Solicitation

N0038326PR0R168_FMS

Dept of Defense · Dept of the Navy · Sol. Solicitation_N0038326RN057_N0038326PR0R168

Due in 20 days

AI summary Beta

Some details weren't available to this summary, so it may miss requirements. Check the attachments on SAM.gov.

NAVSUP Weapon Systems Support (Navy) wants to buy repairs of 25 electronic units (a power supply, 22 electronic covers, an indicating panel and a circuit card assembly) for a Foreign Military Sales customer. The work is not set aside for small business. The Government's own units are sent to the repair contractor, and the solicitation text lists an estimated delivery date of 31 Dec 2030; the full solicitation text was cut in the middle, so some terms are missing.

Watch out for

Evaluation method and bid instructions not shown. Section M contains only a UK-levies clause, and no submission address, page limits or award method appear in the text provided, so you cannot tell how offers are ranked or exactly how to send one. Waiver of United Kingdom Levies-Evaluation of Offers.
Heavy cost/pricing paperwork. The proposal adequacy checklist is built for certified cost or pricing data (cost breakdowns, labor and overhead rates, subcontract pricing), which is a large burden for a small shop; the text does not say whether it applies here. The offeror shall complete the following checklist, providing location of requested information, or an explanation of why the requested information
Repair data and standards are not provided. You must repair to the reference-number requirements using your own standards and the original manufacturer's specifications, and key details are in 'Miscellaneous Text' that is not in the text provided; you need the right repair data and capability before pricing. performed in accordance with the contractor's repair/overhaul standard practices, manuals and directives including but not
Do not start if Government property does not match. You cannot begin work if the Government-furnished unit differs from the order, and if it has not arrived within 45 days you must contact the Government; this can stall your schedule. THIS ORDER/CONTRACT IF THE GOVERNMENT FURNISHED PROPERTY (GFP) RECEIVED (NSN & P/N) DOES NOT EXACTLY
Quantities and funds can be cut after induction. Units not inducted within the one-year window can be removed from the order, so revenue may be lower than the 25 units listed. Within 60 days of the last day cited for induction, the ACO shall issue a modification to the order reducing all excess quantities and funds, unless
Beyond-repair units need approvals before work. If a unit looks beyond repair you need written Government quality-rep concurrence and contracting officer direction, and you cannot continue repair until told to. The contractor is NOT authorized to proceed with repair until notification to proceed is
Price may be an estimate that must be finalized later. The repair clause says that if the repair price was not available, you must send a detailed pricing proposal after the order, and payment waits until the contract is modified; the text does not say which case applies. The contractor shall submit to the PCO a detailed pricing proposal, to include delivery (turn-around time) for repair of the unit(s) cited in the order.
Solicitation text is incomplete. About 170,000 of 320,000 characters in the middle of the RFP (rest of Section I and Section J/K) were not provided, so other requirements may be missing.

Read from the notice and 1 attachment.

3.02_RFP_N0038326RN057_N0038326PR0R168.pdf

All attachments on SAM.gov

Full brief

What they want

Repair 25 units under firm-fixed-price sub-lines, 1 each, each tied to a serial number: 1 power supply (PN 39800-39C), 22 electronic covers (PN 129200-19), 1 indicating panel (PN 129030-19), 1 circuit card assembly (PN 131250-9B)
Repair so each item meets the operational and functional requirements of the listed CAGE 84T51 reference numbers, using the contractor's own repair standards, manuals and drawings
Inspect and test repaired items to the original manufacturer's specifications and drawings; keep inspection records for 365 days after final delivery
Pack and mark for overseas shipment per the packaging terms (MIL-STD-129 labels, FMS bar codes, DLR labels, wood-packaging rules)
Ship FOB origin per the FMS shipping instructions; get Government quality rep (DCMA QAR) acceptance and bill through WAWF (the Government's electronic invoicing system)
Follow configuration control rules: engineering changes and variances need Government approval before use
Tell the Government about any unit that cannot be repaired (beyond repair) and wait for written instructions before going further

