Combined Synopsis/Solicitation
IT equipment for donation
Department of State · Sol. 19RB1027Q0008
Due in 12 days
AI summary Beta
The U.S. Embassy in Belgrade (INL Section) wants to buy new audio and video equipment, delivered, installed and set up at a donation recipient's facility in the Belgrade area, to go with a laser shooting range training system. It is a firm-fixed-price purchase order with delivery due 60 days after award and a 24-month manufacturer warranty. Award goes to the lowest priced acceptable quoter.
Watch out for
- Must work in Serbia with a local, manufacturer-authorized service partner. A U.S. firm without a Serbian presence must line up a registered Serbian subcontractor and get a signed service letter and manufacturer authorization before bidding.
A signed letter or service agreement from the proposed local service
- Install and integrate with the existing laser range system. The job goes beyond selling boxes: it needs on-site installation, network setup and integration with a training system you cannot see, which adds cost and risk.
Integration with the existing/complementary scenario-based laser shooting range system
- Short delivery window. Everything, including imported brand-specific equipment, must be delivered, installed and commissioned within 60 days of award.
The contractor shall deliver the equipment not later than 60 days after contract
- Single consolidated shipment, no partial deliveries. Delivery of a partial order is not accepted, so one late item can hold up the whole delivery and payment.
partial shipments are not accepted
- Quote and get paid in Serbian Dinar (RSD). Currency swings between quoting and buying foreign-made equipment fall on the contractor.
All quotes and payments shall be in local currency Serbian Dinar (RSD).
- Contractor handles import and customs paperwork. The price must cover freight, insurance and customs-brokerage support, and the Embassy cannot be named as importer, consignee or end user. The price is also told to exclude duties and taxes, so the split of customs costs is unclear.
The U.S. Embassy shall not be identified as the consignee, importer or end user.
- Specs read as brand-specific. Several items name particular products (EclerNet control, Audio-Technica models), so substitutes must be shown to meet or exceed the specs and may be hard to prove.
- Inconsistent submission details in the invitation letter. The letter first says to send the quote to a street address and later says email only; it also shows the solicitation number as 19RB1072Q0008. Follow the email-only instruction and ask the contracting office if unsure.
must be submitted via email only to
Read from the notice and 4 attachments.
- 19RB1027Q0008_Solicitation.pdf
- 19RB1027Q0008_RFQ Invitation letter.pdf
- 19RB1027Q0008_Experience and Past Performance.pdf
- 19RB1027Q0008_Question Submission Form.pdf
Full brief
What they want
- Supply 15 audio line items (speakers, subwoofer cabinets, digital audio matrix, amplifiers, wireless mics, mixer) per the spec
- Supply 14 video line items (LED video wall display and columns, 75-inch and 55-inch monitors, HDMI matrix, mounts, UPS, AV switch, 27U rack)
- Deliver everything in one consolidated shipment to the donation recipient in the Belgrade area within 60 days of award
- Install, configure, test and commission all equipment, including cabling, VLAN and IP network setup
- Integrate with the existing laser shooting range system and tactical training kits for recording and playback of training data
- Provide user manuals, certifications, warranty and technical documentation in English and/or Serbian
- Provide a 24-month manufacturer warranty with local in-country repair and support
- Contract type
- Firm-fixed-price purchase order (RFQ under FAR 52.212-4 commercial terms)
- Period of performance
- Delivery, installation and commissioning within 60 days after award; manufacturer warranty of at least 24 months from final acceptance. Quotes must be valid through December 31, 2026.
- Place of performance
- Donation recipient's facility in the Belgrade metropolitan area, Serbia (exact address given to the awardee)
- How they'll choose
- Lowest priced, acceptable, responsible quoter. Price is the offered unit prices times the estimated quantities, added up to a grand total. Acceptability means compliance with the RFQ terms; responsibility is checked under FAR 9.1.
- Offers due
- 17:00 Belgrade local time on October 21, 2026 (notice shows 2026-10-21T17:00:00+02:00). Questions are due by close of business October 14, 2026.
