Combined Synopsis/Solicitation
Santa Cruz Outpatient Clinic, New Procurement Lease Package
Department of Veterans Affairs · Sol. 36C24W26R0077
Due in 18 days
AI summary Beta
This summary was written for another version of this notice. Check what changed on SAM.gov.
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The VA wants to lease a new outpatient clinic (a Community-Based Outpatient Clinic, or CBOC) in the Santa Cruz, California area to replace its current one. The landlord must supply 13,000 to 15,500 usable square feet in an existing or newly built building, plus up to 55 secured parking spaces, on a 15-year firm (20-year full) or 20-year firm lease. This is a full and open competition (no set-aside) judged on best value. Offers are due October 26, 2026, 5:00 PM Pacific.
Watch out for
- Requires a building or site and major financing. You must offer a specific qualifying property (or build one) in a tight area and carry roughly $10M-$12M of build-out plus a 15-20 year lease, so this is a real estate play, not a services contract.
1.02: Lease Term – Two scenarios: 20 years full term, 15 firm; 20-year firm
- Key requirements document must be requested. The 427-page Agency Specific Requirements (Exhibit 5) is not on SAM.gov and must be requested from the broker; it was not available for this brief, so the detailed build-out rules are unseen.
RLP Exhibit 5 – Agency Specific Requirements – is too large to post to SAM.gov.
- Must price both lease terms or risk rejection. Pricing only one of the two lease-term alternatives can make the offer non-responsive.
alternates listed above in order to be considered responsive.
- Environmental, historic and zoning risks. VA can reject an offer if its NEPA or historic preservation review does not support the project, and the offeror must pay for a Phase I ESA and any extra studies.
a proposal may be rejected if the NEPA analysis
- Conditional offers can be rejected. Declining to provide anything VA asks for (such as janitorial or landscaping) makes the offer conditional and rejectable.
VA reserves the right to reject conditional offers.
- Many strict paperwork rules. Every page must be initialed, forms must match exactly, and dozens of forms and plans are required across five volumes, so small errors can hurt the offer.
Initial every page of the entire offer. Make sure all forms requiring
- Conflicting due dates in the file. The original RLP and some forms still say September 30, 2026, but Amendment 1 and the SAM deadline say October 26, 2026; treat the later amended date as controlling and confirm with the contracting officer.
MONDAY, OCTOBER 26, 5:00 PM PDT.
- Strict site rules. No structured or split parking, no flood plain, no nearby marijuana shops, firearms sellers, railroads or flight paths, and space must be near amenities and two or more bus lines, which narrows usable properties.
Parking must be on-site and adjacent to the building.
- Inconsistent factor numbering. The O&M acknowledgement form refers to Factor 5 while the evaluation lists the O&M plan as Factor 3, so check the full RLP for the correct factor.
Read from the notice and 12 attachments. 26 not read in full.
