Solicitation
Fort Wayne FY2025 OPC RLP Amendment 1
Department of Veterans Affairs · Sol. 36C10F26R0047_0001
Due in 14 days
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Some details weren't available to this summary, so it may miss requirements. Check the attachments on SAM.gov.
The VA is asking building owners and developers to offer a fully serviced lease for a new Fort Wayne, Indiana outpatient clinic of about 28,083 to 32,295 usable square feet with 161 reserved surface parking spaces. Offers must price both a 15-year and a 20-year firm term, include a $11,344,000 tenant improvement allowance, and are due October 23, 2026 at 5:00 pm EDT. This notice is Amendment 1, which swaps in the VA lease template and posts the pre-bid conference slides and Q&A.
Watch out for
- Real estate deal, not a service contract. You must control a qualifying building or development site and finance a roughly 26-month build, so this suits property owners and developers, not typical small contractors.
Substantial Completion is anticipated approximately 26 months from award.
- Strict responsiveness rules. Missing or non-compliant items can get an offer rejected as non-responsive, and a partial environmental submission counts as unresponsive.
Offers that do not comply specifically and correctly in accordance with the direction contained in the RLP are at risk for a
- No extensions for late offers. Offers are due October 23, 2026 at 5:00 pm EDT and the VA says it will not extend the deadline.
We will not provide extensions for late submissions.
- Phase 1 study on a tight clock. A Phase 1 environmental study must be done within 180 days of the initial RLP due date, which costs money and time before you know if you will win.
Phase 1 Study needs to be completed within 180 days of initial RLP due date (partial submittals = unresponsive)
- Off-site improvements are on you. You must price the cost of off-site work (roads, utilities and similar) into your rent before award.
The cost of off-site improvements will be borne by the Lessor.
- Proof of financing and team after award. If requested, you must show a firm commitment of funds and your contractor and design team shortly after design starts, and VA can withhold design approval until you do.
A firm commitment of funds in an amount sufficient to perform the work.
- Lessor carries long-term duties. You stay responsible for design, construction, operation and maintenance for the full lease term, including snow removal and finishes upkeep.
THE LESSOR REMAINS SOLELY RESPONSIBLE FOR DESIGNING, CONSTRUCTING, OPERATING, AND MAINTAINING THE LEASED
- Background checks for your workers. Your staff and subcontractors with routine access to the space must pass federal identity checks.
The Lessor must comply with GSA personal identity verification requirements, identified in
- Price cap. The slide says offers cannot exceed a GSA threshold, but the amount is not given.
Offers cannot exceed the GSA Prospects Level Threshold
Read from the notice and 3 attachments. 1 not read in full.
- Fort Wayne RLP Amendment No 01.pdf
- 04 Fort Wayne Global Lease Template L100 - VA Version MAY 2026.pdf
- Fort Wayne OPC - PreBid Conference Presentation Slide Deck.pdf
- Ft. Wayne OPC - PreBid RFI Q and A.xlsx: spreadsheet: not read yet
Full brief
What they want
- Offer about 28,083 to 32,295 ANSI/BOMA Office Area (ABOA) square feet for a VA outpatient clinic on no more than two contiguous floors
- Provide 161 surface parking spaces reserved only for VA
- Price a 15-year firm term and a 20-year firm term lease (lease term up to 20 years)
- Provide a fully serviced lease with utilities, taxes and janitorial included in rent
- Build out the space using a tenant improvement allowance of $11,344,000 (lump sum)
- Deliver substantial completion about 26 months after award
- Design and build the shell and tenant improvements, with an architect and general contractor team named in the offer
- Operate and maintain the building for the lease term (maintenance, snow removal, janitorial, security level II)
- Contract type
- Real property lease (GSA Template L100 for VA, global lease), fully serviced, awarded by best-value tradeoff
- Period of performance
- Lease term up to 20 years; offerors must price both a 15-year firm term and a 20-year firm term. Lease term starts on acceptance of the space; substantial completion is expected about 26 months after award.
- Place of performance
- Fort Wayne, Indiana, within a defined Area of Consideration (north: E on Gump Rd, S on Auburn Rd, E on Hursh Rd; south: W on Saint Joe Center Rd; west: N on SR-3)
- Estimated value
- Tenant improvement allowance of $11,344,000 (lump sum). Total lease value is not stated.
- How they'll choose
- Best-value tradeoff (FAR Part 15) with price and non-price technical factors. Non-price factors together are about equal in importance to price. Present value price evaluation is done on both the 15-year and 20-year terms. The Government intends to award without discussions but reserves the right to hold them.
