Sources Sought
(New Action) Qgenda On-call Full Range (FR) Scheduling Software (VA-27-00011101)
Department of Veterans Affairs · Sol. 36C10B26Q0837
Due in 6 days
AI summary Beta
Some details weren't available to this summary, so it may miss requirements. Check the attachments on SAM.gov.
The VA's Technology Acquisition Center is running a Request for Information (a market survey, not a bid) to find vendors who can supply brand-name QGenda On-Call Full Range scheduling software for the Richard L. Roudebush VA Medical Center in Indianapolis, Indiana. The draft plan is a per-bed license for up to 150 beds, with one base year starting November 15, 2026 and three option years. This notice is Amendment 0001, which only adds an Excel file of questions and VA answers.
Watch out for
- Brand-name requirement. The VA wants QGenda specifically (equivalents must match its features), so only QGenda or authorized resellers are realistic bidders; others would need to prove an equal product with FedRAMP and a VA ATO.
brand name QGenda On-Call Full Range (FR), a comprehensive clinical scheduling and on-call management solution
- FedRAMP and VA ATO required. The product must be FedRAMP authorized and have, or get within six months of award, a VA Authority to Operate, which a small reseller cannot arrange alone.
Must be a solution that is FEDRAMP certified.
- Heavy AI compliance terms. If the product uses AI, the contractor must deliver documentation packages, plans and attestations, and non-compliance can mean withheld payment or termination.
is a material condition of eligibility for payment and continued performance
- Strict security controls. VA Critical Security Controls apply with no waiver, and plan-of-action exceptions will not be accepted for new systems.
This functional requirement is not negotiable, and Plan of Action & Milestones (POAM) will not be accepted
- Short response window and page cap. Responses are due October 13, 2026 and are limited to 6 pages.
Please keep your response to no more than 6 pages.
- This is an RFI, not a solicitation. Responding does not make an offer and a later RFP is not guaranteed; the product description is a draft.
responses to this notice are not offers and cannot be accepted by the Government to form a binding contract
Read from the notice and 3 attachments. 1 not read in full.
- 36C10B26Q0837 0001.docx
- DRAFT - Product Description - QGenda On-Call FR.docx
- 36C10B26Q0837.docx
- RFI 36C10B26Q0837 - QandA.xlsx: spreadsheet: not read yet
Full brief
What they want
- QGenda On-Call Full Range cloud scheduling and on-call software, licensed per bed for up to 150 beds
- One-time activation of the software, then annual term licenses
- A QGenda Clinical Solutions Consultant (72 units in the base year) for implementation and ongoing optimization, on site or remote
- Travel and expenses, not to exceed, billed per federal travel rules
- Software that meets VA security rules: FedRAMP, a VA Authority to Operate (ATO), Section 508 accessibility, IPv6, Zero Trust controls
- A website link to download the software within 3 working days after award
- Period of performance
- 1 base period (Nov 15, 2026 to Nov 14, 2027) + 3 option years (12 months each), per the draft Product Description
- Place of performance
- Richard L. Roudebush VA Medical Center, Indianapolis, Indiana (the notice's place-of-performance field is blank)
- Offers due
- 10-13-2026 10:00 AM Eastern Time (notice header: 2026-10-13T10:00:00-04:00)
- How to submit
- Email the response directly to Ana Subashi, ana.subashi@va.gov
- Page limits
- No more than 6 pages
What to include when you submit
- Give company name, CAGE/DUNS number registered in SAM/VetBiz.gov, address, point of contact, phone and email
- Small businesses: say whether at least 50 percent of the total amount paid by the Government will go to similarly situated firms
- Briefly describe your technical approach, list any previous or existing VA contracts for similar work, and recommend a contract vehicle if you have one
- Say whether the draft Product Description gives enough detail; if not, give comments and questions
- Small businesses: state your intent and ability to meet set-aside requirements, and list proposed team members, their percentage of work and what would be subcontracted
- SDVOSB and VOSB firms: say whether at least 50% of the cost would go to prime employees or to employees of other eligible SDVOSB/VOSB firms, with the prime's planned percentage and potential team members if under 50%
- Mark proprietary or company-confidential material on every page that contains it
- Questions go to Ana Subashi and Kendra Casebolt (kendra.casebolt@va.gov)
You must have
- The solution must be FedRAMP certified
Must be a solution that is FEDRAMP certified.
- VA Authority to Operate (ATO) must be held already or achieved within six months of award; live VA data cannot be used until the ATO is issued
Successful issuance of a VA ATO will be required before live VA data can be used in the system.
- FedRAMP and VA authorization at Low Impact Level or higher
should be no less than the level required for this use case which has been defined as Low Impact Level
- Must comply with Section 508 accessibility standards (WCAG 2.0 Level A and AA)
E205 Electronic Content – (Accessibility Standard -WCAG 2.0 Level A and AA Guidelines)
- SDVOSB/VOSB respondents must show at least 50% of cost goes to eligible prime or SDVOSB/VOSB team employees (an RFI response item; no set-aside is shown in the notice header)
must indicate whether at least 50% of the cost incurred would be expended for prime employees or employees of other eligible SDVOSB/VOSB firms
- Contractor operations must be located in the United States where feasible, and a plan is needed for any work abroad
must be permanently located within a jurisdiction subject to the law of the United States or its Territories to the maximum extent feasible
Not in the notice text
- The Excel file of VA questions and answers (RFI 36C10B26Q0837 - QandA.xlsx) was not read and may change or clarify requirements
- Estimated value or budget is not stated
- Contract type and award or evaluation method are not stated; no later solicitation (RFP) has been issued
- Whether a set-aside will apply to a later solicitation is not stated (set-aside is listed as none)
- Whether there is a required contract vehicle is not stated; the RFI asks vendors to recommend one
- Incumbent or current contractor is not named
- Point of contact names for the VA Program Manager and COR are still TBD
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Key facts
- Response due
- Oct 13, 2026, 2:00 PM UTC
- Posted
- Oct 1, 2026
- Notice type
- Sources Sought
- Solicitation
- 36C10B26Q0837
- Agency
- Department of Veterans Affairs
- Office
- Technology Acquisition Center NJ (36C10B)
- NAICS
- 541519
- Product/service code
- 7A21
- Business type
- IT, software & telecom
- Contracting contact
- Ana SubashiAna.Subashi@va.gov848-377-5100
- Versions
- 2 (amended since first posted)
Full notice text from SAM.gov
The purpose of Amendment 0001 to Request for Information (RFI) 36C10B26Q0837, titled Qgenda On-Call Full Range (FR) Scheduling Software (VA-27-00011101), is to provide contractors with an Excel file containing questions received by the Department of Veterans Affairs (VA) and the VA s corresponding responses. Attached is the document titled RFI 36C10B26Q0837 Q&A, which includes all questions the VA was able to address at this time. Except as expressly amended by this Amendment 0001, all other terms and conditions of the RFI remain unchanged and in full force and effect.
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