Sources Sought
Heater Exchange Repair-One time Service
Department of Veterans Affairs · Sol. 36C25926Q0878
Due in 7 days
AI summary Beta
Some details are in the notice's attachments, which this summary didn't read. Check the attachments on SAM.gov.
The Rocky Mountain Regional VA Medical Center in Aurora, Colorado is seeking sources (market research, not a solicitation) for a one-time repair to its shell-and-tube heat exchangers used for pre-heat and re-heat, after gasket failures left the facility without its normal backup redundancy. Responses are due October 5, 2026 at 2:00 PM Mountain Time.
Watch out for
- No submission instructions or point of contact given. This text doesn't say how, where, or to whom to send your response — you'll need to check the full SAM.gov posting for that information before responding.
- System currently has no working backup. The facility has already lost its redundant heat exchanger to a gasket failure, so this repair may be treated as urgent once a solicitation follows.
the gaskets have failed and leaked leaving only one working heat exchanger with the inability to sustain redundancy
Read from the notice text only.
Full brief
What they want
- Repair the shell-and-tube heat exchanger gasket failures to restore lead/lag redundancy
- Provide all required installation materials: gaskets, bolting, supports, and appurtenances
- Confirm valve orientation, clearance, accessibility, and operability after installation
- Perform leak testing or pressure testing of the affected piping section per site requirements before returning the system to service
- Place of performance
- Aurora, CO, USA
- Offers due
- October 5, 2026, 2:00 PM Mountain Time
Not in the notice text
- How to submit a response (email, portal, or point of contact) is not stated in this text
- Any capability statement format, page limit, or required content is not stated
- The exact quantity/model of heat exchangers, precise building location, and schedule or period of performance are not stated
- Estimated value is not stated
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Key facts
- Response due
- Oct 5, 2026, 8:00 PM UTC
- Posted
- Sep 21, 2026
- Notice type
- Sources Sought
- Solicitation
- 36C25926Q0878
- Agency
- Department of Veterans Affairs
- Office
- Network Contract Office 19 (36C259)
- Set-aside
- No Set aside used
- NAICS
- 811412
- Product/service code
- J045
- Business type
- Equipment repair & maintenance
- Place of performance
- Aurora, CO, 80045
- Contracting contact
- Eric Aduseieric.aduseie@va.gov3037125782
Full notice text from SAM.gov
The Rocky Mountain Regional VA Medical Center (RMRVAMC) currently supports its heating with shell and tube heat exchangers with a lead and lag redundancy which requires a set of 2 heat exchangers for pre-heat and re-heat, the facility has experienced failures where the gaskets have failed and leaked leaving only one working heat exchanger with the inability to sustain redundancy and limited sustainability of service in case of an outage.The contractor shall Provide all required installation materials, including gaskets, bolting, supports, and appurtenances as applicable. Confirm valve orientation, clearance, accessibility, and operability after installation. Perform leak testing or pressure testing of the affected piping section in accordance with site requirements before returning the system to service.
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