Combined Synopsis/Solicitation
Aviation Availability: USCGC HARRIET LANE FY27 AA
Department of Homeland Security · US Coast Guard · Sol. 70Z08026QMECP0031
Due in 8 daysSmall business
AI summary Beta
Some details weren't available to this summary, so it may miss requirements. Check the attachments on SAM.gov.
The U.S. Coast Guard (Surface Forces Logistics Center) wants a shipyard to do dockside repairs on the cutter USCGC HARRIET LANE (a 270-foot cutter) at Joint Base Pearl Harbor-Hickam, Hawaii. Work runs 1 March to 30 March 2027 and is set aside for small businesses. Quotes are due 16 October 2026, 4:00 PM Eastern.
Watch out for
- Site visit window already passed. The solicitation says ship checks should be done by 25 September 2026, which is before today; contact the named Coast Guard point of contact to see if a visit is still possible.
Site Visits/Ship Check should be scheduled and completed NLT 25 September 2026.
- Questions and drawing requests are closed. The last day for questions was 2 October 2026 and the last day to request drawings was 18 September 2026, so you must price from what is already published.
The last day for questions regarding this solicitation is 02 October 2026 by 4:00 pm EDT.
- Heavy technical submission with strict page caps. Quotes need a planning document, coating plan, QC plan, tech rep list, subcontract plan, flushing plan and welding paperwork; pages over the limits are not evaluated and missing items can make a quote unacceptable.
The quoter's technical submission shall not exceed 15 pages
- Remote Hawaii work with unknown pier power. The cutter has no permanent berth, so pier power and hookups are unknown until a berth is assigned about a week before mooring, and power is the contractor's cost.
Harriet Lane does not have a permanent berth assignment on Pearl Harbor.
- Tight cash flow. A line item cannot be invoiced until it is 25 percent complete and 10 percent of the total price is held back until everything is accepted.
A CLIN may not be invoiced until the percentage complete reaches 25 percent.
- Growth work must be absorbed within the 30-day schedule. Extra work found during open-and-inspect must be done within the same availability, with pricing fixed by your quoted labor rate and a material markup capped at 20 percent.
The contractor must be able to absorb growth within
- Blank or non-dollar prices get a quote rejected. Every price line must have a dollar figure, and badly unbalanced CLIN prices can also make a quote unacceptable.
Unit prices left blank or annotated with something other than a U.S. dollar figure will be
- Fuel tank, welding and hazardous waste work on a Navy base. Cleaning JP-5 fuel tanks, critical coating work and HY-100 steel welding need specialized crews, Navy base rules and environmental paperwork.
Read from the notice and 5 attachments. 1 not read in full.
- 70Z08026QMECP0031.pdf
- STATEMENT OF WORK.pdf
- Amendment 0001_Questions_Answers.pdf
- Amendment 0001.pdf
- Attachment II - Statement of Work - Specification.pdf
- Attachment I - Schedule of Services - Blank Price Schedule.xls: spreadsheet: not read yet
Full brief
What they want
- Load-test the 28 Volt DC and 400 Hz helicopter power supplies (Work Items 1 and 2)
- Remove/reinstall the wind speed transmitter and anemometer, and calibrate the aviation fuel flow meter (Work Items 3 and 4)
- Inspect and test the helicopter Talon landing grids, a Critical Inspection Report item (Work Item 5)
- Preserve (re-coat) helicopter operating decks and renew the hangar joint, hangar plating and interior deck covering (Work Items 6 to 9)
- Clean and inspect aviation fuel (JP-5) service and storage tanks (Work Items 10 and 11)
- Optional partial coating of aviation fuel service and storage tanks (Work Items 12 and 13)
- Renew a flight deck line-up light and 2 sq ft of HY-100 steel hull plating around it (Work Item 14)
- Submit inspection reports on time: critical ones by 8 March 2027, all others by 12 March 2027
- Contract type
- Firm-fixed-price (Request for Quotations, combined synopsis/solicitation); work beyond the base scope is added by contract modification at the quoted labor rate and material markup
- Period of performance
- 1 March 2027 to 30 March 2027 (single dockside availability, about 30 days)
- Place of performance
- Joint Base Pearl Harbor-Hickam, HI (the cutter's home pier is in Honolulu, HI)
- How they'll choose
- Best value tradeoff. Technical capability, experience and past performance combined are significantly more important than price. Price becomes the deciding factor if quotes are about equal on the other three.