- Offers due
- October 23, 2026 at 5:00 pm EDT
- How to submit
- Electronic submission (email, drop box, SharePoint, etc.) to Lease Contracting Officer Jamie Thompson at James.Thompson23@va.gov, with copies to James Cassidy (James@dhcres.com) and Samantha Barr (Samantha.Barr@cushwake.com)
What they'll judge offers on
- Factor 1: Location (area of consideration and unique requirements; neighborhood, amenities and transportation; visibility and access)
- Factor 2: Technical Quality (architectural concept and building design; site characteristics and development; sustainable design and energy efficiency)
- Factor 3: Delivery Schedule (design and construction duration/CPM schedule; project management plan)
- Factor 4: Offeror's Qualifications and Past Performance (past performance; qualifications; design team and general contractor qualifications)
- Factor 5: labeled 'Delivery Schedule' on the slide, but its items are building and grounds maintenance, emergency call response, and staffing/quality control plans
- Factor 6: Socio-Economic Status, unrestricted (SDVOSB, then VOSB, then small business, then other than small)
- Price (present value, about equal in weight to all the non-price factors combined)
What to include when you submit
- Offers must include every document listed in the Offeror Proposal Compliance Matrix and all submittals in RLP section 3.01 and 4.03
- Submit GSA Form 1364 lease proposal and Form 1217, and make the Attachment 1 numbers match exactly
- All documents must be initialed and signed by the offeror's authorized signatory and consistently name the offering entity
- Cover letter must make the property easy to find (address or ten-digit grid coordinate)
- Provide a Phase 1 environmental study within 180 days of the initial RLP due date and a hydrology statement
- Provide a Cultural Resources Study report; a letter or NRHP ID number if claiming historic preference
- Show how and when the building will earn the Energy Star label and provide evidence of teaming with the general contractor and design team
- Operating costs: state on Form 1364 whether they are firm or adjust annually by CPI
- Pre-bid questions were due September 11, 2026 (passed); the Q&A is posted on SAM.gov
You must have
- Offering entity must be registered in SAM under NAICS 531120 and file the Offering Entity Acknowledgement Form
The Offering Entity must be registered in SAM and must be registered under the NAICS code for this procurement which is
- Space must be about 28,083 to 32,295 ABOA SF on no more than two contiguous floors, inside the defined Area of Consideration
Approximately 28,083 - 32,295 maximum ANSI/BOMA Office Area (ABOA) square feet.
- Site and its access routes cannot be in the 100-year flood plain
Site cannot be inside 100-year flood plain
- Phase 1 environmental study completed within 180 days of the initial RLP due date; partial submittals are unresponsive
Phase 1 Study needs to be completed within 180 days of initial RLP due date (partial submittals = unresponsive)
- Lease must score as an operating lease for the federal budget
Government cannot award a Lease if it does not score as an Operating Lease
- Evidence of teaming arrangements with the general contractor and design team
The Offeror must provide evidence of teaming arrangements with both the General Contractor and the Design
- Cultural Resources Study report required
Cultural Resources Study report required
- Meet Facility Security Level II requirements
The Lessor agrees to the requirements of Facility Security Level II attached to this Lease.
- Set-aside: none (open to all), though SDVOSB and VOSB status earns preference under Factor 6
FACTOR 6: Socio-Economic Status – Unrestricted
Not in the notice text
- The RLP itself (Sections 1 to 5, Offeror Proposal Compliance Matrix, GSA Forms 1364 and 1217) was not in the attachments, so full offer requirements and scoring weights are unknown
- The pre-bid questions and answers spreadsheet and presentation transcript were not read
- The middle of the lease template (roughly sections 3.12 to 6.08) was left out of the text
- The Agency Specific Requirements appendices (program for design, room data, floor plan) were not provided
- The GSA threshold the offers cannot exceed is not stated
- Total lease value and market rent are not stated
- Which annual rent, parking and operating cost amounts apply: the lease template is a blank form with placeholders
- Lease Contracting Officer email as shown on the slide is James.Thompson23@va.gov while the amendment is signed by Jamie Thompson; confirm in the RLP
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Key facts
- Response due
- Oct 23, 2026, 9:00 PM UTC
- Posted
- Sep 15, 2026
- Notice type
- Solicitation
- Solicitation
- 36C10F26R0047_0001
- Agency
- Department of Veterans Affairs
- Office
- Office of Construction & Facilities MGMT (36C10F)
- NAICS
- 531120
- Product/service code
- X1DB
- Business type
- Real estate & leasing
- Place of performance
- Fort Wayne, IN
- Contracting contact
- James CassidyJAMES@DHCRES.COM973.975.6000
Full notice text from SAM.gov
Pre-Bid Questions and Answers, see attachments
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