Sources Sought
Bulk Road & Bag Salt
Department of Veterans Affairs · Sol. 36C24227Q0040
Due in 11 days
AI summary Beta
The VA Network Contracting Office 2 (Bronx, NY) says it intends to award a sole source contract for bulk road salt and bagged salt to American Rock Salt, for the Batavia and Buffalo, New York VA Medical Centers. This is a notice of intent, not a request for quotes. Other companies can send an expression of interest by 12:00 PM on October 19, 2026 if they can show they could supply the same items.
Watch out for
- Sole source intent to a named vendor. The VA has already picked American Rock Salt, so a small business has little chance unless it can prove it is a comparable source.
American Rock Salt is the only vendor capable of providing good(s)/service(s) necessary that meets the requirement at this time.
- Not a solicitation. There is no solicitation and no award is made from responses, so a response only helps if it causes the VA to compete the work.
This Notice of Intent is not a request for Proposals or Quotations.
- Short response window and no questions. Responses are due October 19, 2026 and the contracting office will not take phone or email inquiries, so you cannot clarify quantities or delivery terms.
No solicitation document exists, and no telephone or email inquiries will be accepted.
- Details missing or inconsistent. Bag salt quantity is shown only as pallet, the notice has no delivery dates or value, the title says Rock instead of Road in one place, and the place of performance state is listed as not specified.
POP STATE: Not specified.
Read from the notice and 2 attachments.
- 36C24227Q0040.docx
- Intent To Sole Source - Bulk Road - Bag Salt.docx
Full brief
What they want
- 35 tons of bulk road salt for the Batavia VA Medical Center
- 35 tons of bulk road salt for the Buffalo VA Medical Center
- Bag salt by the pallet (pallet count not stated)
- Split load fee and shipping included as line items
- Contract type
- Sole source award (notice of intent); sources sought notice type on SAM.gov
- Place of performance
- Batavia VA Medical Center (222 Richmond Avenue, Batavia, NY) and Buffalo VA Medical Center (3495 Bailey Avenue, Buffalo, NY)
- How they'll choose
- No competition planned. The Government will only use responses to decide whether to run a competitive procurement instead of the sole source award.
- Offers due
- 12:00 PM on October 19, 2026 (the notice says EST; SAM.gov lists 12:00 PM Eastern, UTC-4)
- How to submit
- Email an expression of interest to Erskine.Shoulars@va.gov
What to include when you submit
- Send detailed data on your ability to provide the items, including pricing data and technical data
- Show enough detail for the Government to decide that a comparable source is available
- You are responsible for making sure your email reaches the contracting officer on time
- No telephone or email inquiries will be accepted
You must have
- No set-aside is stated (SAM.gov lists none; the attachment says N/A)
- Respondents must show capability to provide the same goods, with pricing and technical data, so the Government can see a comparable source exists
They should furnish detailed data concerning their abilities to provide services sought including pricing data and technical data
Current contractor
No incumbent is named. The VA intends to award to American Rock Salt, which it says is the only capable vendor.
Not in the notice text
- Number of pallets of bag salt, bag size, and any delivery dates or schedule
- Contract length or number of deliveries
- Estimated value
- Salt specifications (grade, gradation) and delivery or loading requirements
- Whether any small business set-aside or other eligibility rule applies if the VA decides to compete the work
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Key facts
- Response due
- Oct 19, 2026, 4:00 PM UTC
- Posted
- Oct 6, 2026
- Notice type
- Sources Sought
- Solicitation
- 36C24227Q0040
- Agency
- Department of Veterans Affairs
- Office
- 242-Network Contract Office 02 (36C242)
- NAICS
- 325998
- Product/service code
- 6810
- Business type
- Manufactured parts & equipment
- Contracting contact
- Erskine ShoularsErskine.Shoulars@va.gov
Full notice text from SAM.gov
This is an intent to sole source for Bulk Road and Bag Salt.
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