) with an assigned solicitation number of F41999-26-R-0003. This announcement constitutes only solicitation. The Government is not obligated to and will not pay for proposals received as a result of this announcement. The Air Force Materiel Command’s Air Force Services Center (AFSVC), headquartered at Joint Base San Antonio-Lackland, Texas, provides critical support to military personnel and their families through Department of the Air Force (DAF) Nonappropriated Fund Instrumentalities (NAFI) across enterprise Services programs, including food, fitness, childcare, lodging, and recreation. AFSVC is responsible for developing programs, managing support functions, and responding to high-level inquiries. Merchant card processing is vital to AFSVC’s operations, accounting for ~90% of its transaction revenue. AFSVC is seeking Commercial Purchase Card Services to provide a commercial purchase card solution that is commercially available and (multi) web browser accessible with robust administrative tools to support global-wide operations. Interested contractors desiring to ask additional questions related to this RFP must submit their questions by email to vashti.hawkins.2@us.af.mil and haley.loughran@us.af.mil no later than (NLT) 2:00 PM CST September 30, 2026. A consolidated list of questions and answers will be posted NLT 4:00 PM CST October 9, 2026. Place of Performance is JBSA Lackland, TX 78236 USA.
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