Solicitation
Architect and Engineering Services
Dept of Defense · Dept of the Air Force · Sol. FA665626R0007
Due in 13 daysSmall business
AI summary Beta
The Air Force Reserve's 910th Airlift Wing at Youngstown Air Reserve Station (Vienna, Ohio) wants an architect-engineer firm to design the renovation of the Club kitchen and dining room in Building 113. This is design work only, not construction, and it is limited to small businesses. Firms send in a qualifications package (SF330) with no pricing, and the stated performance period runs 30 Oct 2026 to 2 Mar 2027.
Watch out for
- Funds not yet available. The Air Force says no award will be made until money is available and it may cancel before or after offers are opened, so you could spend time on an SF330 for nothing.
Funds are not presently available for this project. No award will be made until
- Conflicting solicitation paperwork. The SF1442 form is written like a construction sealed bid (bonds, offer guarantee, delivery date of 22 Oct 2026) and Section M is blank, but the Q&A says only an SF330 is needed, so rely on the Q&A and the Evaluation Criteria attachment.
We only require the SF330
- Design requirements not defined yet. The scope is a short list of renovation items; the detailed design phases, submissions and cost-estimating requirements will only be issued after award, so the true workload is unclear.
This will be issued after award.
- Many disciplines need Ohio-licensed sealers. You need architectural, structural, mechanical, electrical, plumbing, fire protection and kitchen design covered, with each stamping professional registered in Ohio, so most small firms will need teaming partners.
Those who will need to stamp the drawings, Architect, electrical, mechanical, structural, etc.
- Local firms score higher. 20 of the points go to location within 100 miles of the base; this is only scoring, not a pass/fail rule, and a local subconsultant or architect of record can satisfy it.
The 100 mile requirement is NOT a PASS/FAIL eligibility, but just a scoring consideration.
- Short fuse and tight design schedule. The SF330 is due 22 Oct 2026 and the listed performance period (30 Oct 2026 to 2 Mar 2027) is about four months for three design submittals.
- Outdated wording in evaluation sheet. The evaluation form is titled for a 2026 open-end A&E contract and mentions the old CCR registration system, which does not match this single-project solicitation, so confirm details with the contracting officer.
Read from the notice and 8 attachments.
- Solicitation - FA665626R0007.pdf
- Attachment 3 SOW Kitchen and Dining Facility.pdf
- Questions-Answers 1 Oct.docx
- Questions-Answers 30 Sep.docx
- Question-Answers 29 Sep.docx
- Attachment 2 Evaluation Criteria.pdf
- Attachment 1 SF330.pdf
- Attachment 4 OH Wage Determination.txt
Full brief
What they want
- Design the renovation of the Building 113 Club kitchen and dining room (Project AFBCIF# 270022 / ZQEL 25-0004)
- Technical engineering specifications, structural drawings and floor layouts
- Design submittals at 35%, 65% and 100% completion
- Kitchen serving area: replace and reconfigure serving equipment, electrical, plumbing, drop ceiling, lights and soffit; move the kitchen/dining wall; new floors
- Dining area: remove wallpaper, paint, new LVT flooring, dimmable LED lights, new dividing wall, storage area rework, infill of the stairwell to the lower level
- Multi-discipline team: architectural, structural, mechanical, electrical, plumbing, fire protection and food-service/kitchen design
- Field verification and measurements on base (access is given to the selected firm)
- Deliver design files in AutoCAD and PDF
- Contract type
- Firm Fixed Price (single lot, design services only)
- Period of performance
- 30 Oct 2026 to 02 Mar 2027 (no options stated). The SF1442 form also appears to say begin within 10 days and complete within 120 calendar days after award, but the form text is garbled.
- Place of performance
- Youngstown Air Reserve Station, Building 113, 3976 King Graves Rd, Vienna, Ohio 44473 (Trumbull County)
- Estimated value
- No design fee is stated. The solicitation says the estimated cost of the construction project is between $100,000.00 and $250,000.00.
- How they'll choose
- Qualifications-based selection under the Brooks Act (no price evaluated). Firms are scored on SF330 criteria, with price negotiated afterward with the top-ranked firm.
- Offers due
- 22 Oct 2026, 10:00 AM local time (notice shows 2026-10-22T10:00:00-04:00, Eastern). Questions are due by 10:00 on 14 October 2026.
