Solicitation
Support Bearing Aircraft
Dept of Defense · Defense Logistics Agency · Sol. SPRTA126R0396
Due in 17 days
AI summary Beta
Some details weren't available to this summary, so it may miss requirements. Check the attachments on SAM.gov.
The Defense Logistics Agency (DLA Aviation, Oklahoma City, run from Tinker AFB) wants to buy 22 nickel-alloy #5 bearing support assemblies for aircraft engines (NSN 2840-01-339-2241). The part is a Critical Safety Item, so only sources the Air Force has already approved can win. It is a firm-fixed-price order with delivery to the DLA depot at Tinker AFB, Oklahoma, and offers are due 26 Oct 2026.
Watch out for
- Approved source required (Critical Safety Item). You must already be qualified by the Air Force before award, and the approval process (company profile, source approval package, process certifications) can take a long time, so a new small business is unlikely to be ready by the due date.
must have demonstrated that it meets the standards prescribed for qualification before award of this contract
- Prior experience needed to qualify. Only companies that have made this part or a similar one can apply; reverse-engineering applicants will not be evaluated.
Category III and IV SARs submitted under this QR will not be evaluated.
- Notice text is nearly empty and key parts were cut off. All requirements are in the attachments, and about 37,000 characters of the solicitation and 11,000 of the qualification document were not provided, so evaluation factors and other terms are not known.
See attached Solicitiation.
- Critical safety item with first article testing likely. The attached purchase request lists first article units, a test plan and a test report, which add cost and time before production units are accepted.
First Article Contractor Test - 2ea, part of production.
- Rated order with item marking and traceability duties. The order is a DPAS rated order (you must prioritize it) and each item needs a unique item identifier mark.
This is a rated order certified for national defense, emergency preparedness, and energy program use
- Cybersecurity requirements. The clauses on safeguarding covered defense information and NIST SP 800-171 assessments mean you may need a current score in SPRS and compliant systems.
252.204-7020 NIST SP 800-171 DOD ASSESSMENT REQUIREMENTS (NOV 2023)
- Technical data is restricted. Drawings must be requested from the government with company letterhead and an approved DD Form 2345 or export license, so you cannot price or plan the work until you have them.
Requests should identify the specific drawing(s) and specification(s) being requested,
- Due time differs between the notice and the form. The SAM.gov field shows 4:00 PM (UTC-05:00) while the solicitation form says 3:00 PM, so confirm the exact deadline with the buyer.
26-OCT-2026 3:00PM
- Funding not yet certified in the purchase request. The attached purchase request says no obligation may be incurred until funds are certified, so award timing could slip.
no obligation may be incurred until program availability has been authorized, and funds availability has been certified
Read from the notice and 4 attachments.
- SPRTA126R0396.pdf
- MQR-PSD-1 Rev. 2.pdf
- TRNSPDATA_REPORT.pdf
- PR_REPORT 26-01331.pdf
Full brief
What they want
- Make and deliver 22 SUPPORT,BEARING,AIR (#5 bearing support assembly, nickel alloy), NSN 2840-01-339-2241, manufacturer part number 4079331
- Quantity can range from a minimum of 6 to a maximum of 36 units
- Deliver to DLA Distribution Depot Oklahoma, Tinker AFB, OK; the delivery schedule shows 600 calendar days
- Meet the ISO 9001 higher-level quality requirement; inspection and acceptance at origin; mark items with a unique item identifier (IUID)
- Invoice and receiving reports through Wide Area WorkFlow (WAWF)
- Attached purchase-request papers also list first article testing (2 test units, a test plan and a test report), but the solicitation text provided only shows the production line (CLIN 0001)
- Contract type
- Firm-fixed-price (CLIN 0001), negotiated request for proposal; rated order under DPAS (rating DO-A1)
- Period of performance
- One-time delivery of the supplies, shown as 600 calendar days on the delivery schedule; no option years are shown in the text provided
- Place of performance
- Deliver to DLA Distribution Depot Oklahoma, 3301 F Ave, Tinker AFB, OK 73145; priced and shipped F.O.B. origin, so the work is done at the contractor's facility (USA)
