Solicitation
IL - Chautauqua and Emiquon National Wildlife Refu
Department of the Interior · Departmental Offices · Sol. 140FF027Q0001
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The U.S. Fish and Wildlife Service wants a contractor to spray herbicide on about 375 acres at the Chautauqua and Emiquon National Wildlife Refuges in Illinois, targeting invasive aquatic primrose and small trees on levees and moist-soil units. It is a total small business set-aside, priced as a firm-fixed unit price per acre, with work in spring and summer 2027 (period 05/10/2027 to 09/10/2027).
Watch out for
- Mismatched labels in the solicitation. Page headers read 'WI-TREMPEALEAU NWR Basal Bark Herbicide Treatment' even though this is an Illinois foliar spray job, so confirm with the Contracting Officer that the documents are right.
Basal Bark Herbicide Treatment
- Acreage may change. The 375 acres is only an estimate, and the Government may award more or fewer acres based on funding and your per-acre price.
The Government estimates that 375 acres will be treated but may award a
- Wetland and aquatic work. Spraying primrose in water that may be over 2 feet deep and trees in moist-soil units takes specialized aquatic-approved equipment and access, and the Government gives only site orientation and maps.
Application will target aquatic primrose (Ludwigia peploides) on Chautauqua NWR.
- Product approval and licensing on you. You pick the herbicide and surfactant but must get refuge approval first and work out which applicator licenses and permits apply, with no list given.
approved by the Refuge point of contact prior to application.
- Service Contract Act wages apply. Labor must be paid at least the Service Contract Act wage determination rates; the wage determination file could not be read, so you must pull the rates from SAM.gov before pricing.
52.222-41 Service Contract Labor Standards. (AUG 2018)
- Tight seasonal windows. Primrose must be treated by late spring and trees by mid-to-late summer, so weather or water levels could squeeze the schedule.
Herbicide application to trees shall be completed in mid-late summer, no later than September 10, 2027.
- No drone application. Funds cannot be spent on covered drones (UAS), so aerial drone spraying appears to be ruled out.
Funds will not be expended on covered UAS, as defined in OPM-11
- Site visit only by arrangement. A visit is optional and must be arranged with the technical contact, and questions are due at the same time as quotes, so there is little room to ask.
**QUOTES AND QUESTIONS SHALL BE EMAILED TO:
Read from the notice and 2 attachments. 1 not read in full.
- Sol_140FF027Q0001.pdf
- A04_-_Statement_of_Work_-_Herbicide_EMQ_CHQ.pdf
- B03_-_Service_Contract_Act_WD___2015-5049_-_Rev_33.pdf: scanned PDF: no text to read
Full brief
What they want
- Apply foliar herbicide to about 375 acres across multiple treatment areas on Chautauqua and Emiquon refuges
- Treat aquatic primrose (Ludwigia peploides) at Chautauqua, in some places in water deeper than 2 feet, by June 25, 2027
- Treat willow, cottonwood and silver maple trees under 15 feet tall along levees and in moist-soil unit interiors by September 10, 2027
- Use an aquatic glyphosate and surfactant, with the products approved by the refuge point of contact before use
- Supply all labor, equipment, fuel, herbicide, surfactant and water, and clean equipment before entering the site to avoid spreading weed seeds
- Hold all federal, state and local licenses, certifications and permits needed for your method of application
- Contract type
- Firm-fixed-price order (RFQ, commercial services) priced per acre
- Period of performance
- 05/10/2027 to 09/10/2027; primrose treatment by June 25, 2027 and tree treatment by September 10, 2027; a 6-month extension of services (FAR 52.217-8) may be used
- Place of performance
- Chautauqua and Emiquon National Wildlife Refuges, Illinois River National Wildlife and Fish Refuge Complex (c/o 19031 East County Road 2110N, Havana, IL 62644); the SAM.gov place of performance field is blank
- How they'll choose
- Best-value tradeoff of price and other factors
- Offers due
- October 15, 2026, 3:00 PM Central (Block 8 shows '10/15/2026 1500 CD')
- How to submit
- Email to Contracting Officer Dana Arnold at dana_arnold@ios.doi.gov
What they'll judge offers on
- Technical Approach (herbicide methods, equipment, products, drift control, ability to finish within treatment windows)
- Technical Experience (up to three similar completed projects with customer contacts)
- Past Performance (from submitted projects, CPARS or other information; no record is neither favorable nor unfavorable)
- Price (firm-fixed price per acre and total for 375 acres)
What to include when you submit
- Questions go to the same email address by the same date and time
- Submit the quote on the attached SF 1449 or on company letterhead
- Give a firm-fixed price per acre and an extended total for 375 acres (the quote form has blanks for both)
- Include solicitation number, company name, address, phone, SAM UEI, point of contact, and any subcontractor
- Include a statement on agreement with the solicitation terms and conditions
- For technical experience, list up to three projects with customer name and email, period of performance, brief description and relevance
- Complete the representations and certifications, keep SAM registration current, and register for the Treasury Invoice Processing Platform (IPP) after award
- Keep prices firm for 60 calendar days
You must have
- Small business (total small business set-aside), NAICS 115112
- Active SAM registration with a Unique Entity Identifier (UEI)
SAM.GOV UNIQUE ENTITY IDENTIFIER (UEI):
- All federal, state and local licenses, certifications and permits needed for your application method; specific licenses are not named
Contractor is responsible for complying with all applicable federal, state, and local regulations
- Recent, relevant experience on up to three similar projects
recent and relevant experience on up to three completed or
Not in the notice text
- Service Contract Act wage rates (the wage determination PDF is a scan that could not be read)
- Specific pesticide applicator licenses or certifications required
- Number and exact locations of treatment areas (a map figure is referenced but not readable)
- Estimated contract value or budget
- Whether the Government will exercise the six-month extension of services
- Why page headers refer to Trempealeau NWR basal bark treatment
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Key facts
- Response due
- Oct 15, 2026, 8:00 PM UTC
- Posted
- Oct 5, 2026
- Notice type
- Solicitation
- Solicitation
- 140FF027Q0001
- Agency
- Department of the Interior · Departmental Offices
- Office
- FWS Contracting Activity
- Set-aside
- Small Business Set Aside - Total
- NAICS
- 115112
- Product/service code
- F105
- Business type
- Environmental & natural resources
- Contracting contact
- Arnold, Danadana_arnold@ios.doi.gov7034688289
Full notice text from SAM.gov
IL - Chautauqua and Emiquon National Wildlife Refuge - Herbicide Application
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