Solicitation
RIDGES BASIN GATE HYDRAULICS MOD
Department of the Interior · Bureau of Reclamation · Sol. 140R4026Q0165
Due in 12 days
AI summary Beta
The Bureau of Reclamation (Upper Colorado Region) wants a contractor to swap sections of steel hydraulic piping for flexible hoses on the jet flow gate at Ridges Basin Dam, about 3.5 miles south of Durango, Colorado. This is a small, one-job firm-fixed-price purchase order, open to all businesses, with a short on-site window of 14 days. The award goes to the lowest-priced quote that is technically acceptable.
Watch out for
- Schedule details conflict. The PWS gives a 90-day period of performance from award, while the SF 1442 shows 11/09/2026 to 02/06/2027 and delivery 12/30/2026, so you cannot be sure of the real deadline; ask the contracting officer.
Period of Performance: Ninety calendars from date of award.
- Payment bond or letter of credit required. You must post protection equal to 100 percent of the price within 21 days of award, which can be hard for a small firm to arrange; the SF 1442 bond boxes are not readable in the text, so confirm whether performance and payment bonds are also required.
The submission of the payment protection is required within 21 days of contract award.
- Site visit already scheduled, may have passed. The organized site visit was set for October 6, 2026, before most bidders would see this; the text does not say if attending is required, and the site conditions affect hose length and layout.
An organized site visit has been scheduled for October 6, 2026 @ 9:00 AM MDT.
- Strict leak-free testing at your cost. The system must show zero leaks during and for 120 minutes after the test, and any repairs or retests are the contractor's cost.
required to have zero leaks during, and within 120 minutes after completion, of the test.
- Tight site access and 14-day work window. Work is only allowed Monday to Friday during daytime hours at a locked facility, on-site work must finish within 14 days of starting, and access must be arranged with Reclamation and the operating association.
The facility is locked and gated daily.
- Inconsistent document details. The cover page uses solicitation number 140R4026Q015 while the notice uses 140R4026Q0165, and the safety plan is due within 30 days of award in one place and 14 days in another; use the notice number in your email subject and ask about the safety plan date.
- Wage determination not readable. The Davis-Bacon wage rate attachment came through as unreadable text, so required pay rates could not be checked.
Read from the notice and 4 attachments.
- Sol_140R4026Q0165.pdf
- Attachment_1_-_Performance_Work_Statement.pdf
- Attachment_3_-_Price_Schedule.pdf
- Attachment_2_-_DBA_Wage_Rates.pdf
Full brief
What they want
- Isolate the hydraulic power unit and cylinder, then drain, contain and dispose of the old hydraulic fluid (about 10 gallons in the affected piping)
- Cut out parts of two 1.5-inch Schedule 80 steel hydraulic pipes and weld four adapter fittings (welding to ASME B31.1)
- Install two 1.5-inch (-24) hydraulic hoses, rated at least 3,000 psi, sized so the gate bonnet and cylinder can be lifted 12 inches, and demonstrate it
- Install hose supports at both ends of the hoses
- Refill with new, filtered ISO VG-46 biodegradable hydraulic fluid; circulate and filter the lines (4-micron or finer filter) and bleed the air
- Pressure test: run the gate through three full cycles with zero leaks during and for 120 minutes after the test
- Coat the new steel piping and any damaged coating (black urethane rust-prevention coating or approved equivalent)
- Supply one spare fully assembled hose, submit product data and a safety plan, and clean up the site
- Contract type
- Firm-fixed-price purchase order (RFQ), single award, one line item
- Period of performance
- The documents disagree. The PWS says 90 calendar days from award; on-site work starts within 60 days of award and takes 14 calendar days. The SF 1442 continuation sheet shows 11/09/2026 to 02/06/2027 with delivery 12/30/2026. No option periods are mentioned.
