Q&As and Updated DOL Wage Determination Extended Quote Due Date and Time

What they want

• Pick up sealed methadone packages from VA pharmacy sites (all pickups start at Building 1, San Francisco VA) at times set by the COR
• Deliver directly to authorized staff at approved residential and treatment sites, checking identity and getting a signature at handoff
• Keep chain of custody: VA-approved transfer logs, tamper-evident sealed storage, and records kept at least three years
• Meet delivery windows set by the receiving facility; the stated on-time standard is 98% or better per month
• Report any loss, theft, tampering or delay at once, and send a written incident report within 24 hours
• Use drivers with VA-acceptable background checks, photo ID and controlled-substance, privacy and chain-of-custody training
• Send daily delivery logs, weekly summaries and monthly KPI dashboards to the COR
• Join a post-award orientation within 10 business days and keep a continuity plan with backup drivers and vehicles

What they'll judge offers on

• Technical Capability
• Experience
• Price

What to include when you submit

• Include the completed and signed VAAR clause 852.219-75 or the quote is non-responsive
• Fill in the Section B price schedule with a unit price and extended total for the base year and all four option years, and show the calculations behind the price
• Offeror completes SF 1449 blocks 12, 17, 23, 24 and 30
• Experience: send at most five prime contracts from the past five years that are similar in size and scope, with contract number, customer, period of performance, dollar value and services performed
• Technical approach: explain how the quote meets or exceeds the requirements, including how any subcontractors will be used and overseen
• Explain your dispatch location or facilities and how they support timely pickups, service windows and continuity
• Provide driver qualifications, training records and chain-of-custody and security documentation
• Acknowledge the amendments to the solicitation (this is amendment 0002); no more questions will be accepted

You must have

• Total small business set-aside under NAICS 492210 (size standard shown as $34 Million); a signed VAAR 852.219-75 must come with the quote. Clause 852.219-75 must be included in submission or you will
• Active SAM.gov registration (the SAM registration provision is included). 52.204-7 SYSTEM FOR AWARD MANAGEMENT—REGISTRATION
• Delivery staff must pass VA-acceptable background checks and carry photo ID. delivery personnel have completed background checks acceptable to VA
• At least three years of courier experience relevant to secure delivery of controlled substances or similarly regulated materials; medical transport alone may not count. demonstrate at least three years of courier experience specifically relevant to secure, compliant
• Liability insurance; the Q&A says a $1,000,000 minimum may apply and the supplemental insurance section (C.5) was not read. Until an amendment is issued, offerors should assume the higher requirement may
• No DEA registration is needed to transport the VA-dispensed, sealed methadone, but chain-of-custody and security rules must be followed. DEA registration is not required for transport.
• Security prohibitions and exclusions clause and related representations apply. 52.240-91 SECURITY PROHIBITIONS AND EXCLUSIONS (NOV 2025) (DEVIATION)

Current contractor

None. The Q&A answers say there is no incumbent and no prior contract number is available.

Not in the notice text

• How quotes must be submitted (email or other method), and any page limits or format rules (the instructions to offerors addendum was not in the text provided)
• The full list of pickup and delivery locations (Attachment 1 was not read)
• The past performance survey form and how it is used
• Exact insurance and bond amounts (Section C.5 and PWS section 11 were not read)
• Rest of the PWS (sections after 9.9, including performance standards and the QASP)
• Estimated contract value (the government will not provide an IGCE)
• Fringe benefit amounts in the wage determinations (that part of the text was left out)
• Which quality standard governs: the PWS 98% on-time standard or the 95% schedule compliance table