Contract type: Firm-fixed-price line items (each sub-line is 1 Each); issued as a negotiated RFP on a DD/SF 33 form
Period of performance: Order covers induction (receipt of units for repair) for one year from the order date unless the contracting officer says otherwise; delivery 'estimated by' 31 Dec 2030. No option periods shown in the text provided.
Place of performance: Cedar Rapids, IA (as listed on SAM.gov). The solicitation text itself leaves the manufacturing/repair site for the offeror to fill in.
Offers due: 2026-10-29 16:00 (UTC-04:00, Eastern Daylight Time), from the SAM.gov response deadline field

What to include when you submit

Complete and sign the SF 33 offer form (offeror name and address, authorized signer, signature, date); offers are valid 60 calendar days unless the offeror enters a different period
Acknowledge any amendments on the SF 33
Price every sub-line item (all are 1 Each, firm fixed price)
Fill in the manufacturing site and packaging location addresses, and pick the quality system (ISO 9001 or other) and calibration standard
Complete the Buy American, Trade Agreements and Buy American-Free Trade Agreements certificates (country of origin by line item)
Submit the data-rights assertion table (252.227-7992) with the offer, or enter 'none'; leaving it incomplete may make the offer ineligible
Complete the Proposal Adequacy Checklist (252.215-7993) showing where each cost/pricing item is in the proposal
Give pricing information (catalog price lists, last three sales) if available, and say whether a different economic purchase quantity would be cheaper (52.207-4)
The apparently successful offeror must give the sources-of-supply table (252.217-7026) before award
List any hazardous material and give safety data sheets before award

You must have

No set-aside: open to any business (large or small); SAM.gov lists 'No Set aside used' this requirement and determined that a set-aside recommendation was not applicable for this procurement.
Active SAM.gov registration with an electronic business point of contact, and WAWF registration for invoicing and receiving reports Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web
A quality management system: the clause lists ISO 9001 and requires measuring and test equipment under a calibration standard (the 'OTHER' option lets you propose an equivalent system) ISO 9001 Quality Management Systems - Requirements
Ability to perform under a DPAS rated order (Government priority ordering system with its own rules) This Contract is a Rated Order under the Defense Priorities and Allocations
Cybersecurity clause for covered defense information (DFARS 252.204-7012) is incorporated by reference; the full text is not in the portion provided Safeguarding Covered Defense Information and Cyber Incident Reporting.
If you are a Commercial Asset Visibility (CAV) reporter, you must report repairable-inventory transactions in the CAV Repairables Portal CAV RP reporting is required under this purchase order/contract.

Not in the notice text

How offers will be evaluated (Section M lists only a clause) and any evaluation factors
Where and how to submit the offer (address, email or portal) and any page limits
Whether certified cost or pricing data is required
Whether the order is DX or DO rated (the box is not marked in the text provided)
Which quality system and calibration standard boxes are selected
Whether the repair price is firm or an estimate, and required repair turnaround time (only 'estimated by 31 Dec 2030' is shown)
The 'Miscellaneous Text' with technical repair details and the list of documents the contractor must obtain
The middle of the RFP (Sections I through K clause text and any attachments list) was cut off in the text provided
Estimated contract value and any incumbent repair contractor are not stated
Type of contract offered under 52.216-1 is left blank

Written by AI from the notice text on SAM.gov, and can make mistakes. Check the solicitation before you bid.

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Key facts

Response due: Oct 29, 2026, 8:00 PM UTC
Posted: Sep 29, 2026
Notice type: Solicitation
Solicitation: Solicitation_N0038326RN057_N0038326PR0R168
Agency: Dept of Defense · Dept of the Navy
Office: NAVSUP Weapon Systems Support
Set-aside: No Set aside used
NAICS: 335931
Product/service code: 5895
Business type: Electrical & electronic components
Place of performance: Cedar Rapids, IA, 52498
Contracting contact: DINA WOJCIECHOWSKIdina.m.wojciechowski.civ@us.navy.mil

Full notice text from SAM.gov

See attached document

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