Solicitation
SHIELD,HEAT,AIRCRAF
Dept of Defense · Defense Logistics Agency · Sol. SPRTA127Q0004
Due in 28 days
AI summary Beta
Some details weren't available to this summary, so it may miss requirements. Check the attachments on SAM.gov.
DLA Aviation at Oklahoma City is asking for quotes on 4 heat shields (NSN 2840-01-017-1900NZ, P/N 4045970), an aircraft engine part made of AMS 5510 heat-resistant steel that seals and protects the #5 bearing area. It is a critical safety item used in the F100 series turbine engine, and parts go to the DLA Distribution Depot at Tinker AFB, OK, with production items due on or before 31 Dec 2028. Only sources already approved by the Air Force can win, and a first article test is required unless you qualify for a waiver. Quotes are due 6 Nov 2026.
Watch out for
- Must be an approved source before award. A new shop cannot just bid; the Air Force source approval process must be finished by award time, and the Government will not wait for it.
the Government is not required to delay the contract award to review pending Source Approval
- Critical safety item. The part is a critical safety item for a turbine engine, so quality, traceability and testing rules are strict.
This is a critical part used in the F-100 series turbine engine.
- Drawings are export-controlled. You can only view the Engineering Data List and drawings on SAM.gov if you are authorized for export-controlled data, so you may not be able to price the job without that access.
export control restrictions, the Engineering Data List (EDL) and drawings can only be obtained through
- First article test at your cost and risk. Unless waived, you must build 3 first articles (1 destroyed in testing) and anything you buy or build before approval is at your sole risk and cannot be billed under progress payments.
Before first article approval, the acquisition of materials or components for, or the commencement of production
- Key sections were not in the text provided. About 107,000 characters in the middle of the solicitation were left out, including the instructions to offerors and evaluation details, so some requirements may be missing from this brief.
- Attached data forms name a different part. The attached data list (DD 1423) and first article form (AFMC 260) refer to P/N 4054085-01, a metallic seal under another contract number, not this heat shield (P/N 4045970), so ask the buyer which forms apply.
F100 P/N 4054085-01
- First article report timeline conflicts. The clause table says the test report is due 120 days after the contract date, but the data list says 120 days after the Government approves the test plan, which changes your schedule risk.
The first article test reports shall be received at OC-ALC/ENRS 120 calendar days from the date of government approval
- Pick the right bid. You must choose Bid A (first article) or Bid B (waiver), and a wrong choice about your waiver eligibility could hurt your quote.
DO NOT QUOTE BOTH BIDS.
- Quantity may change. The buy could be anywhere from 2 to 9 units, so you must price a range and your per-unit price has to work at any quantity.
the required quantity may change, therefore, the contractor shall submit quantity ranges that
- Rated order. This is a priority-rated defense order, so you must accept and prioritize it under the Defense Priorities and Allocations System.
This is a rated order certified for national defense
Full brief
What they want
- Make 4 new-manufacture heat shields to drawing 4045970 (AMS 5510 steel); quote price breaks for a quantity range of 2 to 9 each because the count may change
- Bid A (first article route): first article test plan, first article test report, 1 sample for destructive testing, 2 samples for non-destructive testing, then 4 production units (the 2 non-destructive samples count toward the 4 if approved)
- Bid B (no first article): 4 production units, only for firms that qualify for a first article waiver; do not quote both bids
- Serial number and unique item identification (IUID) marking on each unit, built under an AS9100 quality system
- Deliver production items to DLA Distribution Depot Oklahoma, Tinker AFB, by 31 Dec 2028; first article reports go to AFLCMC/LZPED at Tinker AFB
- Invoice and send inspection and acceptance reports through Wide Area Workflow (WAWF)
- Contract type
- Firm-fixed-price supply purchase (request for quotation under simplified acquisition terms); rated order (DO-A1)
- Period of performance
- One-time buy, no option years. Production items due on or before 31 Dec 2028. With first article (Bid A): test plan about 30 days after award, test report 120 days (documents disagree on the start date), Government approval within 45 days.
- Place of performance
- Tinker AFB, OK. Ship-to is DLA Distribution Depot Oklahoma; first article reports go to AFLCMC/LZPED at Tinker AFB. Inspection and acceptance are at origin (the contractor's plant).
- How they'll choose
- Not fully stated in the text provided (Sections L and M were left out). Award goes only to an approved source. The Government may pick Bid A or Bid B, whichever is most advantageous, price and other factors considered.
- Offers due
- 2026-11-06T14:00:00-05:00 (6 Nov 2026, 2:00 PM, UTC-5)
- How to submit
- Return the quote to the issuing office in Block 5A (DLA Weapons Support at Oklahoma City, 3001 Staff Drive, Tinker AFB). Buyer is Aric Harmon, aric.harmon.1@us.af.mil, (405) 737-7621. The exact submission method is in Section L, which was not in the text provided.