- Place of performance
- Ridges Basin Dam outlet works gate house, east side of Lake Nighthorse, about 3.5 miles south of Durango, CO (2571 Wheeler Rd., Durango, CO 81303)
- How they'll choose
- Lowest price technically acceptable (LPTA). The two lowest-priced quotes are checked for technical acceptability; if both pass, the lowest price wins. If not, the next-lowest quote is checked until two acceptable quotes are found.
- Offers due
- October 21, 2026, 1:00 PM MDT (notice deadline 2026-10-21T13:00:00-06:00)
- How to submit
- Email to Tyler Spencer, Contracting Officer, at tyler_spencer@ios.doi.gov, with the solicitation number in the subject line. The offeror must confirm that the quote was received.
- Page limits
- Technical proposal: 10 pages maximum, single sided, 12-point font
What they'll judge offers on
- Technical (approach, understanding of scope, work schedule, labor mix and equipment; also a quality control plan and personnel qualifications)
- Past performance (similar magnitude of work; CPARS may be used)
- Price (checked for reasonableness and unbalanced pricing)
What to include when you submit
- Questions go by email only to the contracting officer by October 9, 2026, 1:00 PM MDT; phone or mailed questions are not accepted
- Cover sheet: solicitation number, business name, address, NAICS code and point of contact, business size and type, amendment acknowledgements, period of acceptance of quotes, and any other terms
- Technical proposal (one electronic copy): technical approach, quality control plan, and personnel qualifications including welder performance qualification documents
- Past performance (one electronic copy): up to 3 similar projects from the last 5 years, with name and location, description, dollar value, dates, and a reference with phone and email
- Pricing proposal (one electronic copy): completed Attachment 3 Price Schedule, a single total price for the whole job (no partial offers), including all labor, materials, overhead and taxes
- Include UEI, CAGE code and tax ID details as required by the offeror identification provision (52.204-90) if not registered in SAM
- Missing required items may make the quote non-responsive
You must have
- Open to all businesses. No set-aside. The size standard for the NAICS code is $45.0M.
This requirement is a full and open competition without any exclusion of sources.
- Welders must be qualified; submit documentation of welder performance qualifications. Welding must follow ASME B31.1.
Documentation of applicable welder performance qualifications.
- Payment bond or irrevocable letter of credit for 100 percent of the contract price, due within 21 days of award.
The amount of the payment protection shall be 100 percent of the contract price.
- Active SAM registration (UEI and CAGE code) is expected, since SAM provisions apply.
System for Award Management
- Davis-Bacon (construction) wage rates apply, so workers must be paid at least the wage determination rates and keep payroll records.
Attachment 2: DBA Wage Determination (6 Pages)
- Construction materials must be domestic under the Buy American clause (no exceptions are listed).
preference for domestic construction material.
- Staff on site must be U.S. citizens or legally admitted, and must get a Government ID card or badge before access.
shall be U.S. citizens or foreign individuals legally residing in, or legally admitted to
- Relevant past performance: up to 3 similar projects in the last 5 years.
Provide up to 3 examples of past projects with similar scope, size
Not in the notice text
- Estimated price or budget is not stated
- Davis-Bacon wage rates (Attachment 2 text could not be read)
- Whether performance bonds are also required (SF 1442 bond boxes are not readable); payment protection is required
- Whether attending the site visit is required for bidders
- The actual period of performance and delivery date (PWS and SF 1442 differ)
- Exact safety plan due date (30 days after award in one place, 14 days in another)
- Whether a quote validity (acceptance) period is set; the cover sheet asks the offeror to state its own
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Key facts
- Response due
- Oct 21, 2026, 7:00 PM UTC
- Posted
- Sep 22, 2026
- Notice type
- Solicitation
- Solicitation
- 140R4026Q0165
- Agency
- Department of the Interior · Bureau of Reclamation
- Office
- Upper Colorado Regional Office
- NAICS
- 237990
- Product/service code
- J036
- Business type
- Construction & renovation
- Contracting contact
- Spencer, Tylertyler_spencer@ios.doi.gov8015243653
Full notice text from SAM.gov
RIDGES BASIN GATE HYDRAULICS MOD
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