- How to submit
- Email only, as Adobe Acrobat PDF, to BLG-Procurement@state.gov
- Page limits
- No page limit stated. Quote must be one document with pages numbered 1 of x, 2 of x. If over 2MB, split into files under 2MB named "(your company name)-Quote 19RB1027Q0008 file x of x files".
What they'll judge offers on
- Lowest total price (unit prices x estimated quantities)
- Acceptability: compliance with the terms of the RFQ
- Responsibility (FAR 9.1): financial resources, ability to meet the delivery period, integrity record, organization and experience, equipment and facilities
What to include when you submit
- Complete the SF-18 cover page (blocks 8, 11, 13, 14, 15 and 16) and Section 1, including the Section II price tables A and B in Serbian Dinar (RSD)
- Include prices for shipping and for installation and commissioning in the purchase order price table
- Complete Section 5 Representations and Certifications (including CAGE/ownership details and the security prohibition representations)
- Include your company's SAM UEI number
- Provide proof of an established business: Serbian Business Registry (APR) registration certificate and Tax Identification Number (PIB)
- Provide a technical proposal with catalogues giving detailed descriptions of the offered equipment
- Provide a client list with past performance and references (an Experience and Past Performance form is attached)
- Provide evidence of all licenses and permits required by local law
- Provide a signed letter or service agreement from the local service provider for warranty repair and support for the whole warranty period
- Provide proof the local service provider is manufacturer-authorized, plus its name, address, phone and email
- Send written questions in English only to BLG-Procurement@state.gov by October 14, 2026 (a Question Submission Form is attached)
You must have
- Active SAM registration before submitting the quote. The invitation letter says failure to register may lead to the quote being treated as non-responsible.
Offerors shall be registered in the System for Award Management (SAM) database at
- Not a small business set-aside (the SF-18 box marked 'IS NOT'); the notice lists no set-aside.
- Be legally authorized to do business in Serbia, or do the local work through a subcontractor registered and authorized in Serbia, with qualified staff and a technical-support facility there.
The Contractor shall be legally authorized to perform business activities in the Republic
- Proof of an established business with a permanent address and phone, including Serbian APR registration and PIB tax number.
Evidence that the offeror/quoter operates an established business with a
- A local service provider that is authorized by the manufacturer and has agreed in writing to cover warranty repair and support for the whole warranty period.
A signed letter or service agreement from the proposed local service
- All equipment must be new and covered by the manufacturer's warranty (no remanufactured or gray-market items).
Embassy requires New Equipment ONLY
- Licenses and permits required by local law, and a warranty that the contractor is authorized to operate in the country (DOSAR 652.242-73).
- Section 5 representations and certifications: no covered telecom equipment (Huawei, ZTE, Hytera, Hikvision, Dahua), no FASCSA-prohibited items, no Kaspersky, plus Sudan and Iran certifications. Provide CAGE code and owner information if not registered in SAM.
Not in the notice text
- Estimated value or budget is not stated
- Exact delivery and installation address (to be given to the awardee after award)
- Existing laser shooting range system and tactical training kit details needed for integration are not provided
- Whether the Embassy will accept equivalent products in place of the named brands beyond 'meet or exceed' wording
- Answers to bidder questions will be posted later on the Embassy web page and SAM.gov and may change the requirements
- Whether a hard-copy quote to the street address is needed, given the conflicting instructions
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Key facts
- Response due
- Oct 21, 2026, 3:00 PM UTC
- Posted
- Oct 1, 2026
- Notice type
- Combined Synopsis/Solicitation
- Solicitation
- 19RB1027Q0008
- Agency
- Department of State
- Office
- U.S. Embassy Belgrade
- NAICS
- 334310
- Product/service code
- 7E20
- Business type
- Electrical & electronic components
- Place of performance
- Belgrade, RS-00, 11000
- Contracting contact
- Marina VukovicVukovicM2@state.gov
Full notice text from SAM.gov
The International Narcotics and Law Enforcement Affairs (INL) Section at the U.S. Embassy is supporting the procurement of IT equipment to complement a scenario-based laser shooting range system and tactical training kits. This equipment will enable post-training analysis, providing a controlled environment to evaluate performance, ensure accountability, and foster long-term skill development.
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