What they'll judge offers on
- Qualification: must be an approved source for this part before award (pass/fail)
- Price
- Other factors, not listed in the text provided (see Sections L and M)
- Delivery: offers that do not clearly meet the required delivery period are rejected as nonresponsive
What to include when you submit
- Quote either Bid A (CLINs 0001AA through 0001AE, first article required) or Bid B (CLIN 0001AF, first article waived). Do not quote both.
- Price every line item individually, or state a ZERO DOLLAR CHARGE.
- Give quantity price breaks across the range of 2 to 9 each; the Bid B quantity should match the current need of 4 each.
- Write your proposed delivery under each line item; offers that clearly miss the required delivery period are rejected.
- Hold prices firm for 120 days.
- Fill in the contractor fill-ins (F.O.B. address and inspection location) and the qualification information in clause 52.209-1.
- If you claim a first article waiver, quote only Bid B.
- Submit a Source Approval Request as early as possible if you are not yet an approved source.
You must have
- Must already be an approved source for this part when the award is made. The Government will not wait for pending source approval requests.
offerors must be approved sources, in accordance with the Qualification Requirements clause.
- To get approved, a source submits a Source Approval Request to the AFSC Small Business Office at Tinker AFB. The qualification document asks for recent proof of making the same or a similar part, and for critical safety items the shipping documents must be within 3 years.
These documents must be from a date within three (3) years for CSI, and
- The source company profile must include a current DD Form 2345 (U.S. export-controlled data certification) or an export control license.
7.6. Element 6, DD FORM 2345 OR EXPORT CONTROL LICENSE
- Export-controlled drawings can only be viewed on SAM.gov by vendors authorized to view export-controlled data.
view only by vendors authorized to view
- New manufacture only (no surplus or reseller stock), domestic origin under Buy American / Balance of Payments, with IUID marking and serial numbers.
New Manufactured Materials / Surplus Not Allowed / Critical Safety Item / Early Delivery Accepted / IUID Required
- AS9100 listed as the higher-level contract quality standard on each line item.
Quality Assurance: Higher Level Contract Quality Requirements
- Active SAM.gov registration with an electronic business point of contact, and WAWF registration for invoicing.
Have a designated electronic business point of contact in the System for Award Management
- Cybersecurity clauses apply: safeguarding covered defense information and a NIST SP 800-171 DoD assessment.
252.204-7020 NIST SP 800-171 DOD ASSESSMENT REQUIREMENTS (NOV 2023)
- No set-aside. Open to businesses of any size. The NAICS code is 336412 with a 1,500 employee size standard.
SIZE STD: 1,500
Not in the notice text
- Instructions to offerors and the evaluation factors in Sections L and M (about 107,000 characters in the middle of the solicitation were left out), including exactly how to submit the quote
- The engineering drawing 4045970 and Engineering Data List, which are export-controlled
- The first article test requirements document LPF-QAR-003, which the solicitation says is attached but was not in the text
- Which attached forms actually apply to this part, since the attached data list and first article form name P/N 4054085-01
- The estimated contract value and any previous prices or incumbent
- How long source approval takes and which companies are already approved
- Contractor fill-ins such as the F.O.B. address and inspection location
Is this a fit for your business?
Create a free accountFedReady checks notices like this against your business profile, tracks deadlines, and alerts you to new matches. Creating an account is free.
Key facts
- Response due
- Nov 6, 2026, 7:00 PM UTC
- Posted
- Oct 7, 2026
- Notice type
- Solicitation
- Solicitation
- SPRTA127Q0004
- Agency
- Dept of Defense · Defense Logistics Agency
- Office
- DLA Aviation at Oklahoma City, Ok
- NAICS
- 336412
- Product/service code
- 2840
- Business type
- Aircraft, ship & vehicle parts
- Place of performance
- Tinker AFB, OK
- Contracting contact
- Aric Harmonaric.harmon.1@us.af.mil
- Versions
- 2 (amended since first posted)
Full notice text from SAM.gov
NSN: 2840010171900NZ PN: 4045970 AMC: 1C
Similar open opportunities
- Housing, ProportionerDLA Land and Maritime plans a firm-fixed-price RFP for 171 Housings, Proportioner (NSN 2915-012681594), as a single contract with direct delivery.
- 05F | C/KC-135 | COUPLING, FLEXIBLEThe Defense Logistics Agency (DLA Aviation) plans an unrestricted, 3-year indefinite quantity contract for a flexible coupling (insulation blanket) used on C/KC-135 aircraft,…
- RCU - KGX- 40A,AIRC, IN REPAIR/MODIFICATION OFNAVSUP Weapon Systems Support (Navy) plans a sole source buy tied to NSN 7R-1680-015855376-P8, quantity 2 each, delivered FOB origin.
- 05F | C/KC 135 | TRANSDUCER, FUEL CONTROLDLA Aviation plans an unrestricted indefinite quantity contract for fuel control transducers (NSN 2915-011955293) for C/KC-135 aircraft, about 80 per year over a 2-year base with…
- Disconnect Assembly LowerDLA Land and Maritime plans a single firm-fixed-price contract for Disconnect Assembly Lower (NSN 1660010350628), with an estimated 79 to 150 each and no options.