Solicitation
SEAL,METALLIC,AIRCR
Dept of Defense · Defense Logistics Agency · Sol. SPRTA127Q0005
Due in 28 days
AI summary Beta
Some details weren't available to this summary, so it may miss requirements. Check the attachments on SAM.gov.
DLA (Defense Logistics Agency) in Oklahoma wants to buy about 22 metallic carbon seals (NSN 2840-01-316-9945NZ, part number 4054085-01) used inside the bearing compartment of F100 jet engines. The quantity could range from 6 to 36, delivered to the DLA depot at Tinker AFB, Oklahoma by 21 June 2027. This is an open-to-all request for quotation (no set-aside), but only government-approved sources can be awarded, and first article testing is required unless waived.
Watch out for
- Must be an approved source first. If your company is not already approved for this part, the source approval process (technical data, production documents, proof of past manufacture) is slow and the Government will not hold the award for it.
contract award to review pending Source Approval Requests (SARs).
- Critical safety item. This is a critical part for the F100 engine, so quality, traceability and testing requirements are strict and mistakes carry serious consequences.
This is a critical part used in the F100 series turbine engine.
- First article testing is costly and slow. Bid A needs a test plan (about 45 days for approval), three sample parts including one destroyed in testing, and a report within 120 days of plan approval; failing or being late counts as default.
NOTE: The first article test reports shall be received at OC-ALC/ENRS, 120 calendar days from the date
- Production before approval is at your risk. Money spent on materials or production before first article approval is at the contractor's risk and cannot be billed on progress payments or termination claims.
the balance of the contract quantity is at the sole risk of the Contractor.
- Export-controlled drawings. You cannot see the drawings without export-control authorization, so you cannot judge the work or price accurately before you are cleared.
export control restrictions, the Engineering Data List (EDL) and drawings can only be obtained through
- Quantity may change. The buy is 22 now but could be anywhere from 6 to 36, so you must price quantity ranges and manage cost risk.
However, the required quantity may change, therefore, the contractor shall submit quantity ranges that
- Evaluation and submission sections not visible. Sections L and M, which the RFQ says explain how offers are evaluated, were cut off from the text provided, so the full evaluation rules and quote format are unknown.
- Do not quote both bids. Quoting Bid A and Bid B together breaks the instructions; pick the one that matches your first article waiver status.
DO NOT QUOTE BOTH BIDS.
Full brief
What they want
- Manufacture and deliver about 22 each (minimum 6, maximum 36) of the metallic aircraft seal, part number 4054085-01, new manufacture only, surplus not allowed
- Bid A (first article required): a first article test plan, a test report, 3 first article units (1 destroyed in testing, 2 non-destructive), then the production units
- Bid B (no first article): production units only, for firms that qualify for a first article waiver. Quote Bid A or Bid B, not both
- Mark each part with an item unique identifier (IUID) and meet the AS9100 or ISO 9001 quality standard listed on each line
- Package to military standards (MIL-STD-2073-1 and MIL-STD-129) and ship to the DLA Distribution Depot Oklahoma, Tinker AFB, using Wide Area Workflow (WAWF) for receiving reports and invoices
- Deliver production units on or before 21 JUN 2027
- Contract type
- Firm fixed price; request for quotation (SF 18) using simplified acquisition terms (FAR 52.213-4); a rated order (DO-A1)
- Period of performance
- Single delivery of the production quantity on or before 21 JUN 2027. First article test report is due 120 calendar days after the Government approves the test plan. No option years stated
- Place of performance
- Deliver to DLA Distribution Depot Oklahoma, Tinker AFB, OK. Delivery terms are F.O.B. origin (shipping point)
- How they'll choose
- Not fully stated in the text provided (Sections L and M were not included). The notice says the Government may pick Bid A or Bid B, whichever is most advantageous, considering price and other factors. Only sources that have completed qualification (source approval) will be evaluated for award