- 01. GSA Template 3516 - Solicitation Provisions DEC 2025.pdf
- AMENDMENT No. 1 RLP 36C24W26R0077- signed.pdf
- 36C24W26R0077.docx
- 0 - Santa Cruz - RLP - 36C24W26R0077 003.pdf
- Santa Cruz - RLP Amendment No 2.pdf
- Santa Cruz - Pre-bid Conference Transcript.pdf
- Santa Cruz - Pre-bid Presentation.pdf
- PRE-BID Conference Information.pdf
- 04. Santa Cruz - Draft Lease.pdf
- 06. Security Requirements FSL Secutity Level II.pdf
- 11. Past Performance List of References_FEB 2026.docx
- 16. Operations and Maintenance Plan Acknowledgement_FEB 2026.pdf
- 03. Offeror Compliance Matrix FEB 2026.xlsx: spreadsheet: not read yet
- 05. Agency Specific Requirements.pdf: too large
- 17. Cert and Commitment of Energy Performance_FEB 2026.pdf: over the file limit for one brief
- 19. Representation Regarding Certain Telecomm - FAR 52.204-24.pdf: over the file limit for one brief
- 20. GSA Template 3517B - General Clauses_April 2026.pdf: over the file limit for one brief
- 21. VA Handbook 6500.6 - Contract Security_MAR 2010.pdf: over the file limit for one brief
- 04.A Lease Appendix - Broker Project MAY 2026.pdf: over the file limit for one brief
- 04.B Lease Appendix - CA Tax MAY 2026.pdf: over the file limit for one brief
- 04.C Lease Appendix - New Construction MAY 2026.pdf: over the file limit for one brief
- 04.D Lease Appendix - Net of Utilities MAY 2026.pdf: over the file limit for one brief
- 23. RLP Exhibit - Broker Project MAY 2026.pdf: over the file limit for one brief
- 24. RLP Exhibit - New Construction MAY 2026.pdf: over the file limit for one brief
- 25. RLP Exhibit - Net of Utilities MAY 2026.pdf: over the file limit for one brief
- 15. GSA Form 12000 - Prelease FPLS Evaluation - Part A or Part B.docx: over the file limit for one brief
- 00. No Proposal_Market Response Form_MAR 2026.pdf: over the file limit for one brief
- 02. Pre-bid Registration Form - FEB 2026.pdf: over the file limit for one brief
- 07. GSA Form 1217 - Lessor's Annual Cost Statement.pdf: over the file limit for one brief
- 08. GSA Form 1364 - Attachment No. 1.xlsx: spreadsheet: not read yet
- 09. GSA Form 1364 - Proposal to Lease Space.pdf: over the file limit for one brief
- 10. VA Form 10091 - FSC Vendor File Request.pdf: over the file limit for one brief
- 12. Past Performance Questionnaire - PPQ_FEB 2026.docx: over the file limit for one brief
- 13. GSA Standard Form 330 - Architect Engineer Qualifications.pdf: over the file limit for one brief
- 14. GSA Form 527 - Contractors Qualifications.pdf: over the file limit for one brief
- 18. Offering Entity Acknowledgement Form.pdf: over the file limit for one brief
- 26. Seismic Offer Forms.pdf: over the file limit for one brief
- 22. DOL County Wage Determination CA20260018.pdf: over the file limit for one brief
Full brief
What they want
- Lease 13,000-15,500 ABOA square feet (usable office area) of contiguous clinic space, not more than 20,000 rentable square feet, on no more than two contiguous floors
- Space inside the delineated Santa Cruz area (reaches Scotts Valley, Capitola, Soquel and the coast), in an existing building or new construction
- Up to 55 secured, lit, on-site surface parking spaces reserved for VA (or more if local code requires), plus a loading area for box trucks
- Price two lease-term options: 20-year full term with 15 years firm, and 20-year firm
- Build out the space to VA specifications (a tenant improvement allowance of $10.4M-$12.4M is stated) and meet Facility Security Level II security, seismic, accessibility, fire/life-safety and Energy Star requirements
- Run the building for 15-20 years: janitorial (including clinical areas), landscaping, maintenance, waste and recycling, and a building superintendent or local representative
- Occupancy within 12 months of award for existing space, 18 months for new construction
- Contract type
- Real property lease (Request for Lease Proposals), full-service lease net of utilities: VA pays its own utilities, the landlord pays everything else
- Period of performance
- Two pricing options: 20-year full term with 15 years firm, or 20-year firm. Space must be ready within 12 months of award (existing building) or 18 months (new construction)
- Place of performance
- Santa Cruz, CA area, inside a defined area bounded roughly by Granite Creek Road, Highway 17 and Scotts Valley to the north and east, and the Pacific Ocean to the south
- Estimated value
- No total contract value stated. Tenant improvement allowance is $10,400,000-$12,400,000 ($800.00 per ABOA SF)
- How they'll choose
- Best value tradeoff. Technical factors together are significantly more important than price. Prices are compared on a present value cost per ABOA square foot (5 percent discount rate).
