Solicitation
Repair of 2 units of NSN 4140000910863
Dept of Defense · Dept of the Navy · Sol. N0038327QD105
Due in 31 days
AI summary Beta
Some details weren't available to this summary, so it may miss requirements. Check the attachments on SAM.gov.
NAVSUP Weapon Systems Support (Navy) is asking for quotes to repair two government-owned vaneaxial fans (NSN 4140000910863, part number 605502-1-1) for a Foreign Military Sales customer. It will be a firm-fixed-price purchase order, not set aside for small business, with repaired units shipped from the contractor's facility.
Watch out for
- Evaluation section is blank. Section M (how the Navy picks the winner) has no content, so you cannot tell whether price, speed or past performance decides the award.
- Key numbers left as blanks. The required repair turnaround time shows placeholder text and the throughput line is a fill-in, so you have to propose these commitments without knowing the Navy's target.
Required RTAT: xx days after receipt of asset
- Government source inspection and traceable shipping. A DCMA inspector must sign off at your site before each unit ships, which can add scheduling time.
GOVERNMENT SOURCE INSPECTION IS REQUIRED.
- CAV portal setup and reporting. If you are not already in the Navy's CAV portal, you must buy a certificate, complete training and log in at least every 30 days, and include these costs in your price.
CAV RP registration requires the contractor to purchase a commercial PKI certificate
- Conflicting CAV instructions. The front page says not to induct to CAV while later clauses require CAV reporting, so ask the contract specialist which applies.
DO NOT INDUCT TO CAV.
- No scrapping of beyond-repair units. If a unit cannot be economically repaired you must wait for written Navy approval before disposing of any part, and cannot proceed on your own.
THE CONTRACTOR SHALL NOT SCRAP OR CANNIBALIZE THE
- No fast pay. Payment is not accelerated, so you carry repair costs until the Navy accepts the units and the invoice clears.
NO FAST PAY.
- Priority-rated order template. The solicitation includes a defense priority rating notice (DX or DO) that was not narrowed down in the text, which would require priority scheduling.
will be DX rated order; DO rated order certified for national defense,
Read from the notice and 1 attachment.
- 3.01_Solicitation_N0038325PR0R303.pdf
Full brief
What they want
- Evaluate and repair 2 government-furnished fans: serial 36325 and serial 47-530 (CLINs 0001AA and 0001AB)
- Return each repaired unit to working condition, marked with NSN, part number, purchase order number and repair date
- Meet a repair turnaround time (RTAT) measured from receipt of the asset to Government acceptance (the number of days is blank in the text)
- Report every asset transaction in the Navy's Commercial Asset Visibility (CAV) portal within 5 business days of receipt
- Get Government source inspection and acceptance by the DCMA quality representative before shipping
- Package and ship for overseas use, by traceable means, following the DCMA transportation officer's instructions
- Tell the DCMA quality representative if a unit looks beyond repair, and do not scrap it without Navy written approval
- Contract type
- Firm-fixed-price purchase order (repair of government-furnished property)
- Period of performance
- Units can be sent in for repair for 365 days after award; the repair turnaround time in days is left blank (xx) in the text.
- Place of performance
- The contractor's repair facility (items ship FOB origin from the contractor); the state is not stated
- Offers due
- 2026-11-09 4:00 PM Eastern (-05:00), as listed on SAM.gov; the date in the solicitation form itself is blank
What to include when you submit
- Return the completed Standard Form 18 request for quotation with unit prices for CLIN 0001AA and CLIN 0001AB.
- Fill in the required repair turnaround time and the monthly throughput (000 means no limit).
- Complete the representations and certifications (SAM registration, Buy American, trade agreements, hazardous material list, place of manufacture, covered telecom).
- Give the inspection and manufacturing site address and any separate packaging location.
- Send pricing support such as a catalog or price list, a statement that the items are commercial, and recent sale pricing.
- List any hazardous material and send its Safety Data Sheet before award.
- Contract specialist: Casey Russ, casey.a.russ.civ@us.navy.mil, 771-229-2438.
You must have
- Active SAM.gov registration, which also covers the representations and certifications
Have a designated electronic business point of contact in the System for Award Management
- Registered in Wide Area WorkFlow (WAWF) to submit invoices and receiving reports
Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web
- Registered in the Navy's CAV Repairables Portal, which needs a purchased PKI certificate, online training and an access request, finished within 30 days of the order for U.S. firms
CAV RP registration requires the contractor to purchase a commercial PKI certificate
- Hazardous material must be identified and a Safety Data Sheet provided where it applies
Failure to provide the required information and documentation may render you ineligible for award.
- Must show a quality management system (and calibration standard) the Navy will review for equivalence
- Must be able to comply with the DFARS cybersecurity and export-control clauses listed, since this is a Foreign Military Sales item
Safeguarding Covered Defense Information and Cyber Incident Reporting
Not in the notice text
- How the Navy will evaluate quotes and pick the winner (Section M is empty)
- The required repair turnaround time in days and the Navy's throughput expectation
- How to send the quote (the form's submission block is blank; only the contract specialist's email and phone are given)
- Whether a small business or other set-aside applies beyond the SAM.gov entry of no set-aside
- The repair specification or technical data for the fan (part number 605502-1-1) and what level of repair is expected
- Which repair sources or manufacturer capabilities the Navy requires (none stated)
- Whether a current repair contractor exists (none named)
- Estimated value (none stated)
- Contents of a large middle section of the solicitation that was cut off (parts of the clauses and representations)
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Key facts
- Response due
- Nov 9, 2026, 9:00 PM UTC
- Posted
- Oct 6, 2026
- Notice type
- Solicitation
- Solicitation
- N0038327QD105
- Agency
- Dept of Defense · Dept of the Navy
- Office
- NAVSUP Weapon Systems Support
- NAICS
- 336413
- Product/service code
- 4140
- Business type
- Aircraft, ship & vehicle parts
- Contracting contact
- Casey RussCASEY.A.RUSS.CIV@US.NAVY.MIL7712292438
Full notice text from SAM.gov
Please see attached solicitation.
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