- Estimated value
- Not stated in the notice. The attached purchase request lists a government estimate of $61,864.88 per unit ($1,361,027.36 for 22 units) and a grand total of $1,546,622.00 including first article lines
- Offers due
- 26 Oct 2026, 3:00 PM (local time per the solicitation form). The SAM.gov notice field shows 2026-10-26 16:00 at UTC-05:00
- How to submit
- Offers go to the issuing office: DLA Weapons Support at Oklahoma City, DLR Procurement Operations (AO), 3001 Staff Drive, Tinker AFB OK 73145-3070. Buyer is James Headington (james.headington.1@us.af.mil). The exact way to submit (email, DIBBS, mail) is not clear in the text provided
What to include when you submit
- Prices must stay firm for 120 days from the offer date
- Complete the offeror blocks on the SF 1447 (blocks 11, 13, 15, 21, 22 and 27) and sign it
- Complete the representations and certifications in the provisions (for example 52.204-24 and 52.204-26 telecom, 52.209-7 responsibility matters, 52.225-18 place of manufacture, 252.217-7026 sources of supply table)
- Fill in the contractor fill-in items (inspection location and F.O.B. address) in the schedule
- Offerors may state an economic purchase quantity under 52.207-4
- If the 'NO RESPONSE' form is used, return it with the solicitation number SPRTA126R0396 and the date and local time
You must have
- Must already be an approved source for this Critical Safety Item (qualification requirement). The attached Air Force Manufacture Qualification Requirements (MQR-PSD-1) explain how to get approved with a Company Profile and Source Approval Request
must have demonstrated that it meets the standards prescribed for qualification before award of this contract
- A valid Company Profile on file with the Air Force engineering support activity for each CAGE code
Any PS seeking source approval must have a valid Company Profile on record with the ESA.
- Quality system certificate (ISO 9001, AS9100 or NATO AQAP-2070) with a valid expiration date, plus the ISO 9001 higher-level contract quality requirement on the line item
Provide one of the following QAC with a valid expiration date: ISO 9001, AS9100,
- A current DD Form 2345 (US/Canada) or an Export Control License to receive controlled technical data
DD Form 2345 or Export Control License
- Special-process certifications (NADCAP, OEM or DOD) for the manufacturing processes marked in grey, held by you or your sub-tier suppliers
The processes shown in grey require NADCAP, OEM/Prime, DOD, or other approved
- Active SAM registration and WAWF registration for invoicing and receiving reports
Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration
- Cybersecurity: NIST SP 800-171 assessment and covered defense information safeguarding clauses apply, and the purchase request mentions CMMC Level 2
CMMC Level: 2
- Buy American / specialty metals rules apply, which matters because the part is made of nickel alloy
252.225-7008 RESTRICTION ON ACQUISITION OF SPECIALTY METALS (MAR 2013)
Not in the notice text
- How award is decided and what the evaluation factors are (Section M in the text provided only covers transportation costs; only a general mention that SPRS risk will be considered)
- Exactly how and where to submit the offer (email, DIBBS or mail)
- Whether first article lines (CLINs 0002 to 0005) are part of this solicitation; they appear only in the attached purchase request and transportation data
- The full price schedule and any pricing or proposal instructions, and whether more than one award is possible given the 6 to 36 unit range
- Which companies are already approved sources for this part, and any incumbent
- Drawings, specifications and the full list of required special processes for the part
- About 36,847 characters of the solicitation and 11,278 characters of the qualification document were left out and not read
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Key facts
- Response due
- Oct 26, 2026, 9:00 PM UTC
- Posted
- Sep 25, 2026
- Notice type
- Solicitation
- Solicitation
- SPRTA126R0396
- Agency
- Dept of Defense · Defense Logistics Agency
- Office
- DLA Aviation at Oklahoma City, Ok
- NAICS
- 336412
- Product/service code
- 2840
- Business type
- Aircraft, ship & vehicle parts
- Contracting contact
- James HeadingtonJames.Headington.1@us.af.mil
- Versions
- 2 (amended since first posted)
Full notice text from SAM.gov
See attached Solicitiation.
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