- Offers due
- October 26, 2026, 5:00 PM Pacific Time (8:00 PM Eastern), per Amendment 1. SAM response deadline field: 2026-10-26T17:00:00-07:00
- How to submit
- Email to J.P. Niega, Lease Contracting Officer (JohnPaul.Niega@va.gov) and Caitlin Cunningham, broker at ISI Professional Services (CCunningham@isiwdc.com)
What they'll judge offers on
- Factor 1 - Technical Quality: architectural concept and building design; quality of site characteristics and development; sustainable design and energy efficiency
- Factor 2 - Offeror's Qualifications and Past Performance: past performance; qualifications; design team and general contractor qualifications; project management plan
- Factor 3 - Operations and Maintenance Plan: interior and exterior maintenance; routine emergency calls and response times; staffing, administrative procedures and quality control plan
- Factor 4 - Socio-economic Status: SDVOSB, then VOSB, then small business, then other than small business
- Price (present value price evaluation), less important than the technical factors combined
What to include when you submit
- Standalone cover page, then a Proposal Compliance Matrix (Exhibit 3) used as the checklist
- Volume I.A: technical evaluation for Factors 1 to 3 (test fit or conceptual design, floor plan, parking plan, fire/life-safety info, past performance references and questionnaires, SF-330, GSA Form 527, project management plan, operations and maintenance plan and acknowledgement)
- Volume I.B: Factor 4 socio-economic documents (SAM printout, SBA VetCert for SDVOSB/VOSB, or a subcontracting plan if not small), labeled Factor 4 - Socio-Economic Status
- Volume II: price proposal and financial capability, including GSA Form 1364 and its Excel attachment (one set for each lease-term option, so two versions), GSA Form 1217, VA Form 10091, broker commission agreement, financial plan and evidence of funding
- Volume III: NEPA and NHPA submittals, including flood plain status, seismic compliance, hazardous conditions disclosure and, for new construction or major ground disturbance, a Cultural Resources Study Report
- Volume IV: offering entity form, ownership evidence, proof of signing authority, legal property description, conflict of interest, telecom representation (FAR 52.204-24)
- Initial every page of the offer and sign all forms that need a signature
- Sign and return Amendments 1 and 2 with the offer
- Use the same entity name, square footage and parking counts on every form
You must have
- Open to all businesses (unrestricted). The offering entity must be registered in SAM under NAICS 531120 and must be the same entity named throughout the proposal.
The offering entity must be registered in SAM under the proper NAICS
- Offered space must be inside the delineated Santa Cruz area of consideration
The Government requests Space in an area bounded as follows:
- Space, VA parking and the entrance and exit road cannot be in the FEMA 100-year flood plain
Lease will not be awarded for a site within the 100-year flood zone
- Provide a Phase I Environmental Site Assessment at the Contracting Officer's direction and address any recognized environmental conditions it finds
Offeror must provide a Phase I ESA
- Space size and parking: 13,000-15,500 ABOA SF, no more than 20,000 RSF, on no more than two contiguous floors with on-site surface parking (no structured parking, no split site)
13,000-15,500 ABOA SF; not to exceed 20,000 RSF
- Facility Security Level II: landlord must provide intrusion detection, physical access control, video surveillance, nurse call and public address systems
This facility is FSL II
- Offering entity name may not include federal agency names or acronyms such as VA or GSA
Offeror may not use Federal agency name(s) and/or acronym(s)
- If not a small business, submit a small business subcontracting plan with the initial offer. Veteran or small business status credit needs SAM and SBA VetCert proof.
Submit with its initial offer a VA Federal Supply Schedule (FSS) Small Business Subcontracting Plan that complies
Current contractor
No named incumbent. The presentation describes a new CBOC replacing the current Santa Cruz clinic, but the current landlord is not identified.
