Solicitation
CABLE AND REEL ASSY
Dept of Defense · Dept of the Navy · Sol. N0038326QM083
Due in 14 daysApproved sources only
Only listed manufacturers' parts are accepted. Distributors of the approved part can still quote.
AI summary Beta
Some details weren't available to this summary, so it may miss requirements. Check the attachments on SAM.gov.
NAVSUP Weapon Systems Support is asking for quotes to repair one Cable and Reel Assembly (NSN 5995-01-467-4741, P/N 8013910-4) for a Foreign Military Sales case. The item needs Government source approval before award, so firms not already approved must send extra data with their quote. Repair is due back within 90 days of receiving the asset, with an estimated delivery date of 13 July 2027.
Watch out for
- Source approval required. If you are not already an approved source, you must prepare and send the full NAVSUP SAR package with your quote, which can be a heavy lift and can take time.
This item requires Government Source Approval prior to award.
- Award may not wait for approval. If your source approval cannot be processed in time, the Navy may still award based on Fleet support needs, so you could lose even with a good quote.
award of requirement may be continued based on Fleet support needs.
- 90-day repair turnaround. The contract price assumes you meet the repair time, and missing it opens the price to renegotiation.
Required RTAT: 90 days after receipt of asset
- Evaluation criteria not in the provided text. Section M (evaluation factors) is empty in the text provided and the form blocks are blank, so it is unclear how quotes will be compared or where to send them.
- Portal registration and reporting overhead. CAV RP needs a purchased PKI certificate, training and an access request within 30 days of award, plus regular logins, and the cost must be built into your price.
proposed pricing must include any costs associated with this requirement.
- Strict configuration and engineering change rules. Any design, material or part number change needs Government approval, and approved changes may need a contract modification before you can implement them.
a Class I change on this contract until a contract modification is issued by the PCO.
Full brief
What they want
- Evaluate, repair and package one Government-owned Cable and Reel Assembly (NSN 5995014674741, P/N 8013910-4) back to like-new working condition
- Complete repair, final inspection and Government acceptance within 90 days of receiving the asset
- Provide a throughput constraint for the item (assets repaired per month), or state no constraint
- Report each transaction in the Commercial Asset Visibility Repairables Portal (CAV RP) within 5 business days of receipt
- Pack for overseas shipment to best standard commercial packaging, ship FOB origin, and bill through WAWF
- Keep the item mercury free and follow the NAVSUP configuration management, higher-level quality (ISO 9001) and marking rules
- If not an approved source, send the NAVSUP Source Approval Request data with the quote
- Contract type
- Firm-fixed-price repair order (simplified acquisition, Government-furnished property), DO-rated under DPAS
- Period of performance
- Assets may be inducted for 365 days after award; repair turnaround is 90 days after receipt; estimated delivery date 13 Jul 2027
- Place of performance
- Not stated; repair is at the contractor's facility (inspection and acceptance at the contractor's plant, FOB origin)
- Offers due
- 2026-10-23 4:00 PM Eastern Time (from the SAM.gov response deadline)
- How to submit
- Not stated in the provided text; the point of contact is Stacey Ryan, stacey.a.ryan4.civ@us.navy.mil
What to include when you submit
- Non-approved sources must include the data required by the NAVSUP Source Approval Request (SAR) Brochure with the proposal
- Complete the Request for Quotation form (SF 18) and the representations and certifications in the solicitation
- Fill in the throughput constraint per month for the item
- Include pricing information such as a current catalog or price list, a statement that the item is commercial, or the most recent sale price
- Identify the manufacturing site and any separate packaging location
- State the quality system (ISO 9001 or equivalent) and the calibration standard you will use
- Offerors may state an opinion on the economic purchase quantity
You must have
- Must be a Government-approved source for this item, or submit a complete Source Approval Request package with the quote
This item requires Government Source Approval prior to award.
- Quotes missing the required SAR data will not be considered
fail to provide all of the data required by the SAR brochure will not be considered for award
- Must follow a higher-level quality standard, ISO 9001 (or an equivalent system the Government accepts)
ISO 9001 Quality Management Systems - Requirements
- Must register in the Commercial Asset Visibility Repairables Portal (commercial PKI certificate, training and access request) and report asset transactions
CAV RP registration requires the contractor to purchase a commercial PKI certificate
- Must have an active SAM registration with an electronic business contact and be registered in Wide Area WorkFlow (WAWF) to be paid
Not in the notice text
- How quotes will be evaluated (Section M is blank in the provided text)
- How and where to submit the quote (issuing office blocks are blank in the form)
- Estimated value or budget
- Place of performance (not stated; inspection location is described as both the contractor's plant and destination)
- About 35,000 characters in the middle of the solicitation (clauses and provisions) were not provided
- Whether the item may be repaired by firms that are not already approved sources, and how long source approval takes
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Key facts
- Response due
- Oct 23, 2026, 8:00 PM UTC
- Posted
- Sep 23, 2026
- Notice type
- Solicitation
- Solicitation
- N0038326QM083
- Agency
- Dept of Defense · Dept of the Navy
- Office
- NAVSUP Weapon Systems Support
- Set-aside
- No Set aside used
- NAICS
- 335931
- Product/service code
- 5995
- Business type
- Electrical & electronic components
- Contracting contact
- STACEY RYAN, N761, PHONE (215)697-1255, FAX (215)697-2606, EMAIL STACEY.A.RYAN4.CIV@US.NAVY.MILSTACEY.A.RYAN4.CIV@US.NAVY.MIL7712290511
Full notice text from SAM.gov
This item requires Government Source Approval prior to award. If you are not an approved source, you must submit, together with your proposal, the information detailed in the NAVSUP Source Approval Request (SAR) Brochure which can be obtained on the internet at: https://www.navsup.navy.mil/navsup/ourteam/navsupwss/business_opps/Offers received which fail to provide all of the data required by the SAR brochure will not be considered for award under this solicitation. Please note, if evaluation of a source approval request submitted hereunder cannot be processed in time and/or approval requirements preclude the ability to obtain subject items in time to meet Government requirements, award of requirement may be continued based on Fleet support needs.
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