Solicitation
Conference Room Remodel
Dept of Defense · Dept of the Air Force · Sol. FA2823-26-Q-A113
Due in 12 daysSmall business
AI summary Beta
Some details weren't available to this summary, so it may miss requirements. Check the attachments on SAM.gov.
The Air Force Test Center at Eglin AFB, FL, wants a contractor to tear out the old audiovisual (AV) system and furniture in the main conference room (Building 104, Room 101) and install a new unclassified AV system with an integrated conference table. It is a total small business set-aside Request for Quote for a single firm-fixed-price order, with delivery no later than 120 days after award and a minimum 4-year maintenance and service agreement per the Q&A.
Watch out for
- Conflicting quote due dates. The SAM.gov deadline (Oct 21) differs from the Q&A and site memo (Oct 13), and the time zone wording is inconsistent, so you could miss the real deadline unless you confirm it with the contracting office.
The official and final deadline for quote submission is 12:00 PM CST (1:00 PM EST) on October 13, 2026.
- 4-year maintenance requirement not priced in the SOW. The Q&A adds a minimum 4-year maintenance and service agreement with an option to extend, but the SOW has no maintenance section and there is only one CLIN, so pricing and scope need clarification.
minimum post-acceptance maintenance and service agreement of 4 years
- Strict TAA and new-equipment rules. Every component, including the table and cable parts, must be TAA compliant and brand new, which limits product choices and may require manufacturer certifications.
non-TAA compliant hardware shall be accepted.
- Fixed price, no advance payments. You carry the cost of all hardware and installation until delivery and acceptance; there is no financing.
There will be no advanced payments.
- 120-day delivery window. Procurement, off-site pre-build, shipping, installation and commissioning must all finish within 120 days of award.
FOB: Destination. NLT 120 days ARO
- Technical specs partly unclear. The SOW has redacted or blank spots (table size, some references), the Q&A mentions a 100-inch existing display versus a 98-inch new one, and five site photos could not be read here.
The dimensions for the conference room are approximately 24.5 ft Wide x 30 ft X Long X 12 Ft H.
- Site visit already happened. The site visit was Oct 6 (before this notice was posted here) and was not mandatory, so you must rely on the Q&A and photos for room details.
The site visit is not mandatory for quotation eligibility.
Read from the notice and 5 attachments. 5 not read in full.
- SOW SIGNED DATED 18 SEP 2026 REDACTED 2pdf.pdf
- COMBO SIGNED Redacted.pdf
- CLAUSES (updated on 09302026).pdf
- Questions updated on 09302026.pdf
- SITE VISIT.pdf
- Picture 1.jpg: .jpg files aren't read yet
- Picture 3.jpg: .jpg files aren't read yet
- Picture 2.jpg: .jpg files aren't read yet
- Picture 5.jpg: .jpg files aren't read yet
- Picture 4.jpg: .jpg files aren't read yet
Full brief
What they want
- Remove the legacy AV equipment and conference table, and turn removed Government property over to the COR
- Install a three-display front wall: one 98-inch and two 65-inch commercial, OS-free, TAA-compliant displays on heavy-duty tilt mounts
- Install an AV-over-IP video system (3 encoders, 4 decoders, 4K60 4:4:4 HDR) with flexible any-source-to-any-display routing
- Install a network-based digital audio system: audio processor (AES67), 5 ceiling speakers, 1 beamforming ceiling microphone
- Install a PTZ camera (12x optical zoom minimum) and an AV-to-USB bridge for Microsoft Teams calls
- Install a 20RU rack, 1500VA UPS, 26-port PoE+ managed switch, and two over-floor surface raceways
- Program a touchscreen control system (10.1-inch tabletop panel and wall-mount scheduling panel) using 96th Test Wing themes
- Deliver and install a modular conference table with a power/USB/HDMI hub; pre-build and test off-site, commission on-site, and train up to 5 people
- Contract type
- Firm-fixed-price purchase order (one CLIN, quantity 1), Request for Quote under FAR Part 12 commercial procedures
- Period of performance
- Delivery no later than 120 days after receipt of order (FOB Destination); Q&A also requires a minimum 4-year post-acceptance maintenance and service agreement with an option to extend
- Place of performance
- Eglin AFB, FL (Building 104, Room 101); off-site pre-build at the contractor's integration facility
- How they'll choose
- Best value tradeoff, price and non-price factors considered (the Q&A confirms best value, not lowest price)
- Offers due
- Conflicting dates: the SAM.gov response deadline is 2026-10-21 1:00 PM Eastern, but the Q&A and site visit memo say 12:00 PM Central (1:00 PM Eastern) on October 13, 2026. The combined synopsis leaves the date blank. Confirm with the contract specialist.
