Sources Sought
Dosimetry Badge Service
Department of Veterans Affairs · Sol. 36C25626Q1323
Due in 11 days
AI summary Beta
The VA's Michael E. DeBakey Medical Center in Houston, TX wants a company to supply radiation dosimetry badges (worn by staff to measure radiation exposure) and the lab service to read them and report results. This is only a Sources Sought notice (market research), not a solicitation, and the planned contract is a base year starting 1 January 2027 plus four option years.
Watch out for
- NVLAP accreditation required. Only labs accredited under NVLAP can be considered, so a small business without this accreditation (or a partnership with an accredited lab) cannot compete.
Bids will be considered only from vendors who are NVLAP
- Sources Sought only, not a bid request. No solicitation exists yet, so you cannot submit a price offer now; a response only helps the VA decide how to buy.
SOLICITATION EXISTS AT THIS TIME.
- Long 5-year commitment with fast response times. The vendor must deliver reports within ten days, support same-day emergency processing, and call the VA within 24 hours of high readings, at the vendor's cost.
F. The vendor shall notify this facility within twenty-four (24) hours when a monthly
- Slow payment schedule. Payments are made quarterly in arrears, so a small business must cover costs for up to three months before being paid.
payments shall be processed QUARTERLY, in arrears, upon receipt of a
- Mandatory attachments in RFI response. Missing answers or documents make the response non-responsive, which could leave you out of the market research.
Answers that are not provided shall be considered non-responsive to the RFI:
Read from the notice and 1 attachment.
- Sources Sought Notice Dosimetry Badge Services-36C25626Q1323.pdf
Full brief
What they want
- Supply and ship radiation dosimetry badges each wear period: clip-on whole-body (Type I) and ring (Type II) types
- Estimated volumes listed: 1,500 monthly badges, 180 monthly ring badges, 2,000 quarterly badges, 120 quarterly neutron badges
- Analyze returned badges and send dose reports (similar to NRC Form 5) within ten days of receipt, with same-day emergency processing
- Notify the VA within 24 hours when monthly or quarterly exposure limits are exceeded
- Provide online account access with bar-code scanning, spare badge assignment, return tracking and electronic data download
- Estimate doses for missing badges, provide fetal dose monitoring, termination reports and Form 5 annual reports
- Name a physicist for consultation and keep archival storage of exposure records
- Contract type
- Not stated. This is a Sources Sought / RFI; a solicitation is expected later.
- Period of performance
- 5 years starting 1 January 2027: base year (1 Jan to 31 Dec 2027) plus 4 option years (2028, 2029, 2030, 2031)
- Place of performance
- Michael E. DeBakey VA Medical Center, 2002 Holcombe Blvd, Houston, TX 77030
- Offers due
- RFI responses due 13:00 Central Time (CST), Monday, October 19, 2026. Questions due by 10:00 am CST, October 12, 2026.
- How to submit
- Email to Oney.kelly@va.gov with the subject line: MEDVAMC Dosimetry Badges Service
- Page limits
- 8.5 x 11 inches, 12-point font, 1-inch margins, Microsoft Word format; no page limit on the answers to items 3(a) to 3(f)
What to include when you submit
- Answer all of questions 3(a) to 3(f); unanswered questions are treated as non-responsive
- Attach documentation showing where the items are manufactured
- Attach documentation on whether the manufacturer is a small or large business and Non-Manufacturer Rule compliance
- Attach an authorized distributor letter showing access to original manufacturer parts
- Give contact name, address, phone, email, business size and DUNS number
- State whether you are a small business, SDVOSB, VOSB, HUBZone or 8(a) with the right NAICS code, with proof
- List any GWAC, GSA Schedule, IDIQ or BPA contract numbers you hold
- Include estimated market pricing with your response
You must have
- Must be NVLAP (National Voluntary Laboratory Accreditation Program) accredited/certified for dosimetry and established in the radiation dosimetry business
Bids will be considered only from vendors who are NVLAP
- Contracting officer must judge the vendor financially responsible with proven reliability, accuracy, experience, facilities, equipment and personnel
financially responsible and able to show evidence of their
- Vendor must name a physicist responsible for the technical work who is available for consultation
The vendor will include the name of the physicist responsible for the technical
- Authorized distributor letter required; the VA does not accept grey market items
The VA does not accept grey market items and therefore the Vendor must attach
Not in the notice text
- Whether the future solicitation will be set aside for small business (the notice lists no set-aside and the size standard is left blank)
- Estimated contract value or price ranges
- Contract type and award method for the future solicitation
- Solicitation release date
- Current or previous contractor
- The 'specifications by the Michael E. DeBakey VA Medical Center' are referenced but not provided
Is this a fit for your business?
Create a free accountFedReady checks notices like this against your business profile, tracks deadlines, and alerts you to new matches. Creating an account is free.
Key facts
- Response due
- Oct 19, 2026, 6:00 PM UTC
- Posted
- Oct 6, 2026
- Notice type
- Sources Sought
- Solicitation
- 36C25626Q1323
- Agency
- Department of Veterans Affairs
- Office
- 256-Network Contract Office 16 (36C256)
- Set-aside
- No Set aside used
- NAICS
- 334513
- Product/service code
- Q522
- Business type
- Electrical & electronic components
- Place of performance
- Houston, TX, 77030
- Contracting contact
- Oney kellyOney.kelly@va.gov7133502940
Full notice text from SAM.gov
Request for Dosimetry Badege Service
Similar open opportunities
- RECEIVER-TRANSMITTE, IN REPAIR/MODIFICATION OFNAVSUP Weapon Systems Support (Navy) plans a sole source repair or modification of one receiver-transmitter unit.
- CIRCUIT BREAKERNAVSUP Weapon Systems Support (Navy) plans a sole source purchase of 3 circuit breakers.
- POWER INPUT CABLENAVSUP Weapon Systems Support plans a sole source purchase of 5 power input cables (NSN 1R-5995-016912189-BL, reference 4222AS0166-01), delivered FOB Origin.
- CIRCUIT CARD ASSEMB, IN REPAIR/MODIFICATION OFNAVSUP Weapon Systems Support plans a sole-source repair of 14 circuit card assemblies (NSN 7R-5998-016779794-CC), delivered FOB Origin.
- Add of two (2) Part Numbers to Existing Delivery Order (DO) SPRRA226F0092The Defense Logistics Agency (DLA Aviation, Huntsville, AL) plans to add two cable assemblies for the Bradley Fighting Vehicle IBAS system to an existing delivery order.