DOI Regional Surveys

What they want

• Task 1: confirm a licensed general-practice doctor and dentist (accepting new patients) exist in each community, before doing anything else there
• Task 2: find, verify and record about 3,100 to 4,400 private rental comparables per year in 150 to 200 communities (houses, apartments, mobile homes, trailer pads)
• Task 3: collect utility costs and tariff sheets (electric, gas, propane, fuel oil, water, sewer, trash) for each community
• Verify square footage and other unit details from reliable sources; owner or agent estimates are not acceptable
• Enter or upload all data into the government's iQMIS system (manual entry or XML upload)
• Provide a Survey Summary Excel spreadsheet of samples requested vs. collected, by community and housing class
• Explain in a short narrative any community where the full number of comparables could not be found
• Hold an orientation briefing within three calendar days of award and manage the work with a named Contracts Manager

What they'll judge offers on

• Technical (three equally weighted subfactors per the Q&A: Technical Approach, Corporate Experience, Management Plan)
• Past Performance (relevancy and quality: technical, schedule, management)
• Price (fair and reasonable, consistent with the technical solution; option prices are added in)

What to include when you submit

• Submit three stand-alone volumes: Volume I Technical, Volume II Past Performance, Volume III Price. Avoid cross-references between volumes.
• Volume I must cover Technical Approach, Corporate Experience and Management Plan (with resumes of proposed staff). Put no pricing in Volume I.
• Past performance: contracts held within the last three years, similar in scope, magnitude and complexity, performed for at least one year, with references for each example
• Price volume must use the Attachment G Excel spreadsheet: one fully loaded fixed rate and price for each period and each optional increment, plus assumptions
• State all exceptions or deviations in Volume I, or include the statement that the offeror takes no exceptions or deviations
• File formats: Word, Excel or searchable PDF; 8.5 x 11 pages, 11-point minimum text, 0.75-inch margins; name files like [Offeror Name] - RFP # - [Volume Title]
• For subcontractors or teaming partners doing a material share: provide name, UEI/CAGE, size, role, percent of work, capabilities and a letter of commitment
• Disclose any current or recent former government employees involved in the proposal
• Mark any trade secrets or proprietary pages with the required legends
• Complete the required representations and certifications (for example inverted domestic corporation, responsibility matters, tax liability or felony)
• Acknowledge Amendment 0001
• Proposals stay valid for 120 days after the due date

You must have

• Open to all businesses: competitive, full and open competition with no small business set-aside This solicitation is being issued as a competitive, full and open Request for Proposals (RFP) in
• Active SAM registration (SAM provision is incorporated), needed for representations, payment by EFT and invoicing through IPP RFO 52.204-7 System for Award Management March 2026
• Relevant past performance on similar contracts held in the last three years and performed for at least one year (up to three examples) held within the last three years that are similar in scope, magnitude, and complexity to
• A base of operations and central office, plus a designated Contracts Manager with authority to act for the contractor The Contractor will need a base of operations and central office to plan survey work, train
• Provide your own equipment and systems; the government supplies only iQMIS access and up to three YubiKey security keys The Contractor will furnish all labor, materials, equipment, tools, supplies, and incidentals to

Current contractor

The solicitation says an incumbent contractor exists but does not name it.

Not in the notice text

• Estimated contract value and the quantities per region and period (Attachment G price spreadsheet was not read)
• The actual list of survey communities and sample counts (Attachment A was not read; only described as a representative sample plan)
• Which regions will be surveyed in each year of the contract
• Name of the incumbent contractor
• Contents of the middle of the solicitation document (about 43,000 characters were left out), which likely hold contract clauses and any other special requirements
• Whether any special security or background-check requirements apply (not seen in the text provided)
• The Q&A form spreadsheet (Attachment F) was not read, though a PDF Q&A was provided