- How to submit
- Email to Contract Specialist Makenzi Harris (makenzi.harris@us.af.mil), copy Contracting Officer Darren Alvarez; subject line must read "FA2823-26-Q-A113 - [Company Name] - Quote"
- Page limits
- Volume I technical narrative: 3 pages maximum (OEM spec sheets are an appendix and do not count)
What they'll judge offers on
- Technical capability of the item offered to meet the Government requirement
- Past performance
- Price
- SPRS score per DFARS 252.204-7024
- (Listed in no particular order of significance)
What to include when you submit
- Submit three volumes, preferably in one PDF: Volume I Technical Capability, Volume II Past Performance, Volume III Price
- Volume I: narrative showing how the proposed equipment meets SOW Section 3, plus OEM spec sheets
- Volume II: up to three recently completed contracts of similar size and scope from the last 3 years, with customer name, email, phone and contract value (non-government work allowed)
- Volume III: your own itemized price breakdown for CLIN 0001 covering hardware, software, installation labor and warranty/support (no Government template)
- State your standard commercial warranty terms
- Include solicitation number, CAGE code, company name, point of contact, email and phone
- State your business size under NAICS 334310 (size standard 750 employees)
- Return representations and certifications with the quote if they are not in your SAM profile
- Prices must stay firm for 60 calendar days
You must have
- Must be a currently designated small business (total small business set-aside, NAICS 334310, 750-employee size standard); other quotes are not evaluated
submitted by Contractors that are currently designated as a small business will be considered for award.
- Active SAM registration with UEI and CAGE code
SAM database will make an offeror ineligible for award.
- Registered in Wide Area WorkFlow (WAWF) to get paid electronically
Vendor must also be registered in Wide Area Work Flow to receive payment through electronic funds
- All equipment must be Trade Agreements Act (TAA) compliant
Yes, TAA is required for all equipments.
- All equipment must be new, current manufacture; no refurbished, used or gray-market parts
Refurbished, used, or gray-market components
- Worker background checks required (no security clearance needed); base access needs name, date of birth and driver's license details
No clearance required/ Background check required
- A SPRS (Supplier Performance Risk System) score is part of the evaluation
iv. SPRS IAW 252.204-7024
Not in the notice text
- The correct final quote due date and time (SAM.gov says Oct 21; Q&A and site memo say Oct 13)
- Details and pricing structure of the 4-year maintenance and service agreement (response times, scope)
- Contents of the five attached site photos (Picture 1-5.jpg), which were not read
- Estimated value or budget
- Exact conference table dimensions as stated in the SOW (blank in the posted text; the Q&A says about 15 ft long)
- Whether WAWF routing codes (DoDAAC) will be provided; they show as tbd in the clauses
- Whether the amended solicitation changed anything else not included in these files
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Key facts
- Response due
- Oct 21, 2026, 5:00 PM UTC
- Posted
- Oct 7, 2026
- Notice type
- Solicitation
- Solicitation
- FA2823-26-Q-A113
- Agency
- Dept of Defense · Dept of the Air Force
- Office
- FA2823 Aftc Pzio
- Set-aside
- Small Business Set Aside - Total
- NAICS
- 334310
- Product/service code
- 7G21
- Business type
- Electrical & electronic components
- Place of performance
- Eglin AFB, FL, 32542
- Contracting contact
- Makenzi Harrismakenzi.harris@us.af.mil8508820341
- Versions
- 6 (amended since first posted)
Full notice text from SAM.gov
See Attached Combo and Statement of Work (SOW)
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