- Offers due
- 2026-10-16 4:00 PM Eastern (EDT), per the notice response deadline field
- How to submit
- Signed and dated quote by e-mail to the Contracting Officer and Contract Specialist named in the solicitation (names and addresses were not in the text provided)
- Page limits
- Volume I Technical Capability 15 pages (planning document and welding documentation excluded); Volume II Experience 5 pages; Volume III Past Performance 3 pages; Times New Roman 10 pt minimum; extra pages are not evaluated
What they'll judge offers on
- Technical Capability (planning document, quality control, coating plan, qualified technical representatives, subcontract plan, cleaning/flushing methods, welding documents)
- Experience (major repairs/installs on DoD and USCG surface vessels, workforce capability and capacity)
- Past Performance (up to 3 references from the last 3 years, plus CPARS and other USCG information)
- Price (Total Evaluated Price checked for reasonableness and balance)
What to include when you submit
- Separate cover letter on company letterhead, dated and signed, with solicitation number 70Z080-26-Q-MECP0031, UEI, CAGE code, authorized official, and quote expiration at least 90 days after the due date
- Cover letter must acknowledge all amendments and state agreement with all terms and conditions of the solicitation
- Do not put technical, experience, past performance or price information in the cover letter
- Four separate volumes: I Technical Capability, II Experience, III Past Performance, IV Price Schedule
- Volume IV: complete Attachment I Schedule of Services (blank price schedule); do not change the Government's CLIN numbers; no blank prices
- Volume I must include a planning document, quality control approach or QMS certification, coating plan, qualified technical representative list, subcontract management plan, flushing/cleaning methods and welding documentation (WPS, welder certifications, continuity records)
- Price must hold firm for 90 calendar days
- Mark proprietary information clearly
You must have
- Small business (total small business set-aside, NAICS 336611 Ship Building and Repairing)
- Active SAM.gov registration when quoting and at award
The Offeror shall have an active Federal Government contracts registration in the System for Award Management (SAM) when
- Certified coating inspector: an SSPC-QP 1 certified company or a 3rd-party NACE CIP Level 3 technical representative, valid through all preservation work
independently certified 3d Party NACE CIP Level 3 Technical Representative
- Insurance with the vessel name and contract number named: ship repairer's liability and general liability ($500,000 each per occurrence), Longshore and Harbor Workers' Act coverage, and workers' compensation
Ship Repairer's Liability - $500,000 per occurrence.
- Certified welders and procedures per SFLC Standard Specification 0740, including welders qualified for HY-100 steel on the flight deck
The flight deck is HY-100 steel; welders must be aware and certified
- Joint Certification Program (JCP) certification as a US or Canadian contractor to get the export-controlled reference documents
vendors must be certified as a US or Canadian contractor by the
- Base access badging for contractor personnel at the Navy installation
Contractor personnel must comply with all current badging and security procedures required to
- A written appointed Environmental Manager for the project, plus hazardous waste handling and licenses/permits (clause 3052.223-70)
The Contractor must appoint in writing an Environmental Manager for the project,
- Corporate experience in the last 3 years on DoD or USCG vessels, preferably 210' or 270' WMEC class cutters
Not in the notice text
- Names and e-mail addresses of the Contracting Officer and Contract Specialist (the text only says to send to the people 'specified in this solicitation')
- The pricing structure, CLIN list and quantities in Attachment I Schedule of Services (spreadsheet was not read)
- Part of the main solicitation (about 142,000 characters in the middle) and part of the specification (about 72,000 characters in the middle) were not included, so some work items and clauses are not visible
- The J-13 and J-18 Navy base documents referenced for pier laydown and weight limits
- Estimated contract value (none stated)
- Whether the optional Work Items 12 and 13 will be exercised and how they are priced
- Export-controlled reference documents are only available to JCP-certified vendors
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Key facts
- Response due
- Oct 16, 2026, 8:00 PM UTC
- Posted
- Sep 21, 2026
- Notice type
- Combined Synopsis/Solicitation
- Solicitation
- 70Z08026QMECP0031
- Agency
- Department of Homeland Security · US Coast Guard
- Office
- SFLC Procurement Branch 1(00080)
- Set-aside
- Small Business Set Aside - Total
- NAICS
- 336611
- Product/service code
- J999
- Business type
- Aircraft, ship & vehicle parts
- Place of performance
- JBPHH, HI, 96860
- Contracting contact
- Taylor CreganTaylor.S.Cregan@uscg.mil7578037949
- Versions
- 2 (amended since first posted)
Full notice text from SAM.gov
Aviation Availability: USCGC HARRIET LANE FY27 AA Period of Performance: 03/01/2027 - 03/30/2027 Place of Performance: Joint Base Pearl Harbor Hickam, HI
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