- How to submit
- Email the SF330 to kimberly.hitchcock.1@us.af.mil. The Q&A says email is sufficient even for large files.
What they'll judge offers on
- 1. Specialized experience and technical competence across architectural, interior design, electrical, civil, structural, environmental and mechanical disciplines, plus energy conservation, pollution prevention and sustainable design (30 points)
- 2. Professional qualifications and availability of key personnel (25 points)
- 3. Capability to accomplish the work in the required time (15 points)
- 4. Past performance with government and private clients: cost control, quality, schedule compliance, with a contact for each contract (15 points)
- 5. Location in the general geographic area of the 910th Airlift Wing and knowledge of local and environmental laws (20 points; the Q&A defines this as within 100 miles, scoring only)
- 6. Volume of work previously awarded by the Department of Defense, to spread A&E work among qualified firms (5 points)
- 7. Active SAM registration and willingness to register in WAWF at award (yes/no gate; a firm that answers no is ineligible and not rated on 1-6)
What to include when you submit
- Submit only the SF330 (Part I, plus a Part II for each firm on the team). No pricing, no signed SF1442, no offer guarantee, and no amendment acknowledgments, per the Q&A
- Include past performance as a list or table with contract name, address, phone, email and point of contact for each contract
- The SF330 form instructions say to show 10 example projects unless the agency says otherwise; no agency limit was found in the documents
- Send questions by email to the same contracting contact by 10:00 on 14 Oct 2026
- Subconsultant experience may be used to show the team's qualifications
You must have
- Small business set-aside (100%). NAICS 541310, size standard $12.5 million average annual receipts.
This solicitation will be awarded as a result of a total 100% Small Business Set-aside
- Active SAM registration at the time offers are due, and willingness to register in WAWF (the Air Force invoicing system) at award
MUST BE registered in System for Award Management at time of bid opening to be
- WAWF registration willingness is a yes/no gate in the evaluation criteria
be willing and able to register in the Wide Area workflow (WAWF) invoice
- Each professional who seals or stamps the drawings (architect, electrical, mechanical, structural, etc.) must hold an Ohio registration; the prime does not have to hold it if a team member does
Whomever is sealing the plans, needs to be registered in the State of Ohio.
- Ohio professional license is required (the Q&A says registrations are needed by the time the plans are submitted)
Ohio professional license is required
- No bonds, offer guarantee or minimum insurance are required, according to the Q&A
These are NOT required
Not in the notice text
- The expected design fee or price range is not stated (the $100,000-$250,000 figure is the construction cost estimate)
- Section M (evaluation factors) in the solicitation is blank; the scoring sheet in Attachment 2 is the only evaluation detail
- Page limit and number of example projects for the SF330 are not set by the agency
- Detailed design standards, phase deliverables and review schedule are said to come after award
- When funding will actually be available; the Q&A only says yes it is expected before award
- Whether the interviews or discussions will be held with the top firms
- The required-time standard for evaluation factor 3 beyond the dates in the solicitation
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Key facts
- Response due
- Oct 22, 2026, 2:00 PM UTC
- Posted
- Oct 1, 2026
- Notice type
- Solicitation
- Solicitation
- FA665626R0007
- Agency
- Dept of Defense · Dept of the Air Force
- Office
- FA6656 910 Aw LGC Yngstn WRN Arpt
- Set-aside
- Small Business Set Aside - Total
- NAICS
- 541310
- Product/service code
- C211
- Business type
- Engineering, architecture & research
- Place of performance
- OH, 44473
- Contracting contact
- Kimberly S. Hitchcockkimberly.hitchcock.1@us.af.mil3306091386
- Versions
- 6 (amended since first posted)
Full notice text from SAM.gov
Provide architecture and engineering (A&E) design services for Project AFBCIF# 270022 (Project #ZQEL 25-0004), Repair Club Kitchen and Dining Room at Youngstown ARS. Scope of work includes technical engineering specifications, structural drawings, and floor layouts through 35%, 65%, and 100% design completion marks. All questions need to be e-mailed to kimberly.hitchcock.1@us.af.mil by 1000 14 October 2026. The Brooks Act does apply. Do not provide pricing on the SF330.
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