- Offers due
- 6 NOV 2026, close of business (SAM.gov lists 2026-11-06 14:00, UTC-05:00)
- How to submit
- Send the quotation to the issuing office in Block 5A: DLA Weapons Support at Oklahoma City, DLR Procurement Operations (AO), 3001 Staff Drive, Tinker AFB OK 73145-3070. Buyer is Aric Harmon, aric.harmon.1@us.af.mil, (405) 737-7621. The exact method (email or portal) is not clear in the text provided
What they'll judge offers on
- Price
- Other factors (not listed in the text provided)
- Approved-source (qualification) status, which is required before award
What to include when you submit
- Return the completed SF 18 (signed, with CAGE code); if you cannot quote, say so on the form and return it
- Quote either Bid A (first article required, CLINs 0001AA to 0001AE) or Bid B (no first article, CLIN 0001AF), never both
- Price every line item individually or mark it 'ZERO DOLLAR CHARGE'
- Give quantity price ranges that fit the minimum of 6 and maximum of 36 each
- Hold your prices firm for 120 days
- Fill in the contractor's F.O.B. address and the inspection address where the schedule asks
- Attach any representations and certifications that are required
- Provide evidence of qualification (source approval) before award, since the Government will not wait for pending approvals
You must have
- Must already be an approved (qualified) source for this part before award; the Government will not wait for pending source approval requests
offerors must be approved sources, in accordance with the Qualification Requirements clause.
- Source approval needs a company profile with a valid quality certificate: ISO 9001, AS9100 or NATO AQAP-2070
Provide one of the following QAC with a valid expiration date: ISO 9001, AS9100,
- Valid DD Form 2345 (U.S. or Canada) or an export control license, needed to see and use the export-controlled drawings
ELEMENT 6. DD Form 2345 or Export Control License
- Be authorized to view export-controlled technical data; drawings are only available through SAM.gov to authorized vendors
export control restrictions, the Engineering Data List (EDL) and drawings can only be obtained through
- Pass first article testing, unless you qualify for a waiver (production of same or similar articles in the last 36 months, or you are the prime contractor)
First Article (FAT) Testing is required for this requirement.
- Meet the higher-level contract quality standard (AS9100 or ISO 9001, per line item)
Quality Assurance: Higher Level Contract Quality Requirements
- Keep an active SAM registration (System for Award Management)
52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (OCT 2018)
- Supply domestic-origin items (Buy American Act applies)
Supplies are of domestic origin unless otherwise indicated by quoter.
Current contractor
No incumbent is named. The notice names Pratt & Whitney as the prime contractor (exempt from first article testing), and CAGE codes 52661 and 75370 are listed as manufacturers for part number 4054085-01.
Not in the notice text
- Sections L and M: exact evaluation factors, their order of importance, and quote format (the middle of the RFQ was left out)
- How exactly to submit the quote (email, portal or mail) and whether any page limits apply
- Government estimate or price; none is stated
- Delivery date for the first article test plan and units (set by DD Form 1423 data lists that were not in the text)
- Full contract clauses and any attachments beyond the cut-off point, including drawings and the engineering data list (export controlled)
- How long source approval takes and whether your company is already on the approved source list
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Key facts
- Response due
- Nov 6, 2026, 7:00 PM UTC
- Posted
- Oct 7, 2026
- Notice type
- Solicitation
- Solicitation
- SPRTA127Q0005
- Agency
- Dept of Defense · Defense Logistics Agency
- Office
- DLA Aviation at Oklahoma City, Ok
- NAICS
- 336412
- Product/service code
- 2840
- Business type
- Aircraft, ship & vehicle parts
- Place of performance
- Tinker AFB, OK
- Contracting contact
- Aric Harmonaric.harmon.1@us.af.mil
Full notice text from SAM.gov
NSN: 2840013169945NZ PN: 4054085-01 AMC: 1C
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