Combined Synopsis/Solicitation
Timeservers
Dept of Defense · Dept of the Air Force · Sol. FA813926Q0030
Due in 6 days
AI summary Beta
The Air Force Sustainment Center at Tinker AFB, Oklahoma wants four Brandywine Precision Time and Frequency System timeservers (part 001-0193): two for the Royal Saudi Air Force (RSAF) and two for the Japan Air Self-Defense Force (JASDF). The Air Force plans a single sole-source, firm-fixed-price purchase order because it says only this hardware works with the existing mission computing system. Delivery is due within 30 days after order.
Watch out for
- Sole-source, brand-specific buy. The government says the proprietary Brandywine timeserver is the only device that works with its system and has already tested competitors, so only a Brandywine-authorized source is realistically in the running.
The procurement of this specific timeserver is a mission-critical, sole-source requirement.
- Must be authorized for the proprietary equipment. A reseller without authorization from the manufacturer to service this equipment will be rejected as technically unacceptable.
authorized to perform repairs on the proprietary equipment to be considered for award.
- Short, confusing deadline text. The due date line has a typo that mixes two months, and the time zone is written as CST while SAM.gov shows -05:00 (Central daylight time); confirm with the contracting officer.
Quotations are due by 13 Oct Jul 2026, 2:00 PM, Tinker AFB OK Central Standard Time (CST).
- Inconsistent solicitation form. The cover form lists full and open competition, 100% small business set aside and sole source together, the evaluation template lists 'price' and 'technical', and part numbers appear as both 0010193 and 001-0193, so ask the contracting officer to clarify.
- 30-day delivery and strict paperwork. Delivery is due within 30 days after order, and the quote needs a wet-signed form, commercial pricing support and certifications; incomplete quotes can be rejected.
Delivery not to Exceed 30 Days After Receipt of Order (ARO)
Read from the notice and 4 attachments.
- FA813926Q0030.pdf
- EL.pdf
- SSJ_Redacted.pdf
- Appendix A_Additional Requirements.pdf
Full brief
What they want
- 2 each Precision Time and Frequency System, SNMP, Brandywine part 001-0193 (CLIN 0001, JASDF)
- 2 each Precision Time and Frequency System, SNMP, Brandywine part 001-0193 (CLIN 0002, RSAF)
- Delivery FOB destination to Tinker AFB, OK within 30 days after receipt of order
- Packaging per commercial best practice, with exterior marked "NOT FOR OUTSIDE STORAGE"
- A quote showing the item meets the equipment list specifications, plus a signed and completed solicitation form
- Contract type
- Firm-fixed-price purchase order (commercial items, FAR Part 12), sole source
- Period of performance
- 30 days after receipt of order (ARO); one expected shipment per line item
- Place of performance
- Tinker AFB, OK (delivery FOB destination)
- How they'll choose
- Price is the only evaluated factor; lowest total evaluated price among acceptable, responsible vendors. The notice text also says the vendor must be authorized to perform repairs on the proprietary equipment to be technically acceptable.
- Offers due
- 13 Oct 2026, 2:00 PM Central time, Tinker AFB OK (SAM.gov lists 2026-10-13T14:00:00-05:00)
- How to submit
- Email preferred, to Contract Specialist Alaina Hill (alaina.hill@us.af.mil) and Contracting Officer Kyle Newcomb (kyle.newcomb@us.af.mil); the CO is the sole point of contact
What they'll judge offers on
- Price (total evaluated price: sum of unit price times quantity for all CLINs, including shipping to Tinker AFB)
- Conformance to the solicitation requirements, equipment list and Appendix A
- Responsibility determination (FAR 9.1)
What to include when you submit
- Sign and date (wet signature) and fill in the vendor information, delivery and pricing on page 2, and complete the CLIN unit pricing on page 3; return 1 signed copy.
- Include a company quotation sheet showing the item meets the specifications in the equipment list.
- Quote must show the solicitation number, vendor name, address and phone, a technical description, express warranty terms, price and discount terms, and remit-to address.
- Include a completed copy of FAR 52.212-3 representations and certifications (done electronically in SAM) and acknowledge any amendments.
- Support commercial item pricing with sales data such as current catalog pricing or sales to the general public.
- If not using an SF 1449, state the extent of agreement with all solicitation terms and conditions.
- Provide UEI and CAGE code; the government intends to award without interchanges, so give best terms up front.
You must have
- Active SAM.gov registration; lack of registration makes the vendor ineligible for award.
Lack of registration in SAM will qualify the contractor as ineligible for award.
- Vendor must be authorized to perform repairs on the proprietary equipment, or the quote is technically unacceptable.
authorized to perform repairs on the proprietary equipment to be considered for award.
- Quoted item must be the Brandywine part 001-0193 listed on the equipment list.
- Must be found responsible under FAR 9.1; contractor personnel on Tinker AFB are subject to base badge and background-check rules.
A Determination of Contractor Responsibility will be conducted in accordance with FAR 9.1 (SAM).
Not in the notice text
- Estimated dollar value or budget
- Contents of the attachments 'EL Specification' and 'Appendix A_Additional Requirements' beyond what was provided (the equipment list is only a part-number table)
- Whether the government has already identified the intended sole source or will accept quotes from other authorized Brandywine resellers
- Whether the set-aside field is no set-aside or a small business set-aside (the cover form lists conflicting boxes)
- Whether the Buy American and foreign-participation clauses affect resellers, since the equipment goes to foreign partners (RSAF and JASDF)
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Key facts
- Response due
- Oct 13, 2026, 7:00 PM UTC
- Posted
- Sep 30, 2026
- Notice type
- Combined Synopsis/Solicitation
- Solicitation
- FA813926Q0030
- Agency
- Dept of Defense · Dept of the Air Force
- Office
- FA8139 Afsc Pzimb Software
- Set-aside
- No Set aside used
- NAICS
- 541519
- Product/service code
- 7B20
- Business type
- IT, software & telecom
- Place of performance
- Tinker Afb, OK, 73145
- Contracting contact
- Alaina Hillalaina.hill@us.af.mil4057393320
Full notice text from SAM.gov
Timeservers for RSAF and JASDF in accordance with the equipment list: JASDF - Precision Time and Frequency System; Part # - 0010193; Qty 2 RSAF - Precision Time and Frequency System; Part # - 0010193; Qty 2
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