Not in the notice text
- Full submission instructions, page limits and format rules in RLP Section 3 (the middle of the RLP text was cut off)
- Full evaluation criteria and weights for Factors 1 to 3 and relative order of price (only the factor list is available)
- Contents of the 427-page Agency Specific Requirements (Exhibit 5), Room Data Matrix and Lease Design Narrative
- Most of the draft lease terms (rent adjustments, termination rights, construction process, penalties)
- Whether HUBZone price preference or other award preferences apply (RLP 4.02 not visible)
- Pricing forms, GSA Forms 1364 and 1217, compliance matrix, wage determination CA20260018 and general clauses were not provided
- Answers to offeror questions (RFIs were due September 25, 2026; responses are posted separately on SAM.gov)
- Total expected lease value (only the tenant improvement allowance range is stated)
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Key facts
- Response due
- Oct 27, 2026, 12:00 AM UTC
- Posted
- Oct 6, 2026
- Notice type
- Combined Synopsis/Solicitation
- Solicitation
- 36C24W26R0077
- Agency
- Department of Veterans Affairs
- Office
- Rpo West (36C24W)
- NAICS
- 531120
- Product/service code
- X1DB
- Business type
- Real estate & leasing
- Place of performance
- Santa Cruz, CA
- Contracting contact
- Catlin Cunningham, BrokerCCunningham@isiwdc.com(202) 263-0861
- Versions
- 8 (amended since first posted)
Full notice text from SAM.gov
AMENDMENT # 03 RLP # 36C24W26R0077 Santa Cruz, CA 1. The purpose of this amendment is to (a) provide responses to Requests for Information (RFIs) and (b) revise the area table in the Agency Specific Requirements (ASR). 2. ASR Section 1.1, Conceptual Plan/Area Table, is hereby deleted in its entirety and replaced with the following attachment: Attachment: AreaTable1.1_Rev1_093026 3. The following attachment is provided in support of the response to RFI No. 6: Attachment: ConceptualFloorPlanWithEPowerLocations_093026 4. The due date for receipt of Initial Offers remains October 26, 2026, at 5:00 PM PDT. October 6, 2026 AMENDMENT #02. Acknowledgemnent, Pre-Bid conference slides and transcript upoaded to attachments. 1. VA has uploaded the slide deck and transcript of the pre-bid conference held on September 3, 2026. 2. Written Requests for Information (RFIs) from offerors shall be submitted no later than 5:00 pm Eastern Time, September 25, 2026. RFIs shall be submitted via e-mail to: JP Niega, Lease Contracting Officer (JohnPaul.Niega@va.gov) Caitlin Cunningham, Broker.ISI Professional Services (CCunningham@isiwdc.com) VA will post Responses to RFIs on SAM.gov PRE-BID CONFERENCE SCHEDULED FOR SEPTEMBER 3RD, INFORMATION TO JOIN THE CONFERENCE. Join: https://gov.teams.microsoft.us/meet/992521645450?p=QbHCXLjM83P3icxQaL Meeting ID: 992 521 645 450 Passcode: 4oh99x5L For additional information contact : Caitlin Cunningham, Sr. Program Manager Phone: 202-263-0861 - Email: ccunningham@isiwdc.com NOTE: Amendment #01. "OFFERS DUE BY DATE" HAS BEEN EXTENDED TO CTOBER 26, 2026. Amendment #1 has been added to the attachments. PLEASE SEE ATTACHMENTS. Important Pre-bid Conference Information: The U.S. Department of Veterans Affairs (VA) hereby issues Request for Lease Proposal (RLP) No. 36C24W26R0077. VA will be holding a Pre-Bid Conference on September 3, 2026, at 4:00 p.m. Eastern Time. Registration for the Pre-Bid Conference is required per Exhibit 2 to the RLP and must be submitted by 12:00 p.m. Eastern Time on September 2, 2026. Questions/Requests for Information regarding the RLP must be submitted in writing no later than September 3, 2026, 4:00 p.m., Eastern Time. RLP Exhibit 5 – Agency Specific Requirements – is too large to post to SAM.gov. Offerors must contact VA’s Broker, Caitlin Cunningham, ISI Professional Services, at CCunningham@isiwdc.com in order to receive a copy. .
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